Content365 Authoring: sync course changes to your Learn365 course

Introduction

After the catalog admin creates a Content365 Authoring course, course and catalog admins can continue to edit it as required. Any changes you make after initial course creation are saved automatically, but only in Content365 Authoring. Changes are applied to the course in Learn365 only when you choose to update the associated content package.

Sync Content365 Authoring course changes to your Learn365 course

Required role: catalog admin or course admin.

To update your Learn365 course with changes you've made to your Content365 Authoring course, follow these steps.

1. Go to the Learn365 Admin Center > Training Management > select the relevant course > Edit with Content365 Authoring. The Edit with Content365 Authoring panel opens.

2. Edit your course, as required. Your changes are saved automatically in Content365 Authoring.

3. Choose what you want to do with your changes in Content365 Authoring.

• To close your Content365 Authoring course without updating your Learn365 course with the changes, select the X icon at the top of the panel or the back icon (the left-facing arrow). You can return to the Content365 Authoring course, make further changes, and sync them to the Learn365 course another time.

• To apply the changes to your Learn365 course, select Update content package at the bottom of the panel.

  Notifications are displayed in the notifications feed when the content package is being updated and when the update is complete. Select the bell icon on the Learn365 Admin Center toolbar to check notifications.

  The updated content package, which contains all your changes, is saved in Content > Content package storage and replaces the existing content package in the Content section of the course configuration panel.

  You can manage the content package in the usual way and share it across Learn365 via Edit content package. Here, the content package Version in Edit content package increments by one. While you can download a Content365 Authoring content package, you can use and edit it only in Learn365. For more information about managing content packages, see this article.

  If the course is published, learners see the updated content when they take the course.

• To discard any changes you've made to the Content365 Authoring course but not yet synced to your Learn365 course, select Discard at the bottom of the panel. This action restores your Content365 Authoring course to align with the latest synced course in Learn365. This action can't be undone.

Content365 Authoring data handling, AI usage, and compliance

For information about data storage, subcontractors, data flows, and AI usage in Content365 Authoring, see this article on the Trust Center.