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How to configure SharePoint Online to allow Learn365 guest access

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For external users of Learn365 to have access to a course catalog via the invitation sent to them, Microsoft 365 global admin or SharePoint admin should configure the external sharing settings for the SharePoint environment on the organization level and on the level of a separate site, and ensure Azure Active Directory external collaboration is enabled. In this article, we go through configuration of the external SharePoint settings.

 

In this article

 

Configure external sharing for your SharePoint online environment at the organization (tenant) level

Microsoft 365 global admin or SharePoint admin can configure external sharing of the SharePoint online environment at the organization (tenant) level and for an individual site.

For the detailed steps on how to configure the sharing settings of the SharePoint online environment at the organization (tenant) level from the SharePoint admin center, refer to this Microsoft documentation article. 


The next step is to enable the external sharing settings for a separate catalog site because, if external sharing is enabled only at the tenant level, the invited to a course catalog external users (guests) won't have access to it when following the link from the invitation.

For more information about the SharePoint external sharing, refer to the Microsoft documentation on the external sharing overview.

 

SharePoint_admin_center.png

 

Configure external sharing for an individual SharePoint site colletion (course catalog)

Before configuring the external sharing for an individual site, make sure that the external sharing is set at the organization (tenant) level. If external sharing is enabled only at the tenant level, the invited external users (guests) will still get the invitation to the course catalog but won't have access to it.

For detailed steps on how to configure the external sharing settings for an individual site, refer to the Microsoft documentation article.

 

external_sharing_of_the_site.png

 

Advanced settings for external sharing

If users still encounter authorization problems when trying to reach the SharePoint site, you can try limiting sharing by domain.

For detailed steps on how to limiting sharing by domain, refer to the Microsoft documentation article.

 

NOTE   

If you decide to disable external sharing for individual site later, the existing external users won't be able to access the content of the selected site. If you want to temporarily limit external user access, consider turning off external sharing from the tenant settings instead.

 

For more information about the SharePoint external sharing, refer to the Microsoft documentation on the external sharing overview.

 

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