Learn365 Release Notes

September 16, 2024 (v.3.52)

New features and capabilities

Flow365

Flow365 enables your front-line workers to consume training on the go, without having to purchase a Microsoft365 license. Front-line workers and deskless employees can use their own phones, laptops, or tablets, or a shared corporate device, to access training through Learn365.

• For an overview of Flow365, see this article.
• For information about how to invite front-line workers to Flow365 via the Learn365 Admin Center,  see this article.
• For information about how to manage Flow365 learners, see this article. 

The new /services/users/Invitations endpoint is introduced in the Learn365 API to view and manage invitations to Flow365 learners.

• For information about how to get a list of pending Flow365 invitations via the API, see this article.
• For information about how to send or delete invitations to Flow365 via the API, see this article.

AI assistance

To help catalog admins validate AI-generated content, when creating a course or quiz with AI by adding content from text, it's now possible to choose whether to show a page that displays full information about the course or quiz once it's generated using the Display generated content on a separate page toggle. 

• For more information about how to show this information when creating a course, see this article.
• For more information about how to show this information when creating a quiz, see this article.

When catalog admins generate a course with AI by adding content from text, it's now possible to choose whether to additionally generate learning content (such as a course and learning plans, outcomes, learning module overviews, and so on) using the Generate learning content (preview) toggle. With this toggle turned On, generated content will be added to the course as learning modules. For more information, see this article.

API management

It's now possible to change a user's manager via the PUT /odata/v2/Users(‘{LoginName}’) request in the Learn365 API. For more information, see this article.

Changed and improved

Asset storage

From now on, new course and catalog assets will be stored in the Azure Blob Storage instead of the Microsoft SharePoint storage. Already uploaded assets will stay in the Microsoft SharePoint storage.

From now on, if you copy a course within the same catalog:

• Catalog-level assets of the copied course will remain in the Microsoft SharePoint storage.
• Course-level assets of the copied course will be moved to the Azure Blob Storage.

From now on, if you copy a course across catalogs, all assets in the copied course will now be stored in the Azure Blob Storage.

• For more information about copying courses within the same catalog, see this article.
• For more information about copying courses across catalogs, see this article.

Import target skill rules

LMS admins can now edit uploaded skills via the Edit target skill rule panel before importing them. For more information, see this article.

Certificate and notification templates

Catalog admins can now use a user's {firstname} and {lastname} variables in certificate and notification templates. For more information, see this article.

Purge enrollments

Catalog admins can now purge enrollments via the Course progress and Training Plan progress dashboards.

• For more information about purging enrollments from the Course progress dashboard, see this article.
• For more information about purging enrollments from the Training Plan progress dashboard, see this article.

Edit training due dates

Catalog admins can now edit course and training plan due dates from the Course progress and Training Plan progress dashboards, respectively. The Due Date column has been added to the dashboard views.

• For more information about editing due dates from the Course progress dashboard, see this article.
• For more information about editing due dates from the Training Plan progress dashboard, see this article.

Manage learner certificates

Catalog and course admins can now download and delete certificates from one or more courses and training plans at a time from the following areas:

• The Learner's Progress dashboard. For more information, see this article.
• The Course Progress dashboard. For more information, see this article.
• The Training Plan Progress dashboard. For more information, see this article.

Also from these areas, catalog admins can now edit the certificate expiry date of one or more courses and training plans at a time.

API management

When getting information about enrollments via the Learn365 API, enrollment details now include the course duration. You can also update the course duration via the PATCH /odata/v2/Enrollments({Id}) request. For more information, see this article.

Audit trail

The list of events in audit trail records was enriched. For more information about events recorded in the audit trail report, see this article.

Course session attendance

If an instructor-led training course is unpublished, ended, or scheduled, only the course admins and session instructors will be shown as attendees in its session appointments in their calendars.

Learners who were previously enrolled in sessions of now unpublished instructor-led training courses will receive a session appointment cancellation notification, will no longer see the session appointments in their calendars, and won't receive any further notifications about course sessions.

• For more information on course session management, see this article.
• For more information on instructor-led training notifications, see this article.

Fixed

Learners registered for instructor-led training sessions were added to the rooms list in notification emails rather than the recipients list.

In certain cases, the numbers displayed in the Training plans section of the Training plans tab on the Reports page didn’t reflect learners’ actual registration statuses for each of the courses in the training plan.

In a certain case, an error occurred when viewing the photograph of a logged in user on the Leaderboard page in My Training Dashboard.

Only some of the subscription banner message was displayed at the top of the Integration connectors panel.

It was possible to give a catalog the same name as an existing one using the PATCH CourseCatalogs({Id)} request in the Learn365 API.

In a certain case, notifications that included the {COURSE DESC SHORT} variable caused a large gap between the header and information columns in the notification email.

An error occurred when trying to edit the name of an API key on the Edit API panel.

In the Learn365 API, after expanding the Course property from Enrollments and selecting to include the BannerImageUrl and ImageUrl fields, these fields were empty in the response.

Hotfix September 4, 2024

Changed and improved

For the PUT odata/v2/Users/(‘LoginName’) and POST /odata/v2/Users('{LoginName}')/UpdateUserFieldValues API requests, any item in the UserFieldValues array now contains only two parameters: FieldId and Value.

Fixed

In certain cases, an error was displayed when running the POST /odata/v2/Assessments endpoint via the Learn365 API if the LoginName of any of the supervisors wasn't specified [#41342].

In certain cases, sending the PUT odata/v2/Users/(‘LoginName’) API request with the UserFieldValues array in its body led to an internal error [#39803].

When sending the PUT odata/v2/Users/(‘LoginName’) API request via Swagger and putting a hyphen into any string parameter, a validation error occurred [#40429].

Hotfix August 30, 2024

Fixed

In certain cases, learners received a reminder to retake training one day before its actual fixed force retake date [#41133].

Hotfix August 26, 2024

Fixed

In certain cases, skills failed to import correctly if the .csv file contained skill and catalog name errors, and it wasn't possible to resolve the errors on the Select skills to import panel [#41086].

August 21, 2024 (v.3.51)

New features and capabilities

AI usage notification

LMS admins and Microsoft 365 global admins can now configure who will receive email notifications when your organization's monthly AI usage is approaching its monthly request allowance via Global Settings > Subscription Information > Notifications tab [#39925].

Training duration report

Catalog admins can run the new Training duration report via the Reports page. This report shows the expected amount of time that learners will spend on training (as specified in the training settings) in the current catalog [#39224]. Learners can run the report via My Training Dashboard [#39226].

This report is also available via the API, using the GET /reports/trainingDuration/learnersTrainingTime request [#39222].

Import target skill rules

LMS admins can now import target skill rules via a .csv file. The uploaded information can be reviewed and corrected before importing [#30363].

Purge enrollments

Catalog admins can now purge enrollments via the Learner's Progress dashboard [#38540].

Edit certificate expiry dates

Catalog admins can now edit the expiry date of one or more certificates via the Course Progress dashboard [#37284].

Changed and improved

AI assistance

When generating content with AI assistance using the Insert text from file option, it's no longer possible to insert text from legacy Word, Excel, and PowerPoint files, that is to say files with .doc, .xls, and .ppt file extensions respectively [#40455].

API management

If the GET /odata/v2/Enrollments request has AllCourseSessions in the $expand field, its response now includes the AllCourseSessions array, which contains the IDs and titles of every session of the enrollment [#39842].

Notifications

The text in the notification that admins receive when the Learn365 subscription is close to expiring has been enriched [#40239].

Learn365 player

When a Learn365 session expires due to inactivity while a content package is open in another tab, the content package tab will automatically close to ensure accurate progress tracking. The learner will be notified on the Learn365 player tab to refresh the page to continue [#39554].

UI changes and improvements

Training settings

On the Settings tab of the course and training plan configuration panels, the Due date and Certificate sections have been merged. The Due date, Certificate, and Skill toggles have been removed [#39510].

Import target skills

The Errors to resolve counter has been removed from the bottom of the Select skills to import panel [#40345].

Global settings

The Save button will now be grayed out if no changes have been made in the Learn365 Admin Center > Global Settings > Subscription Information > Notifications.

Fixed

Users whose permissions have reduced from catalog admin to course admin could still see the Create course with AI button on the Training Management page [#40528].

For instructor-led training courses with the Single group or standalone session enrollment type, when learners were added as course admins, they were being removed from the Register Attendance panel for the relevant sessions [#40396].

In certain cases, admins experienced performance issues when editing courses via the Training Management page [#40236].

In certain cases, the course completion confirmation notification users received after being awarded a certificate via imported external training didn't include a link to the downloadable certificate [#40271].

Hotfix August 9, 2024

Fixed

Where a training target audience was already defined and saved, any changes to the target audience weren’t being saved [#40323].

Hotfix July 25, 2024

Fixed

With SCORM 1.2 only, completing a SCORM content package didn’t change its percentage score if a maximum score hadn’t been sent by the SCORM package [#39923].

Sending the PUT /odata/v2/Users('{LoginName}' API request with the UserFieldValues array in its body led to a 500 internal server error [#39803].

The AI usage section in the left-hand navigation panel of the Learn365 Admin Center and in Global Settings was displayed even if AI-powered features were disabled [#40064].

In certain cases, the No courses found message was displayed on the catalog home page instead of a list of courses [#40150].

July 22, 2024 (v.3.50)

Changed and improved

AI features in the Learn365 Admin Center

AI-powered features in Learn365 have been taken out of preview [#38406]. LMS admins and Microsoft 365 global admins now manage the availability of these features via Global Settings > LMS Configuration > AI features.

While all organizations can access important AI-powered features, your Learn365 subscription plan now determines the scope of the features available to you [#36475].

When Learn365 is first installed, AI-powered features are enabled by default [#38466]. However, LMS admins and Microsoft 365 global admins can disable AI features by setting both the Content generation and Generate from video toggles to Off via Global Settings > LMS Configuration > AI features.

There has been an amendment to Zensai terms and conditions relating to the use of AI [#38406]. The new Accept AI amendment to Zensai terms checkbox on the AI features panel will be:

• Selected automatically for all Learn365 installations that happened from April 11, 2024 onwards because these terms were part of the DPA you agreed to at the time.
• Deselected for all Learn365 installations that happened before April 11, 2024, even if you accepted the original AI terms and conditions.

If you want to save any changes in the AI features panel, you'll need to accept the amendment to Zensai's AI terms and conditions.

My Training Dashboard

Learners can now view their target skills chart By skill or By category in the Skills section of My Training Dashboard. Using the category filter, learners can see their progress across their targeted skills according to the categories associated with the skills [#36391].

Skills framework

LMS admins can now apply target skills to all users in the organization using the new This target skill rule applies to all users toggle in the Learn365 Admin Center > Global Settings > Skills framework > Target skill rules [#38053]. Target skill rules that are applied to all users in the organization can be identified using the new Global column on the Target skills rules page [#39024].

When importing skills, on the Select skills to import panel, the skills with errors filter (triangle) icon will be displayed only if the imported skills have errors. The 'no error' skills filter (round checkmark) icon will be displayed only if there are error-free skills [#38958].

We've enhanced the notifications that are displayed while importing skills [#38080].

Edit due dates via the Learner's Progress dashboard
Catalog admins can now edit due dates for one or more courses or training plans for a user on the Learner's Progress dashboard via Users > select a user > View Learner's Progress > select training > Edit due date  [#37283].

Human Resource Information System (HRIS) integration

If a user is marked inactive or dismissed in an HRIS or HCM, they'll be deleted from LMS365 (Learn365) after the next daily data synchronization [#38629].

UI changes and improvements

AI usage information

Admins can now see how many AI requests their organization has made during the current calendar month via the AI usage section in the left-hand navigation panel of the Learn365 Admin Center and in Global Settings. Your organization's monthly request allowance is also displayed here [#38406].

API management

The sections in the Learn365 API are now displayed in alphabetical order [#38219].

Course catalog home page

To make it easier to scroll between courses, the Show more button has moved to the bottom of the list of courses on the course catalog home page [#38362].

Fixed

In a specific case, the course page background previously set in SharePoint was reset when a course was changed in the Learn365 Admin Center [#38830].

Entering a certificate expiry date in course settings led to the expiration date being displayed in the user interface for certificates that were already awarded, even though they didn’t and shouldn’t have one [#39607].

In certain cases, the Overdue column on the Training Management page didn’t display the correct information [#39672]. 

Hotfix July 15, 2024

New features and capabilities

Two new endpoints, GET /odata/v2/UserFieldValues and GET /odata/v2/UserFieldValues(FieldId={FieldId}, UserId={UserId}), are introduced to return all and filtered values from user fields respectively [#38354].

Fixed

In some cases, it took a long time to copy courses within the same catalog when the courses contained a lot of content [#38125].

In some cases, sending the PATCH odata/v2/Enrollments({id}) request for registrations with the Cancelled or Expired statuses caused an error, even though the request updated the data successfully [#39182].

July 8, 2024 Mobile app (v.2.45.9)

Changed and improved

LMS365 is now Learn365

To align with the new product name, the name of the mobile app has changed from LMS365 to Learn365 [#39410].

The splash screen and the logo on the login screen have been updated to align with the new name for the mobile app.

Hotfix July 5, 2024

Fixed

In some cases, a 500 error was displayed when running the GET /odata/v2/Users endpoint via the Learn365 API [#38812].

In some cases, the "Maximum call stack size exceeded" error was displayed when running the GET /odata/v2/Users endpoint via the Learn365 API [#39236].

If you made a request in the Learn365 API that included a Select statement that referenced the ImageUrl or BannerImageUrl fields, these fields were empty in the Response body [#38832].

Hotfix July 2, 2024

Fixed

In some cases, an error occurred when entering the " or \ symbols in people pickers across LMS365 (Learn365) [#38471].

In some cases, an error occurred when adding 20 or more skills to a target skill [#38386].

June 25, 2024 (v.3.49)

New features and capabilities

Product rebrand

To align with the new product branding:

• The LMS365 Admin Center is renamed Learn365 Admin Center.
• Screen labels and messages that previously read LMS365 have changed to Learn365 throughout, including the notifications area, the API, and the installation process.
• Product logos have been updated.

These changes won't overwrite any label customizations or translations the LMS admin has made via the Learn365 Admin Center > Global Settings > Language Files, or any product logo customizations [#36678].

Human Resource Information System (HRIS) integration

From this release, integration with a Human Resource Information System (HRIS) or a Human Capital Management (HCM) system is available for customers with the Learn365 Select subscription. It’s also available as an add-on for customers with the Learn365 Standard and Learn365 Professional subscriptions.

The integration enables you to keep information about employees accurate and up to date automatically. With this integration, changes made to key user details in the HRIS you’re working with will be shown in LMS365 (Learn365) [#35967].

Bulk skill import

Catalog admins can now import skills into a catalog by uploading a .csv file [#28200]. After selecting a file, they can check and edit the skill names, level sets, categories, and tags before importing [#37041].

Changed and improved

AI assistance

When generating content with AI assistance, up to 300 pages of a PDF file can now be parsed when using the Insert text from file option. Admins can now use AI to generate content from an Excel file [#35064].

Viva Learning integration

When adding your first provider, the display name now defaults to Learn365. For existing integrations, if you kept the default name (LMS365) when originally configuring the provider, it'll be renamed Learn365 [#36680].

To align with the new product branding, the logos you can apply to providers have been updated. If you didn't customize the logos for a provider when configuring it, the updated logos will replace your current provider logos [#36680].

Target skill rules

By default, target skill rules are now displayed alphabetically in the Learn365 Admin Center > Global Settings > Skills framework > Target skill rules. It's now possible to sort the Target skill rules page by the content of the Title and Skills columns [#37344].

View learner progress

New filtering capabilities are available to catalog admins and line managers when viewing learner progress [#34522].

• Catalog admins can now filter courses by Is Enrolled, Mandatory, and Publishing status in the Learn365 Admin Center > Users > select a user > View Learner's Progress.
• Line managers can now filter courses by Is Enrolled, Mandatory, Publishing status, and date range in the Line Manager Dashboard > select a learner > View Learner's Progress.

When selecting one or more courses or training plans in View Learner's Progress, the new Actions panel enables course and catalog admins to edit progress, view certificate, clear progress, and force the retake of a course or training plan. It's also possible to force a learner to retake multiple courses and training plans [#37399].

My Training Dashboard

When a learner has more than one valid level for a skill, only the card of the highest-level skill will now be displayed on My Training Dashboard > Skills > Valid tab [#37433].

Learners can see their target skills and skill gap via a bar chart if they have fewer than three or more than twenty target skills defined [#33110].

Line Manager Dashboard

Line managers can now revoke learners' skills from the All catalogs view in the Line Manager Dashboard [#36821].

Line managers can now enroll and unenroll users from courses and training plans from the All catalogs view in the Line Manager Dashboard [#36071].

The time it takes for skill proficiency settings to take effect has reduced from 30 minutes to 15 [#37139].

It's now possible to filter by name and job title in the Line Manager Dashboard > Team skill proficiency > Overview by member, and by skill in Overview by skill [#37428].

Content packages

LMS365 (Learn365) now gives SCORM the necessary permissions to play encrypted videos [#37934].

UI changes and improvements

My Training Dashboard

A tooltip that shows more detailed skill proficiency information is available when hovering of the skill proficiency chart on My Training Dashboard > Skills [#36392].

Fixed

The number of CEUs displayed on My Training Dashboard > Leaderboard has been corrected and now aligns with the number returned by the UserRanks API endpoint [#34996].

In certain cases, an attempt to save user progress failed, which prevented users from completing a SCORM content package [#38073].

In certain cases, headings weren’t formatted properly in learning modules [#36403].

In a certain case, a completed course in LMS365 (Learn365) showed as in progress in Microsoft Viva Learning [#38031].

In certain cases, only the first certificate expiry reminder of a group of reminders was sent to learners [#38262].

In certain cases, an error occurred when clearing progress in the Course Progress dashboard [#37069].

Hotfix June 13, 2024

Fixed

In certain cases, assets weren't migrated when moving a tenant from one region to another [#34618].

In certain cases, an error was displayed when trying to access a certificate from a course completion link [#37944].

In certain cases, the Select skills function on the Grant Skill and Add skills panels didn't return any results [#37678].

In certain cases, for instructor-led training courses that form part of a training plan, learners couldn't add themselves to the waiting list for the course if they were enrolled in the training plan [#37370].

Hotfix May 31, 2024

Fixed

In certain cases, it wasn't possible to enroll external users in courses [#37469].

In certain cases, certificate expiry reminders weren’t sent to learners [#36642].

Hotfix May 29, 2024

Fixed

In the LMS365 (Learn365) API, the performance of GET /odata/v2/Courses/ManagedByMe() was improved [#37312].

In some cases, an error occurred when pasting valid user names into people pickers across LMS365 (Learn365) [#37397].

When adding a course session, learners who had previously completed the course via certificate import received the course completion notification again [#37124].

In a specific case, adding multiple users to a course session in a semicolon-separated list caused all the user names to be removed [#37391].

May 27, 2024 (v.3.48)

New features and capabilities

Team skill proficiency

Line managers can now view their team's skill proficiency and gap across all catalogs. They can also grant their team member skills, or adjust their skill levels from the new Team skill proficiency page [#29078].

Reports

With this release, we’ve introduced the Completions vs due dates dashboard on the Reports page in the LMS365 Admin Center. The report shows learners’ progress against the due dates of their courses and training plans in the current catalog [#29662].

The Reports page is now available to line managers. On this page, line managers can track the progress of their direct reports and direct reports’ subordinates. The Courses, Training plans, and Completions vs due dates dashboards are available for line managers to view, while the Session attendance, Training progress, and Learner progress reports are available for download [#29936, #34556].

API management

It’s now possible to change an enrollment due date via API by modifying the DueDate field in PATCH /odata/v2/Enrollments({Id}) [#35666].

Changed and improved

AI assistance

Admins can now use AI to generate e-learning courses from an uploaded video [#34978]. LMS admins can enable this feature using the Generate from video toggle via Global Settings in the LMS365 (Learn365) Admin Center.

When generating e-learning courses using the Insert text from file or Upload video options, you can optionally add the source file or video to a new learning module by dragging the Generate learning module from uploaded files toggle to On [#29364].

When generating content with AI assistance, admins can now select the output language for e-learning courses, quizzes, and skills via the Output language drop-down list [#34530].

Grant Skill panel enhancements

New filtering capabilities are available to catalog admins and line managers on the Grant Skill panel [#33780]. Line managers can now filter skills by catalog when in All catalogs view, and by categories in the Line Manager Dashboard > select a learner > Grant skill [#34951]. Catalog admins can now filter skills by category in the LMS365 (Learn365) Admin Center > Users > select a user > Grant Skill [#34503].

Reports

We've introduced the following changes to the downloadable reports on the Reports page in the LMS365 (Learn365) Admin Center [#35764].

• The Time zone column has been added to all downloadable reports. The time zone displayed depends on the report.
• The time that an event occurred can now be seen by selecting a date cell.
• Dates are now displayed in mmmm dd, yyyy format, for example May 27, 2024.

Target skill rules

It's now possible to filter skills by catalog and category when adding skills to target skill rules via the LMS365 (Learn365) Admin Center > Global Settings > Skills framework > Target skill rules [#32819].

Quizzes

The Answer options field for the Gap Fill question type no longer has a word limit [#36040].

Fixed

In certain cases, the "Oops, something went wrong" error occurred when opening a course catalog in SharePoint [#36737].

The Email Learners panel displayed one empty filter option [#36589].

Hotfix May 16, 2024

Fixed

In certain cases, learners couldn’t resume a course attempt in the LMS365 player [#36396].

Long links in the Course description on the course home page went outside the right-hand margin [#36549].

A maximum of 30 questions were displayed in the quiz editor when the browser view was zoomed out [#36559].

For courses that were copied within a catalog, if an associated quiz contained an image, none of the course content was displayed in the content editor [#36623].

In certain cases, an error occurred when saving edited skill proficiencies via the Line Manager Dashboard [#36023].

Hotfix April 30, 2024

Fixed

In certain cases, an error occurred when attempting to upload files to LMS365 (Learn365) [#36383].

In certain cases, an error occurred when refreshing the data in the Power BI Starter Kit in Power BI Desktop [#36380].

April 29, 2024 (v.3.47)

New features and capabilities

AI assistance with skills

Catalog admins can now use AI to generate skills [#31478]. They can then choose which of the generated skills to save in LMS365 (Learn365) [#31479].

Target skills and skill gap visualization

LMS admins can now create target skills for groups of learners, based on their job, department, office, and other criteria [#30460]. The Target skills feature toggle is available from the LMS365 (Learn365) Admin Center > Global Settings [#33130]. This feature is released in preview mode.

Line managers can grant learners' skills and set revocation dates (if relevant) for existing skills from the new Skill proficiency panel [#29315]. Line managers can also see their subordinates' target skills, current skills, and a detailed skill gap chart [#32090]. Both of these new options are available from the Line Manager Dashboard > select a learner > Skill proficiency.

Learners can see their target skills and skill gap overview, as well as a radar chart, on the Skills page of My Training Dashboard [#28112].

In the LMS365 (Learn365) Admin Center and the Line Manager Dashboard, the counter color is now gray when there are no pending actions and the counter shows zero.

Changed and improved 

Reports

We've introduced the following changes to the Reports page in the LMS365 (Learn365) Admin Center [#34469].

• Reports are now available from the Download reports drop-down list.
• The date range filter has moved to the left-hand side of the page.
• If you apply a date range filter, it will apply only to the current tab. If you navigate to a different tab, the date range filter will revert to the default setting.
• Links to the Overview, Courses, and Training plans dashboards have been moved above the Download reports drop-down list and the date range filter (the gray bar).
• We've enhanced the vertical bar charts on the Overview, Courses, and Training plans dashboards.

The Course progress report has been renamed Training progress report [#26290].

Go1 integration

Information about decomissioned Go1 courses is now synced with LMS365 (Learn365) in real time. Previously, this information was syncyed once a week [#33520].

API management

The new CreatedAt and ModifiedAt fields in the public API responses show the date and time that courses, training plans, enrollments, users, and other items were created or last updated [#34261].

Fixed

Long skill names weren’t wrapped properly in exported learner transcript PDF files [#35669].

The Email Learners option on the Course management panel of the course home page didn't open the Email Learners panel [#35904].

When copying a course within a catalog, images were displayed in the Content editor only if a learner was enrolled in the original course [#33738].

[Teams] In some cases, users’ regional language settings weren’t taken into account in LMS365 Teams app notifications [#34728].

[Teams] In a certain case, MP3 audio files added via the Content editor didn’t play in the LMS365 Teams app [#35846].

Hotfix April 17, 2024

Fixed

Certificates imported via the Import Tool had incorrect statuses if certificate expiry was enabled at course level but the certificate expiry date was empty [#34750].

In some cases, it wasn't possible to generate a quiz with AI [#34892].

In a certain case, entering a Completion date in the format mm/dd/yy when importing external training caused the year to be set to 1924 instead of 2024 [#35092].

The GET /odata/v2/Courses({courseId})/EmbeddedDocumentAsStream(relativePathName= '{relativePathName}') endpoint didn't work when the relativePathName property was encoded or the filename contained the + symbol [#34451].

The GET /odata/v2/Courses({Id})/EmbeddedDocumentAsStream(relativePathName='{relativePathName}') endpoint didn't download files from courses that were originally created on a SharePoint subsite [#35139].

Hotfix April 9, 2024

Fixed

In a certain case, attempts to enable or disable course notifications via the API resulted in the "Sequence contains more than one element" error [#34887].

In certain cases, the Send Email Message option in the LMS365 Admin Center > Users was enabled for users who didn't have an email address recorded [#34772].

Incorrect tooltip text was displayed when hovering over a disabled Send Email Message option in the LMS365 Admin Center > Users and the Line Manager Dashboard [#34773].

In some cases when creating a course via the API, PATCH /odata/v2/Courses({Id}) didn't add a category to a course [#34289].

April 2, 2024 (v.3.46)

New features and capabilities

Instructor-led training

Admins and instructors can now automatically register learner attendance for instructor-led training sessions based on Teams meeting attendance reports. This feature can be enabled by setting the Automatically register session attendance based on Teams meeting participation toggle to On in the Edit session panel of the course [#31953].

The courses that contain sessions requiring attendance review can be filtered by selecting the Review attendance button at the top of the Training Management page [#32353]. This button will be displayed only when there are sessions that require attendance review for at least one participant. The number of courses with such sessions is shown on the button label [#34284]. The sessions that require attendance review can be filtered using a button at the top of the Sessions section of the course configuration panel. The number of such sessions is shown on the button label [#32939].

Quizzes and quiz questions

Admins can now use AI to generate create quizzes and quiz questions from an uploaded video [#32419]. LMS admins can enable this feature using the Generate from video toggle via Global Settings in the LMS365 Admin Center [#34288].

Changed and improved

Go1 integration

It’s now possible to import Go1 courses via the Go1 Content Hub [#30292]. The Go1 Content Hub is launched in preview for customers with an LMS365 Professional or Select subscription. Customers will also need a Go1 subscription to use this feature.

Reports

Catalog admins can now filter the information on the Overview, Courses, and Training plans dashboards of the Reports page by date [#31249].

Line Manager Dashboard

It's now possible to send an email message to direct reports and direct reports’ subordinates via the Line Manager Dashboard [#33669].

Copy courses across catalogs

When copying a course across catalogs, all of its quiz, assessment, and learning module content images are now copied from the current catalog, and stored in the SharePoint site of the target catalog, where they’ll be used in the copied course [#33636].

UI changes and improvements

Line Manager Dashboard

The Administration of direct reports panel on the Line Manager Dashboard now shows only menu items, without the section headings [#29707].

The Import action on the Administration of direct reports panel has been renamed Import external training data [#29707].

Reports

The Overdue of not started and Overdue of in progress labels in the Enrollments section of the Overview tab on the Reports page have been renamed Overdue out of not started and Overdue out of in progress respectively.

The percentages displayed on the donut charts in the Enrollments by status section of the Courses and Training plans tabs on the Reports page now show full numbers. When you hover over a segment of these charts, the precise percentages are now displayed [#34532].

LMS365 Admin Center

The AI Features: Content Generation toggle in Global Settings in the LMS365 Admin Center has been renamed Content generation.

Fixed

In a certain case, web parts didn’t load when the course catalog URL was re-assigned from a previously deleted catalog [#34163].

In certain cases, when creating a course session, there was a delay as the rooms list loaded [#31498].

In certain cases, users’ regional date and time format settings weren’t taken into account when manually entering a learner’s course completion date [#27917].

In certain cases, providers that were deleted via the Viva Learning panel in Global Settings in the LMS365 Admin Center were still shown in Microsoft Viva Learning [#30057].

March 19, 2024 Mobile app (v.2.45.1)

March 19, 2024

Changed and improved

Support for iOS 17

[iOS] iOS 17 is now supported [#29327].

Hotfix March 19, 2024

March 19, 2024

Fixed

When creating a course via the LMS365 API, Category name was a required field [#34170].

To ensure quiz assets can be viewed when they’re added to any course within a catalog, it’s now possible to move all quiz assets that were created before this release from course-level folders to a catalog-level folder with inherited permissions via an internal endpoint [#33100].

In certain cases, there was a long waiting time when generating reports via the Reports page [#33879].

When adding the LMS365-User-Id header to the GET /odata/v2/CourseCatalogs request, the list of catalogs will now be filtered according to user permissions [#34118].

[Teams] In a certain case, the Enable notifications in Microsoft Teams toggle in Dashboard > Personal Preferences was switched to off and disabled, meaning Teams notifications weren’t being sent [#33826].

Hotfix March 11, 2024

March 11, 2024

Fixed

In a certain case, completed SCORM packages weren't showing as completed in LMS365 [#32742].

If a course URL contained special characters such as Ä, Ö, and Ü, an error occurred when selecting Exit. Back to the course in the LMS365 player and when viewing the course from the LMS365 Admin Center [#33889].

Hotfix March 6, 2024

March 6, 2024

Fixed

In a certain case, course admins who have never been assigned any other LMS365 roles couldn't create or edit course sessions for instructor-led training [#33862].

It wasn't possible to change the status of a certificate from Valid to Expiring after disabling the Certificate expiry reminder notification at either course or catalog level [#33760].

March 2024 (v.3.45)

March 4, 2024

New features and capabilities

Instructor-led training

Admins and instructors can now automatically retrieve learner attendance from Microsoft Teams for instructor-led training sessions. The attendance report will be available shortly after the session ends, and will include users’ participation percentage based on the total time they spent in the session. Instructors can then confirm attendance for one or more participants at a time [#31952].

AI assistance with e-learning courses

Admins can now use AI to generate e-learning courses. They can enter course content directly or insert it from a file, then AI will generate the course with a title, short and long descriptions, related categories, and other default settings. Optionally, they can add AI-generated quizzes to the course. Admins can then manage courses in the usual way [#28343].

Reports

With this release, we’ve introduced the Reports page in the LMS365 Admin Center [#31879].

This page offers catalog admins a centralized view of downloadable reports, as well as three new dashboard views and two new reports.

• The Overview [#28797], Courses [#29628], and Training plans [#29631] dashboards help catalog admins better understand the status and performance of their learning resources in the current catalog.
• The new Courses information report provides information about courses in the current catalog [#28677].
• The new Session Attendance report provides information about session attendance for courses in the current catalog [#28724].

The reports already available from the following areas of LMS365 are now additionally available via the Reports page:

• Training Management > Training reports.
• Training Management> select a course > Course reports.
• Users > Export.
• Users > select the relevant learner > View Learner’s Progress.
• Training Management > select a course > Course progress.

Changed and improved

Self-evaluation of skills

Line managers will see the Skill requests filter on the Line Manager Dashboard only when the catalog admin has enabled the Self-evaluation of skills and Require line manager approval for self-evaluation of skills options via Global Settings in the LMS365 Admin Center [#31934].

Notifications

The Course Due Date variable has been added to e-learning, instructor-led training, and training plan Forced Retake notification templates.

LMS365 player

In the LMS365 player, when learners select Exit on the Course Overview page or Exit. Back to the course on the Course Status page, they'll be redirected to the page or application from which the player was launched [#32804].

Quizzes

When a quiz is created at course level, all of its associated assets are now stored at catalog level instead of course level to ensure that the assets are available to learners and admins of other courses [#33661].

UI changes and improvements

LMS365 Admin Center

Several toolbar icons changed to filter buttons and moved to the top of the page. The filter buttons will be shown only if there are related actions pending:

• On the Line Manager Dashboard, the Enrollment Requests, Skill Requests, and Assessments icons are now displayed as filters buttons [#32089]
• On the Training Management page, the Enrollment Requests, Request(s) for Sessions, Waiting List, and Failed Provisioning icons are now displayed as filter buttons [#31576].

The Training Provisioning filter on the Training Management page has been renamed Failed Provisioning and now shows only courses that have failed provisioning [#32782].

The Office 365 button at the top of the LMS365 Admin Center has been renamed Microsoft 365 [#31922].

Fixed

[Teams] An error occurred when using the Find training command in the LMS365 chatbot [#29996].

In certain cases, when all modules in a course were completed and learners selected Continue or Go to the next step in the course in the LMS365 player, they were informed that they hadn't completed the course. [#33384].

In certain cases, after merging users via the LMS365 API, pending enrollment request notifications were displayed on the Training Management page when there were no pending enrollment requests [#33329].

In a certain case, course ratings submitted by users who were later removed from a catalog were excluded from the Average rating calculation in Manage Rating [#32951].

Variables weren't displayed for some notification templates when the Norwegian locale was selected in the Regional Settings of the catalog [#32085].

In a certain case, pasting a URL into an email to learners via Send Email Message cut off part of the URL, meaning learners couldn't open the content (for example, course content), from the email [#33319].

In certain cases, images that were uploaded via the Content editor weren't displayed in the LMS365 Admin Center until the user who uploaded the images visited the SharePoint site [#32948].

In certain cases, there was a long waiting time while certificates were being set to expired via the OnSchedule webjob task [#30842].

When copying courses across catalogs, content packages were copied to the target catalog even if an identically named one already existed, leading to duplicate content packages [#32237].

Hotfix February 19, 2024

February 19, 2024

Fixed

In a certain case, learners experienced a long loading time in the LMS365 player [#31644].

In certain cases, learners didn't see their uploaded external certificates on My Training Dashboard [#31695].

Catalog admins could see images they had added to a learning module via the Content editor or a quiz only if they were also assigned as a course admin for the relevant course [#32949].

In certain cases, it wasn't possible to exit full screen mode when using the rich text editor throughout LMS365 [#32754].

In certain cases, catalog admins couldn't see course assignment attachments if the
Assignment Attachment document library contained more than 5,000 items [#33018].

Hotfix February 12, 2024

February 12, 2024

Fixed

It wasn't possible to delete learners' attendance for an instructor-led training course if the course had been deleted [#32152].

In certain cases, learners couldn't scroll through the sessions within a session group in the browser version of SharePoint on mobile devices [#32479].

When editing sessions that originally had the Let LMS365 schedule the Teams meeting toggle turned On, turning this toggle Off and then On again left the Meeting URL empty [#32199].

In certain cases, PATCH /odata/v2/Courses({Id}) in the Courses section of the LMS365 API didn't update the course admins and trainers [#32304].

It wasn't possible to close SCORM packages in Go1 courses using the x (close) icon [#30999].

In certain cases, when learners were forced to retake a course that they had only completed in the previous 24 hours, they continued to receive notifications asking them to retake the course again [#31848].

January 2024 (v.3.44)

January 22, 2024

New features and capabilities

Quizzes

Admins can now use AI to generate quizzes. They can enter quiz content directly or insert it from a file, then AI will generate the quiz with a title, description, and questions with default settings. Admins can then manage the quiz in the usual way [#29366].

For Short answer questions where regular expressions are enabled, the new Show answer feedback to learners instead of correct answers toggle enables admins to choose whether learners will see text as correct answer feedback in Quiz review (the toggle is On) or regular expressions (the toggle is Off) or [#27830].

Localization

Chinese (Traditional, Taiwan) is now included in the languages supported by LMS365 [#31400].

Changed and improved

Catalog limitations

LMS admins can now easily create new SharePoint sites when the training limit per catalog has been reached [#27682]. LMS admins will receive banner and email notifications when the limit is about be reached, and again when the limit has been reached [#31218]. Once the limit has been reached, new courses and training plans can't be created, and courses can't be copied into the catalog [#31219].

LMS admins will be asked to create a new SharePoint site to accommodate new courses and training plans [#30349]. Every user who is added to the Learners or Administrators groups for any course or training plan in the catalog will also be added to the Visitors group of the catalog [#29896]. If a user has no other roles assigned to them in the catalog, they'll be removed from the Visitors group of the catalog [#29898].

My Training Dashboard

Learners can now filter the information in the Skills section of My Training Dashboard by skill category [#31041].

Line Manager Dashboard

It's now possible to enroll learners in multiple courses at a time on the Line Manager Dashboard [#28961].

Rich text editor

When creating and editing quizzes, an enhanced rich text editor is now available when entering gap fill answer text [#30450], correct, partially correct, and incorrect answer feedback [#30532], and answer options for multiple choice, multiple answers, matching, and ordering question types [#29336].

The features available in the enhanced text editor depend on your LMS365 subscription type. For customers with an LMS365 Professional or Select subscription, the text editor additionally includes the spell check, accessibility checker, and PowerPaste features [#29513].

Audit trail

The list of events in audit trail records was enriched [#31410].

Go1 and LinkedIn Learning integration

LMS admins can now configure Go1 and LinkedIn Learning courses to publish automatically once they're imported into LMS365 by switching the Automatically publish imported courses toggle On in the Settings section of the relevant integration connector panel [#31568].

API management

API endpoints have been introduced in the LMS365 API to support the cloning and migration of site assets and learning module documents [#28648].

It's now possible to enable or disable specific notification templates at training level via the LMS365 API [#30113].

LMS365 webparts

SPFX webpart packages are now further reduced in size [#30917].

UI changes and improvements

LMS365 Admin Center

At catalog level in the LMS365 Admin Center, the Back to LMS365 option at the top of the menu that takes you to the course catalog home page has been renamed Go to catalog [#31599].

LMS365 player

The Previous and Next buttons in the LMS365 player have been renamed Previous item and Next item respectively. The Retry, Review, Result, Previous item, and Next item buttons are now displayed on the right-hand side of the LMS365 player navigation bar. The new Review content link on the Course Status page of the Course Syllabus redirects learners to the first learning item of the course [#31232].

Line Manager Dashboard

When administering direct reports on the Line Manager Dashboard, the icon that indicates the number of pending skill requests has changed [#30545].

Fixed

In certain cases, when learners reviewed quizzes, answers for the Short answer question type were displayed as regular expressions instead of text [#27830].

In certain cases, when question pools contained more than 30 questions, the 31st and subsequent questions were discarded when reordered, unless the user scrolled to the bottom of the question pool [#31497].

Copying a course across catalogs failed if the course included a file, such as a content package, that contained special characters ‘#’ or ‘%’ in its file name [#31422].

Certain Go1 courses that were marked for decommissioning by the provider didn’t show as marked for decommissioning in LMS365 [#31229].

In certain cases, users who were members of a deleted Azure Active Directory group were still showing as enrolled in courses in LMS365 [#30745].

Users were asked to sign in to LMS365 in Teams every time they returned to the Manage tab after navigating away [#26912].

Hotfix January 9, 2024

January 9, 2024

Fixed

In courses with more than one SCORM package, in certain cases, catalog admins saw the This resource is no longer available message when viewing learners' progress with SCORM attempts [#31687].

Hotfix January 3, 2024

January 3, 2024

Fixed

The Course not started reminder notification was sent to course admins who weren't enrolled in the course as learners [#31372].

Hotfix December 19, 2023

December 19, 2023

Fixed

In certain cases, learning modules that contained embedded video links caused the ‘This resource is no longer available’ message to be displayed when they were accessed via the LMS365 player [#31318].

Hotfix December 14, 2023

December 14, 2023

Fixed

Due to a Microsoft security policy change, the LMS365 player couldn't display Sharepoint pages that were added to learning modules as Embed code or Website link content types. An optional feature, which can be enabled on your tenant, will enable you to open SharePoint pages in a new page-centered pop-up window [#31098].

In some cases, Certificate expired and Certificate expiry reminder email notifications were sent to unenrolled users when the notification's Send for unenrolled learners toggle was Off [#31183].

December 2023 Mobile app (v.2.34.13)

December 13, 2023

Changed and improved

Dashboard tab: Skills section

A new Pending approval status for skills is available for learners at the bottom of the Skills section of the Dashboard tab and on skill cards. Learners can filter the skills with the Pending approval status using the new Pending filter [#30934].

Training home page

On the course/training plan home page, learners can select See course description to see a long course/training plan description. If a long description is available for the course or training plan, it will be shown instead of the short description [#30344].

To see the learning module and assessment descriptions, learners can select the information icon next to the relevant item [#30344].

Selecting See module description in the LMS365 player, learners can see the learning module description [#30344].

December 2023 (v.3.43)

December 11, 2023

New features and capabilities

Self-evaluation of skills

Learners can now evaluate their own skills from My Training Dashboard [#29061, #29062]. The feature toggle is available for admins from the new Skills framework features section in Global Settings of the LMS365 Admin Center [#29065]. Here, LMS admins can also choose whether line managers will be asked to approve or reject their subordinates’ skills requests [#29082].

Line managers can review skill requests on the Line Manager Dashboard for a specific catalog [#29081] or for all catalogs [#29307].

New skill-related notifications are introduced to accommodate the Self-evaluation of skills feature: Skill request approved, Skill request pending, and Skill request rejected [#29088].

AI features in the LMS365 Admin Center

Admins can now enable AI features for the LMS365 Admin Center [#30031]. The AI in the LMS365 Admin Center feature toggle is available from Global Settings in the LMS365 Admin Center [#30280]. This feature is released in preview mode. For this release, turning this toggle On will enable the AI assistance to generate quiz questions.

AI assistance with quiz questions

Admins can now use AI to create quiz questions, in both quizzes and question pools. This feature applies to the following question types: True or false [#30003], Matching [#30004], Multiple choice [#29799], and Multiple answers [#30002].

Changed and improved

Training plans

Admins can now create and publish training plans, where the publishing period of its courses doesn’t match or fall within the training plan publish dates [#29402]. In this case, admins will see a validation message [#29529].

Notifications

The new Send for unenrolled learners option is available in the following notification templates: Certificate expired, Certificate expiry reminder, Training plan certificate expired, Training plan certificate expiry reminder, Skill revocation reminder, and Skill revoked [#29686].

The following new notification templates are available in the Notifications area of the LMS365 Admin Center: e-Learning course not started, Instructor-led course not started, and Training plan not started [#28083]. These notifications come with in-product guidance in the form of teaching bubbles [#29845].

LMS365 webparts

SPFX webpart packages are now reduced in size [#29741].

Rich text editor

An enhanced rich text editor is now available when creating quiz questions [#30425], entering the course catalog description [#29512], and on the Information Page in Global Settings > Mobile Configuration in the LMS365 Admin Center [#29511]. The rich text editor is now available in all the languages supported by LMS365 [#29829]. When sending emails to learners via the Course/Training Plan management panel, the Body field has been expanded to provide more space [#28029].

The features available in the enhanced text editor depend on your LMS365 subscription type. For customers with an LMS365 Professional or Select subscription, the text editor additionally includes the spell check, accessibility checker, and PowerPaste features [#29513].

LMS365 Admin Center

The display limit of 10 users in the search results was removed in the user selector across the LMS365 Admin Center [#29557].

If the Forced retake option was enabled in the source training when copying courses across catalogs, the copied training will inherit this option and the number of days after completion field will be empty. Admins must manage the Forced retake option before they can publish the copied training [#29819].

UI changes and improvements

My Training Dashboard

The Skills section of My Training Dashboard is now additionally available in card view [#28571].

In the Skills section of My Training Dashboard, learners can now select a skill title to open a separate panel, where they can view skill details [#29086].

Learners will see an illustration in the Skills section of My Training Dashboard if they haven't yet acquired any skills [#29084].

LMS365 Admin Center

When uploading content packages to a course that doesn’t have any content packages added yet, the Selected tab won't display the drag-and-drop footer [#29701].

Import Tool (for certified partners only)

Import Tool version available now: IT-4.8.4.17-40.

As an Import Tool certified partner, you can download the latest version of the Import Tool here (Please log in to the LMS365 Help Center in order to access).

Fixed

In certain cases, when Chinese was set as the display language, an element of the LMS365 Admin Center was displayed in English instead of Chinese [#30513].

The Audit Trail page in the LMS365 Admin Center didn’t load for tenants in the Switzerland North region [#30631].

The export of audit trail data on the Audit Trail page failed with an "Unauthorized" notification [#30702].

In a certain case, users couldn't access the tenant that was moved from the North Europe data center to the Switzerland North data center [#30773].

In certain cases, course creation failed on a tenant in the Switzerland North region with the 'Public access is not permitted on this storage account' error [#30568].

In the LMS365 Admin Center > Global Settings > Language Files > Course creator, languages displayed near the top of the page were hidden behind the toolbar [#30933].

In certain cases, LMS365 website visitors encountered a 'Too Many Requests' error when switching from one form to another [#30613].

When adding answer options for a gap fill quiz question, text formatting changes weren't saved [#27301].

In certain cases, learners couldn't proceed to the next step in the LMS365 player when they completed the SCORM package and selected Exit in this SCORM package [#31066].

Hotfix December 07, 2023

December 07, 2023

Fixed

The Course due date reminder and Course due date has passed notifications weren't sent for training where the Set Due Date as option was a fixed date [#30827].

Hotfix November 29, 2023

November 29, 2023

New features and capabilities

Switzerland North is added as a data region for tenant provisioning [#30508].

Hotfix November 15, 2023

November 15, 2023

Fixed

In some cases, skill notifications were sent if they were disabled on the Notifications page in the LMS365 Admin Center [#30055].

The Copy courses across catalogs option enabled catalog admins to copy courses across catalogs for which they weren't admins [#30166].

If learners completed a training retake on the same day they received the related Course retake is required notification, their training progress was reset and the notification was sent again [#30310].

Notification templates for instructor-led training weren't identified correctly in the Relates To column on the Notifications page in the LMS365 Admin Center [#30015].

Instructor-led training could be saved even when warnings were displayed on the Sessions tab of the course configuration panel [#30035].

Hotfix November 7, 2023

November 7, 2023

Fixed

The source of the imported content package column for imported Go1 and LinkedIn Learning courses didn't show the relevant brand icon [#30106].

In some cases, when selecting filters on the Users page and the Training Management page, the search box was partly hidden by the toolbar [#30075].

In some cases, teaching bubbles displayed near the top of the page were partly hidden behind the toolbar [#29820].

November 2023 Mobile app (v.2.33.32)

November 3, 2023

Changed and improved

Course filters

The new Includes external content filter on the Catalog tab enables learners to show only the courses that were imported from Go1 and/or LinkedIn Learning [#28655].

Localization

Irish is now included in the languages supported by the LMS365 mobile app [#28768].

LMS365 player

A label is now displayed in the LMS365 player if a learner doesn't have access to an asset [#28722].

The LMS365 player now shows updated file names if they’ve changed [#28723].

October 2023 (v.3.42)

October 30, 2023

New features and capabilities

Localization

Irish is now included in the languages supported by LMS365 [#29068].

Instructor-led training

It’s now possible to assign course admins and session instructors as co-organizers of the Teams meeting for a session [#24681].

Copy courses across catalogs

It’s now possible to copy e-learning courses and instructor-led training across catalogs within the same tenant via the Training management page [#29490]. This feature is available for customers with an LMS365 Professional or Select subscription [#28579].

This feature comes with in-product guidance in the form of teaching bubbles [#27994].

Forced retake

The automatic Forced retake option is now available in the training configuration panel for admins to manage training retakes [#26744].

When the forced retake is initiated, learners will receive a notification if they're enrolled in the course/training plan and the course/training plan is active [#13813].

New notification templates are available in the Notifications area of the LMS365 Admin Center: Course retake is required, Instructor-led training retake, and Training plan retake is required. When the forced retake is initiated, learners will receive the relevant notification.

This feature comes with in-product guidance in the form of teaching bubbles [#28234].

Notifications

The new Manage notifications option on the Course/Training Plan management panel enables admins to define the notifications they want to send for individual courses and training plans [#28082].

The Relates To filter and column on the Notifications page now have separate labels for e-Learning and Instructor-led training, instead of the single Course label [#29564].

Changed and improved

Redesigned learning module UI

The redesigned UI is available for the learning module editor [#21798].

It's now possible to stay in the learning module editor and continue to make changes after a learning module is created or saved [#29319].

Rich text editor

An enhanced rich text editor is now available when entering basic course/training plan details [#28178], creating and editing course sessions [#29335], creating assessment content and adding it to a course [#29334], and when using the Content editor in the learning module editor [#29333].

The features available in the enhanced text editor depend on your LMS365 subscription type. For customers with an LMS365 Professional or Select subscription, the text editor additionally includes the spell check, accessibility checker, and PowerPaste features [#29513].

API management

The EmailNotifications section is introduced in the LMS365 API to enable admins to manage and edit notification templates [#28080].

UI changes and improvements

Users actions panel

The Actions panel on the Users page now shows only menu items, without the section headings [#28039].

My training dashboard

Certificates and Skills are now separate menu items on the left navigation of My Training Dashboard [#28569].

Course home page

It's now possible to expand or collapse the Assessment section on the course home page [#27890].

Fixed

For customers with a Freemium subscription, courses that were added via the Import external training data option on the Users page counted towards the allowance of eight courses or training plans [#28684].

The regular LMS365 chatbot in Teams enabled users to access catalogs for which they don't have permission to access [#22374].

Files that had the # or % character in the filename displayed an error when they were opened in the LMS365 player.

It wasn't possible to perform any actions on admins who were added to a newly created copy of a course without re-opening the course configuration panel [#28667].

When adding courses to a new training plan, selecting Save on the Add course panel also created the training plan [#29401].

Hotfix October 16, 2023

October 16, 2023

Fixed

In a certain case, in the LMS365 Admin Center, admins faced a long loading time when trying to access the Learners details page for quizzes that contained a large number of questions [#29347].

Hotfix October 13, 2023 Mobile App (v.2.32.16)

October 13, 2023

Fixed

In the LMS365 mobile app on Android devices, learners remained in a login loop when they tried to access Stream videos that were added to a course via embed code [#28634].

Hotfix October 6, 2023

October 6, 2023

Fixed

In a certain case, the installation of LMS365 previously encountered issues when selecting the region [#29347].

Hotfix October 4, 2023

October 4, 2023

Fixed

The labels on the Generative AI features in the LMS Admin Center are now completely localized [#29071].

[API] In certain cases, the response to unenroll Microsoft Entra ID (Azure Active Directory) groups from a course via POST/odata/v2/Courses({Id})/Unenroll returned an error [#29110].

Hotfix September 29, 2023

September 29, 2023

New features and capabilities

Generative AI feature

The new Generative AI features option is implemented in LMS365 to enable access to AI-powered features within LMS365 [#26977]. The feature toggle is available from Global Settings in the LMS365 Admin Center [#28576]. This feature is released in preview mode.

AI-powered chatbot

[Teams] If catalog admins enable the new Generative AI features option, LMS365 users can now use the AI-powered chatbot in Teams [#28576]. This feature is released in preview mode.

Fixed

In a certain case, an error was displayed when loading webparts on SharePoint pages after migrating from Azure Germany national cloud to Azure global services [#28808].

Hotfix September 26, 2023 Mobile app (v.2.32.14)

September 26, 2023

Fixed

Go1 SCORM packages can now be accessed by LMS365 users on iOS mobile devices [#28642].

Hotfix September 21, 2023

September 21, 2023

Fixed

Email and Teams notifications were sent later than expected for Course due date reminders, Certificate expiry reminder, Skill revocation reminder, Training Plan Due Date Reminders, and Training Plan Certificate Expiry Reminder [#28738]. 

Editing an existing learning module created a new learning module instead of saving the edited one [#28729].

September 2023 Mobile app (v.2.32)

September 19, 2023

Changed and improved

Localization

Hungarian is now included in the languages supported by the LMS365 mobile app [#27840].

Learning module

If the new Microsoft 365 assets option is enabled by admins, users can now access any assets in the LMS365 mobile app that were added to learning modules via this option [#28638]. This feature is released in preview mode.

September 2023 (v.3.41)

September 18, 2023

New features and capabilities

Localization

Hungarian is now included in the languages supported by LMS365 [#28271].

Changed and improved

Viva Learning integration

Viva Learning integration has been enhanced, enabling you to configure and manage multiple content providers for a single tenant [#26959].

For existing integrations, all available catalogs are automatically associated with your existing LMS365 provider. It's possible to change the selection of catalogs.

When you first set up the integration between LMS365 and Microsoft Viva Learning, a default provider (LMS365) is created automatically.

LinkedIn Learning integration

It's now possible to identify users by their email address (not just by their user ID) when using xapi reporting in Linkedin Learning integration.

When importing LinkedIn Learning courses into LMS365, any Subject & Topics filters you previously applied will be reset when you apply a Language filter [#26970].

Audit trail

You can now filter the audit trail to show logs that were initiated by API keys [#27689] or by the LMS365 system [#27692].

The new byGroup property in Activity details enables you to track information related to Microsoft Entra ID (Azure Active Directory) and Microsoft groups for learner enrollments, unenrollments, and session registrations [#27476, #27817].

For promotional courses, and courses imported from Go1 and LinkedIn Learning, the Initiated by column on the audit trail shows the user's name [#27517].

For events triggered by LMS365 webjobs or an update to a Microsoft Entra ID (Azure Active Directory) group, the Initiated by column displays LMS365 System [#27692].

Learning module

An organization's Microsoft 365 assets can now be added to learning modules via the Organization's M365 assets option in the learning module editor [#21630]. This feature is released in preview mode.

The source of the imported content package column will be displayed on the Content package panel when adding a content package if it originated from Go1 or LinkedIn Learning [#27235].

API management 

A new API endpoint is implemented to enable customers to update a certificate’s issued date, expiration date, and status in the Certificates section of the LMS365 API: /odata/v2/Certificates/({Id}) [#28035].

Filtering

Any training plans that contain Go1 and/or LinkedIn Learning courses are now included when you filter by this specific content on the Training Management page and the Course Catalog page [#27368].

Notifications

Catalog admins can configure notifications to also be sent when a course or training due date has passed, certificates have expired, or skills have been revoked [#27988].

Certificates

A change to the expiry date of a certificate will be applied only to certificates issued in the future [#27699].

Rich text editor

An enhanced rich text editor is now available when editing notification templates [#28028] and sending email messages [#27633].

Content packages

The SCORM setting "Redirect to statistics page when completed" is now set to On by default [#28511].

UI changes and improvements

Audit trail

When applying filters, deleted courses, training plans, and catalogs are now marked with the Deleted label [#27687].

Users page

When importing external training on the Users page, deleted courses and training plans are now marked with the Deleted label [#27687].

Fixed

In certain cases, downloaded course progress reports didn't contain certificates for imported external training [#27564].

When running the POST externalTrainingsimportProgress request, an incorrect error code was returned if the UserId was incorrect [#21923].

In certain cases, updates applied via the PATCH odataCourseCatalogs({Id}) request were applied to all catalogs on the tenant instead of the selected one [#27906].

In some cases, long course titles on the Course Catalog page caused a display issue [#27915].

When a learner completed a SCORM package that had the Redirect to statistics page when completed option enabled, the redirect didn't work correctly [#28356].

Custom localizations in the LMS365 Admin Center didn't work for English (United Kingdom). They were displayed in the default English (US) language instead.

In some cases, the “Error: Token type is not allowed.” error was displayed when creating a course catalog [#28535].

In some cases, the audit trail didn't show UserEnrolled and UserRegisteredForSession events for enrolled users and groups [#28269].

Hotfix September 1, 2023

September 1, 2023

Changed and improved

If a learner was enrolled in a course both individually and as a member of an AAD group, upon individual unenrollment from the course, the learner remains enrolled in this course because they're still a member of the AAD group. Additionally, a message will be displayed in the LMS365 Admin Center, under Notifications (the bell icon), from which admins can track the learners who remain enrolled in the course as a member of the AAD group. If the AAD group is unenrolled from the course, the learner will remain enrolled in this course because they were also enrolled as an individual learner [#28186]. 

Fixed

In certain cases, in the LMS365 Admin Center, users' information on the Users panel was only partially populated from Microsoft Entra ID (Azure Active Directory) [#28177].

[API] In a certain case, in the LMS365 API, it was possible to retrieve outdated information about a deleted user who used to be assigned as a manager in Microsoft Entra ID (Azure Active Directory) [#28107].

Hotfix August 17, 2023

August 17, 2023

Changed and improved

The SCORM setting "Redirect to statistics page when completed" is now set to Off by default [#27937]. 

Fixed

In a certain case, submitting an answer to a Short answer question type in the LMS player took longer than expected and the quiz completion status wasn't updated correctly [#27698].

In a certain case, an issue with the domain name change was resolved [#27631].

It wasn't possible to unenroll an individual learner from training if they were enrolled in the same training both individually and via an Azure Active Directory group [#27653].

In the LMS365 Admin Center, the Messages from the LMS365 Team didn't store banner messages with the ended publishing date [#27799].

In a certain case, training completion wasn’t shown in the LMS365 Admin Center or the LMS365 Line Manager Dashboard for training that was imported via Import External Training [#27311].

August 2023 Mobile app (v.2.31.16)

August 8, 2023

Changed and improved

Offline mode

With this release, the mark courses and training plans as favorite feature is supported in both offline and online modes [#26942].

Localization

Estonian, Finnish, and Latvian are now included in the languages supported by the LMS365 mobile app [#27575].

August 2023 (v.3.40)

August 07, 2023

New features and capabilities

Integration with LinkedIn Learning

From this release, access to the LinkedIn Learning library is available for customers with an LMS365 Professional or Select subscription as an integration connector from the Global Settings of the LMS365 Admin Center [#22355].

When integration between LMS365 and LinkedIn Learning is established, Import courses > LinkedIn Learning is displayed as an option on the Training Management page menu bar [#22356].

You can read more about the LinkedIn Learning integration in this article.

Localization

Estonian, Finnish, and Latvian are now included in the languages supported by LMS365 [#27575].

Change session registrations

With the new Allow learners to change session registrations option, catalog and course admins can now control whether learners can modify their session selection after enrollment. When this option is toggled Off, learners won't be able to change their session registrations, neither by registering for additional standalone sessions and session groups, nor by cancelling their existing ones [#26424].

API management

Two new API endpoints are implemented to enable customers to retrieve lists of role assignments: /odata/v2/RoleAssignments and /odata/v2/ RoleAssignments({Id}) [#27019].

Changed and improved

Course Catalog page

The new Includes external content filter is available on the left-side menu of the Course Catalog page and enables learners to filter the page to show only the courses that were imported from Go1 and/or LinkedIn Learning [#24902].

Audit trail

In the bottom right-hand corner of the Audit Trail page, the number of audit logs (Records found) for the selected date range and filters is now displayed [#27000].

Notifications

• To reduce the number of email notifications that course admins receive, it's now possible to remove the course admin as a recipient of the Instructor-led training scheduled - appointment invitation notification template [#24686].
• A number of notification templates contain two new variables ({COURSE DURATION STANDARD FORMAT} and {COURSE DURATION}), which display the duration of a course and training plan in standard format and in free format, respectively [#24830].

Copy courses within the same catalog

To create a copy of an instructor-led course, you should now configure either a room or a meeting URL for its course sessions [#27437]. 

Course deletion

With this release, the logic of deleting a course that forms part of a training plan has been enhanced [#27227]:

• A deleted course is removed from the Courses section of the training plan configuration panel.
• If the deleted course was originally the first one in the list and the second one was a locked course, then the locked course automatically becomes unlocked.

UI changes and improvements

A new image is displayed on the course home page when there is no course content available for learners [#21365].

LMS365 course player

Tables that are added to quizzes, learning modules, and assessments are now supported by the LMS365 course player [#23104].

Quizzes

When adding questions to a quiz, you can use the new Title filter to search for questions in a question pool [#25413].

Learning modules

You can now provide a description for learning modules using the rich text editor [#26797].

Learning items can now be added to a learning module by dragging them from the left-hand side and dropping them to the right-hand side [#27336].

You can now drag and drop documents and files from your computer when add them to learning modules [#16639].

Redesigned publishing UI

The redesigned UI is available for publishing courses, training plans, learning modules, and quizzes [#26798].

Fixed

• In some cases, SCORM packages failed to send the completion status to LMS365 after closing the browser window [#27400].
• Video in a SCORM content package failed to open when the length of the video title exceeded 256 characters [#27598].
• [API] When courses that form part of a training plan are deleted from a catalog, they were still shown as being part of training plans in the API response and still shown in the completion sets of these training plans [#27044].
• The Line Manager Dashboard link from the My Training Dashboard web part failed to work on SharePoint site collections that didn't contain an LMS365 catalog [#27482].
• Training plans weren't marked as completed when the Import External Training option was used to complete one or more courses that are required for training plan completion [#27311].
• The "Oops, something went wrong" message was displayed during course creation when trying to upload several content packages [#26751].
• Custom thumbnail images weren't displayed on the Assessments page of My Training Dashboard [#26958].
• In a certain case, SCORM content package failed to record users' score when the Redirect to statistics page when completed toggle is set to Off [#27040].
• External apps added to course content during course creation weren't included in the course completion set [#27661].
• When changing the columns displayed on the Users page via the Columns on user page feature, the Custom synchronization toggle for the Email column wasn't working correctly [#27679].
• When reissuing a certificate via the LMS365 API, the days, hours, and minutes of the Duration (standard format) field were displayed in English instead of the language of the certificate [#27154].
• When a learner registered for a session of a copied course or cancelled their session registration for a copied course, the Instructor-led training scheduled – appointment invitation notification was sent to all users enrolled in the course [#27693].