Navigation between available course catalogs

Introduction

When there are several course catalogs on a tenant, users will need to switch between different catalogs they have access to.

This guide provides an overview of how to navigate between available catalogs.

 

NOTE   

Only users with LMS admin, Microsoft 365 global admin, or SharePoint admin role can see the full list of course catalogs of the tenant from the Learn365 Admin Center > Global Settings > Course catalog management.

Find more information about LMS365 (Learn365) roles and permissions in this article.

 

Navigate between catalogs in the Learn365 Admin Center opened in a browser

Admins and instructors

Instructors, course admins, and catalog admins who have access to the Learn365 Admin Center can use the catalog selector on the Training Management and Users pages. The catalog selector enables them to switch between available catalogs for which they have the instructor, course admin, or catalog admin role. 

From the catalog selector drop-down list, they select the relevant catalog. Thus, the Learn365 Admin Center will display information related to the selected catalog. In the catalog selector, they can see listed only these catalogs they have permissions to.

Catalog admins with additional LMS admin, Microsoft 365 global admin, or SharePoint admin role assigned to them can see the All catalogs option in the catalog selector which brings them to the Course catalog management page of the Global Settings area.

The catalog selector uses cache memory so it might show catalogs that user no longer has permission to view. If user doesn't have the necessary permissions to view a catalog, they'll be denied access to it. To resolve this issue, they need to clear the cache and refresh the page.

 

Navigate_between_catalogs_on_the_Training_management_page

 

Catalog admin with additional roles assigned to them

Catalog admins with additional LMS admin, Microsoft 365 global admin, or SharePoint admin role can view the list of all available catalogs on the tenant from the Learn365 Admin Center > Global Settings > Course catalog management.

On the opened Course catalog management page, they select the relevant catalog to view and manage.

To find the relevant catalog, they can also use the Search field, a filter next to the Title or Catalog URL columns.

 

Course_catalog_management_page

 

Line managers

For line managers to change the catalog on the Line Manager Dashboard, they need to select the relevant catalog in the catalog selector drop-down list on the main taskbar of the Line Manager Dashboard.

If the line manager has access to several course catalogs or all catalogs of the tenant, these catalogs will be listed in the catalog drop-down list and available for selection. The All catalogs option is available in the drop-down list and enables the line manager to see the summary of the subordinates' learning progress across all catalogs the line manager has access to.

 

switch_between_catalogs_in_Line_manager_dashboard

 

Navigate between catalogs in the Learn365 mobile app

To navigate between catalogs in the Learn365 mobile app, from the Catalog tab, select the dropdown menu at the top of the screen to see a list of available catalogs and select the catalog you would like to view.

 

Switch_between_catalogs_in-the_LMS365_mobile_app.png

 

Navigate between catalogs in the LMS365 app in Microsoft Teams

It's possible to navigate between catalogs in Microsoft Teams via the Catalog, Manage, and Dashboard (the Line Manager Dashboard page) tabs. Access to these tabs depends on the roles and permissions the user has.

  • To change the catalog on the Catalog tab, select Change and choose the catalog you would like to navigate to.

Catalog_tab_in_Teams

 

  • When you navigate to the Manage tab, the current catalog will be listed in the catalog selector. To change the catalog, select the cross icon of the current catalog and, from the drop-down list, select the relevant catalog and proceed with Select.

Navigate_between_catalogs_in_the_Manage_tab_in_Teams

 

  • From within the Manage tab, on the Training Management section of the Learn365 Admin Center, switch between the catalogs. To do this, from the catalog selector drop-down list, select the catalog you want to manage.
    Catalog admins with an LMS admin roles assigned to them can see the All catalogs option in the catalog selector which brings them to the Course catalog management page of the Global Settings area.

 

Navigate_between_catalogs_in_the_Manage_tab_in_Teams_part_2

 

  • From the Dashboard tab, line managers will navigate to the Line Manager Dashboard page. 

For line manager to change the catalog on the Line Manager Dashboard, they need to select the relevant catalog in the catalog selector drop-down list of the Line Manager Dashboard.

If the line manager has access to several course catalogs or all catalogs of the tenant, these catalogs will be listed in the catalog drop-down list and available for selection. The All catalogs option is available in the drop-down list and enables the line manager to see the summary of the subordinates' learning progress across all catalogs the line manager has access to.

 

Navigate_between_catalogs_in_the_Line_Manager_Dashboard_in_Teams

 

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