Set up the integration between Learn365 and OpenSesame

Introduction

OpenSesame is an online education platform that offers over 40,000 curated courses for business professionals in a variety of languages and formats.

You can integrate OpenSesame with Learn365 to import and feature OpenSesame courses in Learn365. This enables you to view and manage OpenSesame courses in Learn365, side by side with other courses in your organization, via the Training Management page.

 

IMPORTANT   

Integration between Learn365 and OpenSesame is available for customers with Learn365 Professional and Select subscriptions. It isn't available for customers with the Standard subscription. If you have a Standard subscription and want to benefit from OpenSesame integration, you can upgrade your subscription here.

 

Integrate Learn365 with OpenSesame

Required role: LMS admin.

1. Go to the Learn365 Admin Center > Global Settings > LMS Configuration > Content365 > select Connect on the OpenSesame tile. The OpenSesame panel opens.

 

Connect to OpenSesame

 

2. Enter the Customer Integration ID and select Connect.

 

Customer integration ID for OpenSesame

 

NOTE   

If your subscription plan doesn't support integration between Learn365 and OpenSesame, the Connect option will be disabled. In this case, at the top of the page, you'll see a yellow banner inviting you to upgrade your subscription plan.

 

By default, imported OpenSesame courses are unpublished, meaning you'll need to manually publish each one. To automatically publish OpenSesame courses once they're imported, toggle the Automatically publish imported courses option On. With this option enabled, imported courses are published as of today's date and the current time, but they won’t have an end date.

 

Connected to OpenSesame

 

Check the connection with OpenSesame

Required role: LMS admin.

To check the connection status with OpenSesame, go to the Learn365 Admin Center > Global Settings > LMS ConfigurationContent365.

The integration connection status is displayed on the OpenSesame tile:

  • Connected - displayed in green text, this means that Learn365 is connected with OpenSesame.
  • Connection error - displayed in red text, this means that an error is preventing Learn365 from connecting with OpenSesame. For information about the error, select Manage. Ensure you have entered the Customer Integration ID correctly.
  • Connecting - displayed in gray text, this means that Learn365 is checking the connection with OpenSesame.

 

OpenSesame connection status

 

Make OpenSesame courses available in Learn365

The OpenSesame admin must choose which courses they want to make available in Learn365. They complete this action via the OpenSesame Admin Portal.

To learn more about how to make OpenSesame courses available in Learn365, see this OpenSesame help center article.

Once the courses are available in Learn365, they can be imported into Learn365.

 

Import OpenSesame courses into Learn365

Required role: catalog admin.

Once the integration between Learn365 and OpenSesame is enabled and courses are available in Learn365, catalog admins can import these courses into Learn365. OpenSesame courses are imported into Learn365 as e-learning courses. Up to 30 OpenSesame courses can be imported at a time.

1. Go to the Learn365 Admin Center > Training Management > Import courses > OpenSesame. The Import OpenSesame courses panel opens.

 

Import OpenSesame courses panel

 

Here, you can see all the OpenSesame courses that the OpenSesame admin has made to Learn365.

2. You can use the Search field to find a specific OpenSesame course. The search runs on the course name (Title) field and publisher (by) fields. Enter part of the course or publisher name then press Enter to see a list of OpenSesame courses that match the given search parameter.

3. You can sort the list of OpenSesame courses on the Import OpenSesame courses panel by Title.

4. Select the name of a course to view more information about it. The course panel that opens displays the following information:

  • Full course description (long description)
  • Course categories
  • Course style: interactive, book summary, audio, or virtual reality
  • Course audio
  • Course text language
  • Any available subtitles.

You can import this course from here or import multiple courses from the Import OpenSesame courses panel.

 

OpenSesame course details

 

5. Select the X icon to close the panel.

6. On the Import OpenSesame courses panel, you can import individual courses by selecting Import next to the required course, or multiple courses by selecting the checkbox next to each one and then selecting Import at the bottom of the panel. As mentioned, you can import up to 30 courses at a time. 

Alternatively, select Cancel to cancel the import.

You can continue to use Learn365 while courses are being imported as a background task.

 

Import multiple OpenSesame courses

 

NOTE   

If you want to import more than 30 courses, repeat step 6 until all the relevant courses are imported.

 

The time it takes to import courses depends partly on the number of courses you import. Notifications are displayed in the notifications feed when course import has started, courses have been imported successfully, course import has failed, or course import has partially succeeded (that is to say, when only some of the course could be imported). Select the bell icon on the Learn365 Admin Center toolbar to check notifications.

 

OpenSesame courses imported successfully

 

Imported courses are displayed on the Training Management page, side by side with other courses and training plans. 

Once imported, OpenSesame courses are synced with Learn365 once a day.

 

NOTE   

Only AICC content packages can be imported from OpenSesame courses.

 

Mapping OpenSesame course properties to Learn365

When OpenSesame courses are imported into Learn365, various OpenSesame course properties are mapped to Learn365 course properties.

 

 OpenSesame field  Learn365 field
 Title


 Name

 Web Address

 Description


 Short Description (without HTML formatting)

 Long Description (with HTML formatting)

 Topic  Categories
 Tags  Tags
 Course ID  ID
 Duration  Duration (standard format)
 Thumbnail URL  Thumbnail image

 

When syncing with OpenSesame, Learn365 checks for any updates to the properties of OpenSesame courses you've already imported. If any updates are available from OpenSesame, the changes are synced.

 

NOTE   

The course refresh process won’t overwrite any customization you’ve already applied to the content of these fields for your imported courses. Only fields that haven’t been edited since course import will be updated.

 

The following actions are also completed when OpenSesame courses are imported:

  • The OpenSesame icon is added to all imported courses on the Training Management page.
  • The OpenSesame icon is added next to any imported AICC content package in the Learn365 Admin Center > Content > Content package storage.
  • The OpenSesame course image is displayed as the thumbnail image for the Learn365 course.
  • Content packages are added to the Content section of the course.

 

NOTE   

Default settings for imported OpenSesame courses:

  • Learners and admins aren't assigned to courses.
  • Imported courses are set as unpublished, but you can change this setting via the Automatically publish imported courses toggle in the Learn365 Admin Center > Global Settings > LMS Configuration > Content365 > select Manage on the OpenSesame tile.
  • Imported content packages are set as required for course completion.
  • Special characters (e.g. " # % & * : < > ? \ / { | } ~ [ ] ` ' ^ and space) aren't supported in the web address of a course so they're replaced with an underscore during the import process. Special characters in the course title are retained.

 

Prepare and publish imported courses

Required role: catalog admin or course admin.

Once you've imported the OpenSesame courses, you can prepare and publish them in Learn365 in the usual way. For more information, see this article.

 

Decommissioned and inactive OpenSesame courses

When Learn365 syncs with OpenSesame, it also checks whether the status of any of the previously imported courses has changed.

In Learn365, the Decommissioned column (the LinkedIn_Learning_training_management_page_information_icon.png icon) is displayed on the Training Management page when at least one course in the list is decommissioned, marked for decommissioning, or inactive. This icon is also displayed next to the course. The Decommissioned column is also displayed on the Content package storage page, for content packages that form part of a decommissioned or inactive course.

The course admin is responsible for choosing whether they want to unpublish or delete decommissioned and inactive courses from Learn365.

The following table shows OpenSesame course statuses and the corresponding status in Learn365. This information is also available when you hover over the icon next to the course in the Decommissioned column on the Training Management page.

 

 Course status in
 OpenSesame
 Course status in
 Learn365
 Description
 Retiring

 This course, imported from the
 OpenSesame library, is about to be
 retired by the provider.

 This course will be retired by
 OpenSesame within the next 90 days.

 Learners can enroll in the course and
 complete it before the course is retired.

 Retired

 This course, imported from the
 OpenSesame library, is retired by
 the provider.

 This course has been retired by
 OpenSesame.

 New users can no longer enroll in this
 course. Learners who are already
 enrolled in the course can complete it.

 Archived  This course, imported from the
 OpenSesame library, is archived by
 the provider.

 This course was archived after one
 year of having the retired status in
 OpenSesame.

 Learners can no longer enroll in or
 play archived courses. On My Training
 Dashboard >
course home page,
 learners will see the “This course is
 archived and cannot be played.

 message, along with the Locked option
 instead of Play.

 Inactive  This course, imported from the
 OpenSesame library, is inactive.

 An OpenSesame admin has removed
 the course from the list of courses
 available to be imported into Learn365.

 New users can no longer enroll in an
 inactive course. The learners who are
 already enrolled will be able to
 complete the course.

 

For more information about OpenSesame course statuses, see this OpenSesame help center article.

 

Disconnect from OpenSesame

Required role: LMS admin.

Disconnecting from the service will prevent courses from being synced between Learn365 and OpenSesame. Additionally:

  • OpenSesame courses can no longer be imported into Learn365.
  • The Import OpenSesame courses option on the Training Management page is no longer available.
  • When you disconnect, you see a confirmation message. When you confirm, the connection between Learn365 and OpenSesame as a provider is removed.

1. Go to the Learn365 Admin Center > Global Settings > LMS Configuration > Connect365 > select Manage on the OpenSesame tile.

2. On the OpenSesame panel that opens, select Disconnect.

3. Confirm the action by selecting OK or select Cancel.

 

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