LMS configuration: manage course catalog settings

Introduction

Catalog admins can configure a range of catalog settings via the LMS Configuration section in Catalog settings. The article describes these configurations.

 

Where to start

Required role: catalog admin.

In the Learn365 Admin Center, go to Catalog settings > LMS Configuration. The LMS Configuration panel opens, from where you can configure the catalog settings:

 

Course Rating

The Course Rating setting enables you to configure the rating feature for courses and training plans in the catalog.

When Show Rating is toggled Off, learners won't be able to give a rating for courses and training plans. In this case, the option to sort by Highest Ranked Courses won't be available from the catalog's training overview and the Manage Rating option will be hidden from the Course Management and Training Plan Management panels.

When Show Rating is toggled On, learners can give a rating for courses and training plans using a star rating system.

1. In the Learn365 Admin Center, go to Catalog settings > LMS Configuration. The LMS Configuration panel opens.

2. Select Course Rating. The Course Rating panel opens.

3. Toggle the Show Rating option On or Off.

4. Save the changes or select Cancel to close the panel.

 

Course_rating

 

Number of sessions displayed

You can define the number of sessions and session groups for instructor-led courses that will be displayed on the course home page and the session display of the course card when the course is previewed in the catalog.

1. From the LMS Configuration panel, select Number of sessions displayed. The Number of sessions displayed panel opens.

2. Enter the Default number of sessions to display. The default value is 1.

If the number of sessions and session groups in a course exceeds this value, users can see more if they select Show more sessions in the Sessions section of the course home page.

3. Save the changes or select Cancel to close the panel.

 

Default number of sessions to display option

 

EXAMPLE

There are four planned sessions and two session groups for the course, and you've configured Default number of sessions to display to show two. Depending on the start dates of the sessions and session groups, two of them are visible to users on the course home page. The remaining sessions and session groups can be shown by selecting Show more sessions in the Sessions section of the course home page.

 

Sessions_section_on_CHP

 

Enrollment Flows

The Enrollment Flows settings enable you to choose which enrollment flows are available for courses and training plans in the catalog. By default, all enrollment flows except for External Approval (Webhook) are enabled.

1. From the LMS Configuration panel, select Enrollment Flows. The Enrollment Flows panel opens.

2. Toggle the relevant enrollment flows On or Off.

  • Automatic Approval. Enrollment is done automatically when a user enrolls a course or training plan.
  • Line Manager Approval. A user's enrollment request will need to be approved or rejected by their line manager (users are assigned a line manager in Microsoft Entra ID (Azure AD)).
  • Administrator Approval. A user's enrollment request will need to be approved or rejected by a course or catalog admin.
  • External Approval (Webhook). You can create a custom approval flow, e.g. through Microsoft Power Automate, using the ‘EnrollmentApprovalRequest’ webhook event. For more information, see this article.

3. Save the changes or select Cancel to close the panel.

 

Enrollment_flow

 

Regional Settings

Under Regional Settings, you can configure the time zone, locale, and the first day of the week for current catalog. By default, courses and training plans inherit their regional settings from the catalog.

1. From the LMS Configuration panel, select Regional Settings. The Regional Settings panel opens.

2. Select the relevant values for Time Zone, Locale, and First Day of the Week fields.

  • Time Zone. Determines the time zone used in the catalog for course notifications and reports.

  • Locale. Determines the format of numbers, dates, and time, and the language used in the catalog for notifications and reports. The selected locale determines the default value for the First Day of the Week.

  • First Day of the Week. Sets the first day of the week for all training created in the current catalog. The First Day of the Week is used by:

The Regional Settings you configure here will become the default settings for all courses and training plans in the current catalog. However, these values can be customized for each course or training plan in the Settings section > Regional Settings of the training configuration panel.

3. Save the changes or select Cancel to close the panel.

 

Regional_settings_of_a_catalog

 

Training Banner Image

The Training Banner Image option enables you to upload a library of banner images at catalog level, and select one of these to be the default banner image for courses and training plans in the current catalog.

 

To add images to the selection:

1. From the LMS Configuration panel, select Training Banner Image. The Training Banner Image panel opens. All banner images that have been uploaded for the current catalog are displayed.

2. Select Upload to upload new images from your device.

We recommend using images in PDF, SVG, PNG, or JPEG format, with a width of 1236 pixels.

The dimensions for banner images on course and training plan home pages are 1204 x 228, which is the equivalent to an aspect ratio of 5.28:1. Pages are responsive across devices (being scaled differently depending on layouts, devices, and screen sizes used) so the dimensions of the banner image will also change. For more information about the principles relating to responsiveness that LMS365 (Learn365) follows, see this Microsoft article.

Uploaded images become part of the banner image library that's shared across the catalog. Catalog and course admins can use these images as banner images for courses and training plans.

Images that are uploaded via the Banner image setting on the Basic details section of the training configuration panel also become part of the banner image library.

3. Save the changes or select Cancel to close the panel.

 

To change the default banner image:

1. From the LMS Configuration panel, select Training Banner Image. The Training Banner Image panel opens. All banner images that have been uploaded for the current catalog are displayed.

The currently applied image is marked with a blue checkmark in the bottom part of the panel. It's also displayed at the top of the panel to show that it's the default banner image for all new training in this course catalog.

2. Select the image you want to use as the default banner image.

The selected image is highlighted with a blue frame.

3. Save the changes or select Cancel to close the panel.

 

Training_banner_image

 

If you don't want a default banner image, you can deselect the default banner image (the image with the blue checkmark) and select Save. In this case, new courses and training plans won't have a banner image unless it's later added by the admin.

To delete a banner image from the library, select the relevant image and select Delete. This action can't be undone. Banner images that are currently in use by a course or training plan can't be deleted. If you try to delete a banner image that's currently in use, you'll see the 'You can't delete this image. It is in use' message.

 

xAPI Configuration

The xAPI Configuration option enables LMS365 (Learn365) to send statements to an external Learning Record Store (LRS) through xAPI signals when learners start and complete any training in the current catalog, except for imported external training. For more information about the Experience API and when to use it for integrations, see this article.

By default, the xAPI Configuration option is toggled Off.

 

xAPI_Configuration

 

To allow the tracking of learners’ activities by a third party Learning Record Store (LRS) via xAPI:

1. From the LMS Configuration panel, select xAPI Configuration. The xAPI Configuration panel opens.

2. Toggle the Send xAPI signals to external LRS option On. Complete the additional fields that are displayed:

  • LRS Endpoint. Enter the full URL of the LRS endpoint. You can get this from the LRS to which you want to send learners' statements.
  • Username. Enter the same username you use in your LRS or access key for authentication into LRS.
  • Password. Enter the same password you use in your LRS or secret key for authentication into LRS.

 

Enable_xAPI_configuration

3. Select Save to complete the configuration. A test connection is executed using the credentials provided. Alternatively, select Cancel to cancel the action and close the xAPI Configuration panel.

If you want to prevent activities being tracked, toggle the Send xAPI signals to external LRS option Off. Any information that was previously saved will be preserved.

 

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