Quizzes: edit and manage

Introduction

The Learn365 quiz functionality enables you to create and deploy a variety of quizzes as an intermediate or final test. Adding quizzes to courses and training plans enables you to track the progress of learners and test their knowledge.

This article describes how to edit and delete quizzes at catalog level, how to manage quizzes from within a course, how to track learners' quiz progress, and how to view question statistics.

 

Edit quizzes at catalog level

Required role: catalog admin or course admin.

Catalog admin can view and edit all quizzes in the catalog, regardless of the quiz sharing option settings.

Course admin can view and edit quizzes:

• That are set as shared to the catalog.
• Created by them, regardless of the sharing option set in the quiz.
• That are set as shared to courses for which this user is an admin.

 

To view all quizzes of a catalog, as well as find and manage the relevant one, navigate to the Learn365 Admin Center > Content > Quizzes.

Catalog and course admins have access to the Quizzes page, which provides a list of all quizzes created in all catalogs of the tenant with the information arranged in the following columns:

• Title. The name of the quiz helps admins find and identify individual quizzes.
• Description. The description of a quiz provides additional information and notes about a quiz to other admins. 
• Published. The current publishing status of the quiz.
• Created by. The user who created the quiz.
• Created on. The date and time the quiz was created.

Select a column title to sort the information. 

 

 

To edit a quiz at catalog level, follow these steps:

1. In the Learn365 Admin Center, go to Content > Quizzes > select a quiz > from the Actions panel, select Edit quiz. 

2. On the opened quiz configuration panel, make the relevant changes to the structure of the quiz. From here, you can also add, delete, or edit individual questions.

It's also possible to add more questions with AI assistance. For more information, see this article.

 

 

 

 

To edit questions from a question pool directly from a quiz:

• If the Specific selection method was used to add questions to the quiz, you can edit and delete the questions from the quiz editor. Any changes applied to questions via the quiz editor won't affect the question pool.
• If the Random selection method was used to add questions to the quiz, the questions in the quiz editor are grouped together under the question pool title. In brackets after the title, you can find the number of questions from this question pool that are used in the quiz. Selecting the Edit icon opens the Question selection panel. Selecting the Delete icon deletes the group of questions. Any changes made here won't affect the question pool.

For more information about how to add questions from a question pool, see this article.

 

 

If this quiz is used in one or more courses, the Used in courses tab is displayed at the top of the panel. The number of courses that employ this quiz is displayed in brackets in the tab heading. Select this tab to see which courses employ this quiz.

Selecting the relevant course will redirect you to the course home page. Selecting a name in the Contacts column enables you to send an email to them.

 

3. Select Save. The previous settings of the quiz can't be restored. Alternatively, from the Save drop-down menu, select Save and close and you'll be redirected to the Quizzes page, where all quizzes in the current course catalog are displayed.

If you Cancel the changes, you'll be warned that changes you've made will be lost. Select OK to proceed or Cancel. If a required field is empty, you'll see the notification "The field is required." near the relevant field and the quiz won't be saved. Complete the required fields to save the quiz.

After editing a quiz, data on learners' progress is retained. The changes will be applied only to new and incomplete attempts. Learners can continue an attempt or start a new one.

 

Delete quizzes at catalog level

Required role: catalog admin or course admin.

Catalog admins can delete all quizzes in the course catalog.

Course admins can delete quizzes:

• That are set as shared to the course catalog.
• Created by them, regardless of the sharing option set in the quiz.
• That are set as shared to courses for which this user is an admin.

 

To delete a quiz at catalog level:

1. In the Learn365 Admin Center, go to Content > Quizzes > Select a quiz.

2. From the opened Actions panel, select Delete quiz.

3. Confirm deletion in one of the ways:

• If the quiz isn't used in any course, confirm that you want to delete the quiz by selecting Delete in the Delete confirmation message. To cancel the action, select Cancel.
• If the quiz is used in courses, the Delete confirmation message lists the courses this quiz is used in. The list can be sorted by the Name column. Selecting the eye icon will redirect you to the course home page. To proceed with quiz deletion, select Delete. This action can't be undone. To cancel the action, select Cancel.

As a result, the quiz will be deleted from the course catalog and from the courses it was used in.

 

 

Manage and edit quizzes in courses

Required role: catalog admin or course admin.

 

To manage a quiz used in the course, follow these steps:

1. In the Learn365 Admin Center > Training Management > Select a course > Course Management > Manage Course Content.

2. From the course Content section, select the relevant quiz to open its Actions panel.

3. From the opened Actions panel, select the relevant option:

• View learners' details
• Question statistics
• Edit quiz
• Hide quiz/Make quiz visible
• Remove quiz from course

 

Add quizzes to courses

To add a quiz to a course:

1. In the Learn365 Admin Center > Training Management > Select a course > Course Management > Manage Course Content.

2. From the course Content section of the course configuration panel, select + Add Learning Item > Quiz.

3. On the opened Quiz panel, from the list of the existing quizzes in the course catalog, select the quizzes you want to include in the course. 

To create a quiz and include it in the course, select + Create quiz. After creating a quiz from here, the quiz will be automatically added to the course.

 

 

4. Select Save to add the selected quizzes to the course.

 

View learners' details

The View learners' details action enables you to view progress on the selected quiz for all course learners. From here, the number of attempts made by each learner, details of each attempt, and report download are also available. To view this information for users who aren't enrolled in the course, you'll need to re-enroll them in the course.

For information on how to view learners' details, progress, and quiz attempts, see this article.

 

View question statistics

Required role: catalog admin or course admin.

You can view statistics for each question in a quiz, together with learners' progress on them. The Question statistics page displays information about learners who are currently enrolled in the selected course. To view statistics for users who aren't currently enrolled in the course, the admin must enroll them in the course again.

For information on how to view question statistics, see this article.

 

Edit quiz

The Edit quiz action enables you to add, edit, and delete questions for the selected quiz. On the quiz panel, you can also make changes to the structure of the quiz. You can also add quiz questions with AI assistance. For more information, see this article.

 

 

To edit questions from a question pool directly from a quiz:

• If the Specific selection method was used to add questions to the quiz from the question pool, you can edit and delete the questions from the quiz editor. Any changes applied to questions via the quiz editor won't affect the question pool.

• If the Random selection method was used to add questions to the quiz, the questions in the quiz editor are grouped together under the question pool title. In brackets after the title, you can find the number of questions from this question pool that are used in the quiz. Selecting the Edit icon opens the Question selection panel and selecting the Delete icon deletes the group of questions. Any changes made here won't affect the question pool.

For more information about how to add questions from a question pool, see this article.

 

 

If this quiz is used in one or more courses, the Used in courses tab is displayed at the top of the panel. The number of courses that employ this quiz is displayed in brackets in the tab heading. Select this tab to see which courses employ this quiz.

Selecting the relevant course will redirect you to the course home page. Selecting a name in the Contacts column enables you to send an email to them if the contact name is a clickable link of blue color.

 

To save the canges, select Save. Alternatively, from the Save drop-down list, select Save and close and you'll be redirected to the Content section of the course.

 

 

Hide quiz/Make quiz visible

The Hide quiz/Make quiz visible action enables you to change visibility status of the quiz. Hiding a quiz removes the quiz from the course home page and in the Learn365 player where the learner takes the course. However, the quiz is still included in the course content and learners' progress on the quiz won't be affected.

 

To hide or make a quiz visible:

1. In the Learn365 Admin Center, go to Training Management > Select a course > Course Management > Manage Course Content.

2. From the course Content section, select the relevant quiz to open its Actions panel.

3. From the Actions panel, select Hide quiz/Make quiz visible (the available action depends on the current visibility status of the quiz).

The eye icon in the column of the Content section shows that the learning item is hidden.

 

 

Remove quiz from course

The Remove quiz from course action enables you to remove the selected quiz from a course.

Confirm that you want to remove the quiz from the course. Select Remove to confirm or Cancel to cancel the action.

 

 

Quiz language settings

Learn365 enables you to customize language files, change the wording of specific translations, or change the language of all text.

By default, the quiz language is English (United States) but this can be customized. The custom translation will be applied to the whole tenant.

Detailed information is provided in this article.