Skill notifications

Introduction

The skill notifications follow a different pattern than other notification types within LMS365 (Learn365). The list of notification types relates to skills is wider and covers the awarding of skills, updating of skills, and revocation of skills. 

This article provides an overview of LMS365 (Learn365) skill notifications, their default recipients, content, delivery type, and triggers. 

All LMS365 (Learn365) notifications are enabled by default.

 

Skill awarded notification

Description

This notification is sent to inform learners that they've been awarded a new skill.

 

What triggers the notification?

The Skill awarded notification is triggered when:

  • Learners complete a course or a training plan that will award a skill upon its completion.
  • A course or catalog admin manually sets the course or training plan to be completed by a learner.
  • A catalog admin manually awards a learner a skill using the Grant Skill option on the Users page in the Learn365 Admin Center.
  • A line manager manually awards a skill to a learner via the Line Manager Dashboard > select a learner > Skill proficiency.

Default recipients in the To and Cc fields

Learner.

 

Delivery type

Email, Microsoft Teams.

 

Relates to

Courses and training plans.

 

Default settings

The Skill awarded notification with default settings provides the following information:

  • To. The learner this notification is sent to.
  • Skill Title. The title of the skill awarded to the learner.
  • Current Skill Level. The level of the skill awarded.
  • Granted by. The field display one of the following variants:
    • The title of the course or training plan upon completion of which the skill was awarded.
    • The name of the course or catalog admin who manually awarded the skill.
  • Date awarded. The exact date and time the learner was awarded the skill.
  • Revocation Date. The exact date and time the skill will be revoked, if this is set.

Catalog admins can edit the notification template and change its default values. Editing customizes notification templates. For more information on how customization affects notification templates, see this article

 

skills_awarded.png

Examples of the Skill awarded notification.

 

Skill updated notification

Description

This notification is sent to inform learners that the level of their skill has been updated.

 

What triggers the notification?

The Skill updated notification is sent when a skill level that a learner has achieved is changed to one of a higher level. This can happen when:

  • A catalog admin manually awards a skill to a learner that the learner already has, but of a higher level than the learner has already achieved. 
  • A learner completes a course that awards the same skill to a learner that they've already achieved, but of a higher level than the learner has already achieved.  
  • A line manager manually awards a skill level that is higher than the one the learner currently has, via the Line Manager Dashboard > select a learner > Skill proficiency.

 

Default recipients in the To and Cc fields

Learner.

 

Delivery type

Email, Microsoft Teams.

 

Relates to

Courses and training plans.

 

Default settings

The Skill updated notification with default settings provides the following information:

  • To. The learner this notification is sent to.
  • Skill title. The name of the relevant skill.
  • Current Skill Level. The updated skill level.
  • Previous Skill Level. The previous level of the skill.
  • Granted by. The name of the course or catalog admin who has manually updated the skill level.
  • Date awarded. The exact date and time the learner was awarded the skill.
  • Revocation Date. The exact date and time the skill will be revoked, if this is set.

Catalog admins can edit the notification template and change its default values. Editing customizes notification templates. For more information on how customization affects notification templates, see this article.

 

updated_skill.png

An example of the Skill updated notification.

 

Skill revocation reminder notification

Description

This notification is sent to inform learners that a skill they have been awarded will soon be revoked.

 

What triggers the notification?

The Skill revocation reminder notification is triggered when the revocation date and time of a skill is approaching.

The skill revocation date can be:

  • Set by a course or catalog admin when creating or editing the course or training plan by enabling the Skill revocation option of the Settings section and specifying how long the achieved skill is valid.
  • Set by a catalog admin when manually awarding learners a skill via the Grant Skill option on the Users page in the Learn365 Admin Center.
  • The same as the certificate expiry date, where both the Certificate expiry and Skill revocation options are enabled for a course or training plan.
  • Set when the line manager approves the skill request sent by the learner. 

 

Default recipients in the To and Cc fields

Learner.

 

Delivery type

Email, Microsoft Teams.

 

Relates to

Courses and training plans.

 

Default settings

The Skill revocation reminder notification template default settings are the following:

  • To. The learner this notification is sent to.
  • Skill title. The name of the skill.
  • Current Skill Level. The current level of the skill.
  • Granted by. This field will either display:
    • The title of the course or training plan upon completion of which the skill was awarded.
    • The name of the course or catalog admin who manually awarded the skill.
  • Date awarded. The exact date and time the learner was awarded the skill.
  • Revocation Date. The exact date and time the skill will be revoked, if set.
  • Send for inactive training. By default, this option is enabled for inactive training. This means that the notification will be sent to learners for unpublished, ended, and deleted training. To disable the option, catalog admin will drag the toggle to Off.
  • Send for unenrolled learners. By default, this option is enabled. This means that the unenrolled learners will receive the notification. If it isn't required for unenrolled learners to receive the notifications, catalog admin can disable the option by dragging the toggle to Off.
  • Send Reminder Emails. The notification is scheduled to be sent in accordance with the number of days prior to the skill revocation date set in the Send Reminder Emails field of the notification template. The default number of days for the Skill revocation reminder to be sent is 30, 14, 7. Catalog admins can edit the Skill revocation reminder template and adjust the number of days prior to the skill revocation date that the notification will be sent.

Catalog admins can edit the notification template and change its default values. Editing customizes notification templates. For more information on how customization affects notification templates, see this article.

 

skill_due_to_be_revoked.png

An example of the Skill revocation reminder notification.

 

Skill revoked notification

Description

This notification is sent to inform learners that a previously awarded skill has been revoked.

 

What triggers the notification?

The Skill revoked notification is triggered when:

  • The revocation date and time of a skill has arrived.
  • The catalog admin additionally sets the notifications to be also sent to the learners after the skill was revoked. This is set in the Also send notification field of the notification template. By default, this field is empty.

 

The skill revocation date can be:

  • Set by a course or catalog admin when creating or editing the course or training plan by enabling the Skill revocation option of the Settings section and specifying how long the achieved skill is valid.
  • Set by a catalog admin when manually awarding learner a skill via the Grant Skill option on the Users page in the Learn365 Admin Center.
  • The same as the certificate expiry date, in case both the Certificate expiry and Skill revocation options are enabled for a course or training plan.

 

NOTE   

When a course or catalog admin sets the revocation date of a skill that is already awarded to a learner, no notification is sent to this learner.

 

Default recipients in the To and Cc fields

Learner, line manager.

 

Delivery type

Email, Microsoft Teams.

 

Relates to

Courses and training plans.

 

Default settings

The Skill revoked notification with default settings provides the following information:

  • To. The learner this notification is sent to.
  • Cc. The line manager of the learner.
  • Skill title. The title of the revoked skill.
  • Current Skill Level. The level of the revoked skill.
  • Granted by. This field will either display:
    • The title of the course or training plan upon completion of which the skill was awarded.
    • The name of the course admin who manually awarded the skill.
  • Date awarded. The exact date and time the learner was awarded the skill.
  • Revocation Date. The exact date and time the skill was revoked, if this is set.
  • Send for inactive training. By default, this option is enabled for inactive training. This means that the notification will be sent to learners for unpublished, ended, and deleted training. To disable this option, the catalog admin should drag the toggle to Off.
  • Send for unenrolled learners. By default, this option is enabled. This means that unenrolled learners will receive the notification. If this notification isn't required for unenrolled learners, the catalog admin can disable the option by dragging the toggle to Off.
  • The Also send notification field. By default, this field is empty, meaning learners will receive this notification on the date the skill is revoked. The catalog admin can additionally configure notifications to be sent to learners after the skill has expired. For this, they enter the number of days in the Also send notification field. 

Catalog admins can edit the notification template and change its default values. Editing customizes notification templates. For more information on how customization affects notification templates, see this article

 

the_revoked_skill.png

An example of the Skill revoked notification.

 

Skill request pending notification

Description

This notification is sent to inform a line manager that a subordinate requests you approve a skill.

 

What triggers the notification?

The Skill request pending notification is triggered when a learner requests you approve a skill and when the Self-evaluation of skills and Require line manager approval for self-evaluation of skills options are enabled.

 

Default recipients in the To and Cc fields

Approver (line manager).

 

Delivery type

Email, Microsoft Teams.

 

Relates to

Course catalog.

 

Default settings

The Skill request pending notification with default settings provides the following information:

  • To. Approver's name (the line manager of the learner who requested you approve the skill).
  • Skill title. The title of the requested skill.
  • Current level. The current level of the skill the learner requested. An empty value means the learner doesn't have any current level of the requested skill.
  • Requested level. The level of the skill the learner requested.

Catalog admins can edit the notification template and change its default values. Editing causes notification templates to become customized. For more information on how customization affects notification templates, see this article.

 

skill_pending_.png

An example of the Skill request pending notification.

 

Skill request approved notification

Description

This notification is sent to inform a learner that:

  • The skill and level they requested was approved.
  • The skill was approved by the line manager but with a different level of the requested skill.

 

What triggers the notification?

The Skill request approved notification is triggered when a line manager:

  • Approves the skill and level requested by a learner.
  • Approves the skill requested by the learner but with a different level to the one requested.

 

Default recipients in the To and Cc fields

Learner.

 

Delivery type

Email, Microsoft Teams.

 

Relates to

Course catalog.

 

Default settings

The Skill request approved notification with default settings provides the following information:

  • To. The learner who requested the skill.
  • Skill title. The title of the requested skill.
  • Requested Level. The level of the skill the learner requested.
  • Current Level. The current level of the skill the learner requested. An empty value means the learner doesn't have any current level of the requested skill.
  • Date awarded. The date and time the skill was awarded.
  • Revocation Date. The revocation date of the granted skill and its level if the date was set by the approver.
  • Approver's feedback. The feedback the approver entered when approving the skill request (if it was provided).

Catalog admins can edit the notification template and change its default values. Editing causes notification templates to become customized. For more information on how customization affects notification templates, see this article.

 

skill_approved_.png

An example of the Skill request approved notification.

 

Skill request rejected notification

Description

This notification is sent to inform a learner that the skill and level they requested was rejected by the approver.

 

What triggers the notification?

The Skill request rejected notification is triggered when a line manager rejects the skill requested by a learner.

 

Default recipients in the To and Cc fields

Learner.

 

Delivery type

Email, Microsoft Teams.

 

Relates to

Course catalog.

 

Default settings

The Skill request rejected notification with default settings provides the following information:

  • To. The learner who requested the skill.
  • Skill title. The title of the requested skill.
  • Requested Level. The level of the skill the learner requested.
  • Current Level. The current level of the skill the learner requested. An empty value means the learner doesn't have any current level of the requested skill.
  • Approver's feedback. The feedback the approver entered when rejecting the skill request (if it was provided).

Catalog admins can edit the notification template and change its default values. Editing causes notification templates to become customized. For more information on how customization affects notification templates, see this article.

 

skill_rejection_.png

 

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