Introduction
OpenSesame is an online education platform that offers over 40,000 curated courses for business professionals in a variety of languages and formats.
You can integrate OpenSesame with Learn365 to import and feature OpenSesame courses in Learn365. This enables you to view and manage OpenSesame courses in Learn365, side by side with other courses in your organization, via the Training Management page.
IMPORTANT
Integration between Learn365 and OpenSesame is available for customers with Learn365 Professional and Select subscriptions. It isn't available for customers with the Standard subscription. If you have a Standard subscription and want to benefit from OpenSesame integration, you can upgrade your subscription here.
Integrate Learn365 with OpenSesame
Required role: LMS admin.
1. Go to the Learn365 Admin Center > Global Settings > LMS Configuration > Content365 > select Connect on the OpenSesame tile. The OpenSesame panel opens.
2. Enter the Customer Integration ID and select Connect.
NOTE
If your subscription plan doesn't support integration between Learn365 and OpenSesame, the Connect option will be disabled. In this case, at the top of the page, you'll see a yellow banner inviting you to upgrade your subscription plan.
By default, imported OpenSesame courses are unpublished, meaning you'll need to manually publish each one. To automatically publish OpenSesame courses once they're imported, toggle the Automatically publish imported courses option On. With this option enabled, imported courses are published as of today's date and the current time, but they won’t have an end date.
Check the connection with OpenSesame
Required role: LMS admin.
To check the connection status with OpenSesame, go to the Learn365 Admin Center > Global Settings > LMS Configuration > Content365.
The integration connection status is displayed on the OpenSesame tile:
- Connected - displayed in green text, this means that Learn365 is connected with OpenSesame.
- Connection error - displayed in red text, this means that an error is preventing Learn365 from connecting with OpenSesame. For information about the error, select Manage. Ensure you have entered the Customer Integration ID correctly.
- Connecting - displayed in gray text, this means that Learn365 is checking the connection with OpenSesame.
Make OpenSesame courses available in Learn365
The OpenSesame admin must choose which courses they want to make available in Learn365. They complete this action via the OpenSesame Admin Portal.
To learn more about how to make OpenSesame courses available in Learn365, see this OpenSesame help center article.
Once the courses are available in Learn365, they can be imported into Learn365.
Import OpenSesame courses into Learn365
Required role: catalog admin.
Once the integration between Learn365 and OpenSesame is enabled and courses are available in Learn365, catalog admins can import these courses into Learn365. OpenSesame courses are imported into Learn365 as e-learning courses. Up to 30 OpenSesame courses can be imported at a time.
1. Go to the Learn365 Admin Center > Training Management > Import courses > OpenSesame. The Import OpenSesame courses panel opens.
Here, you can see all the OpenSesame courses that the OpenSesame admin has made to Learn365.
2. You can use the Search field to find a specific OpenSesame course. The search runs on the course name (Title) field and publisher (by) fields. Enter part of the course or publisher name then press Enter to see a list of OpenSesame courses that match the given search parameter.
3. You can sort the list of OpenSesame courses on the Import OpenSesame courses panel by Title.
4. Select the name of a course to view more information about it. The course panel that opens displays the following information:
- Full course description (long description)
- Course categories
- Course style: interactive, book summary, audio, or virtual reality
- Course audio
- Course text language
- Any available subtitles.
You can import this course from here or import multiple courses from the Import OpenSesame courses panel.
5. Select the X icon to close the panel.
6. On the Import OpenSesame courses panel, you can import individual courses by selecting Import next to the required course, or multiple courses by selecting the checkbox next to each one and then selecting Import at the bottom of the panel. As mentioned, you can import up to 30 courses at a time.
Alternatively, select Cancel to cancel the import.
You can continue to use Learn365 while courses are being imported as a background task.
NOTE
If you want to import more than 30 courses, repeat step 6 until all the relevant courses are imported.
The time it takes to import courses depends partly on the number of courses you import. Notifications are displayed in the notifications feed when course import has started, courses have been imported successfully, course import has failed, or course import has partially succeeded (that is to say, when only some of the course could be imported). Select the bell icon on the Learn365 Admin Center toolbar to check notifications.
Imported courses are displayed on the Training Management page, side by side with other courses and training plans.
Once imported, OpenSesame courses are synced with Learn365 once a day.
NOTE
Only AICC content packages can be imported from OpenSesame courses.
Mapping OpenSesame course properties to Learn365
When OpenSesame courses are imported into Learn365, various OpenSesame course properties are mapped to Learn365 course properties.
OpenSesame field | Learn365 field |
Title |
Web Address |
Description |
Long Description (with HTML formatting) |
Topic | Categories |
Tags | Tags |
Course ID | ID |
Duration | Duration (standard format) |
Thumbnail URL | Thumbnail image |
When syncing with OpenSesame, Learn365 checks for any updates to the properties of OpenSesame courses you've already imported. If any updates are available from OpenSesame, the changes are synced.
NOTE
The course refresh process won’t overwrite any customization you’ve already applied to the content of these fields for your imported courses. Only fields that haven’t been edited since course import will be updated.
The following actions are also completed when OpenSesame courses are imported:
- The OpenSesame icon is added to all imported courses on the Training Management page.
- The OpenSesame icon is added next to any imported AICC content package in the Learn365 Admin Center > Content > Content package storage.
- The OpenSesame course image is displayed as the thumbnail image for the Learn365 course.
- Content packages are added to the Content section of the course.
NOTE
Default settings for imported OpenSesame courses:
- Learners and admins aren't assigned to courses.
- Imported courses are set as unpublished, but you can change this setting via the Automatically publish imported courses toggle in the Learn365 Admin Center > Global Settings > LMS Configuration > Content365 > select Manage on the OpenSesame tile.
- Imported content packages are set as required for course completion.
- Special characters (e.g. " # % & * : < > ? \ / { | } ~ [ ] ` ' ^ and space) aren't supported in the web address of a course so they're replaced with an underscore during the import process. Special characters in the course title are retained.
Prepare and publish imported courses
Required role: catalog admin or course admin.
Once you've imported the OpenSesame courses, you can prepare and publish them in Learn365 in the usual way. For more information, see this article.
Decommissioned and inactive OpenSesame courses
When Learn365 syncs with OpenSesame, it also checks whether the status of any of the previously imported courses has changed.
In Learn365, the Decommissioned column (the icon) is displayed on the Training Management page when at least one course in the list is decommissioned, marked for decommissioning, or inactive. This icon is also displayed next to the course. The Decommissioned column is also displayed on the Content package storage page, for content packages that form part of a decommissioned or inactive course.
The course admin is responsible for choosing whether they want to unpublish or delete decommissioned and inactive courses from Learn365.
The following table shows OpenSesame course statuses and the corresponding status in Learn365. This information is also available when you hover over the icon next to the course in the Decommissioned column on the Training Management page.
Course status in OpenSesame |
Course status in Learn365 |
Description |
Retiring |
This course, imported from the |
This course will be retired by Learners can enroll in the course and |
Retired |
This course, imported from the |
This course has been retired by New users can no longer enroll in this |
Archived | This course, imported from the OpenSesame library, is archived by the provider. |
This course was archived after one Learners can no longer enroll in or |
Inactive | This course, imported from the OpenSesame library, is inactive. |
An OpenSesame admin has removed New users can no longer enroll in an |
For more information about OpenSesame course statuses, see this OpenSesame help center article.
Disconnect from OpenSesame
Required role: LMS admin.
Disconnecting from the service will prevent courses from being synced between Learn365 and OpenSesame. Additionally:
- OpenSesame courses can no longer be imported into Learn365.
- The Import OpenSesame courses option on the Training Management page is no longer available.
- When you disconnect, you see a confirmation message. When you confirm, the connection between Learn365 and OpenSesame as a provider is removed.
1. Go to the Learn365 Admin Center > Global Settings > LMS Configuration > Connect365 > select Manage on the OpenSesame tile.
2. On the OpenSesame panel that opens, select Disconnect.
3. Confirm the action by selecting OK or select Cancel.
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