The calendar view of course sessions in a course catalog

Introduction

The LMS365 (Learn365) calendar view of the course catalog provides users with an overview of available sessions for instructor-led training in the course catalog. The calendar view might be helpful when users want to check the dates of active and past sessions of a certain course or if a session belongs to a session group in a course.

In this article, we go through the calendar view of the course catalog, how to enable it, how the filters work, and how to share the calendar view of a course catalog with an organization's shared Outlook calendar.

 

Enable the calendar view

Required role: catalog admin

To ensure your users can select the Calendar View option from the course catalog page, enable the Selector Switch toggle to On in web part settings. For information about how to manage web part settings, see this article.

 

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Share a calendar view in a shared Outlook calendar 

Required role: catalog admin

LMS365 (Learn365) allows the automatic sharing of scheduled course sessions with an organization's shared Outlook calendar. In this way, course sessions in a course catalog can be viewed from this shared calendar directly in Outlook. By opening this shared calendar alongside their own, users can find sessions that take place at a convenient time, according to their schedule.

For more information about how to set up the calendar view sharing in the Learn365 Admin Center, see this article.

 

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Overview of the calendar view 

With the calendar view, users get an overview of all instructor-led training in the current course catalog that has active and past sessions.

The calendar view of the course catalog page reflects the region saved in the browser settings. This means the calendar view is synced with the user's browser settings to make the date format, language of the days of the week, and more reflect the location, time zone, and local language in your calendar.

To make the relationship between sessions in a course easy to identify in the calendar, sessions of the same course will be displayed in the same color.

 

NOTE   

The calendar view doesn't include:

  • Instructor-led training without sessions
  • E-learning courses
  • Training plans

 

To switch to the calendar view of the catalog, on the course catalog page, select the Calendar View icon, which is next to the Card view and the List view.

By default, the user will see all sessions (active and past) in the current week. The user can change to the month, day, and work week view selecting the relevant icons. Selecting today will show today's date.

If users navigate in course catalog pages and return to the calendar view, the latest view will be kept.

Selecting an active session from the calendar opens the course details panel on the Sessions tab, which gives an overview of all available standalone active sessions for this course and session groups that contain both active and past sessions. The panel doesn't include session groups that contain only past sessions or past standalone sessions.

Selecting the Overview or Content tab will give details about the course that the session is part of. To enroll in this session or the session group, the user should select View to navigate to the course home page.

 

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Selecting a past session shows only upcoming active standalone sessions for the course on the course details panel and session groups that contain both active and past sessions. If the selected past session is part of a session group that contains active sessions, users can track this session within the group on the opened panel. The panel doesn't include session groups that contain only past sessions or past standalone sessions.

If there are no more active standalone sessions or session groups with active sessions for this course, the user is informed. In such a case, the user may contact the course admin or go to the course home page by selecting View.

 

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Users may apply filters on the left-hand side of the catalog page to find relevant instructor-led training and available sessions. More information about filtering is available in the following section.

 

Filter the calendar view 

Filters that are set on the calendar view of the catalog are applied only to instructor-led training with active and past standalone sessions or sessions in a group. By applying filters, only sessions of the courses that match the set filters will be displayed.

You can apply as many filters as you like to the calendar view.

For more information about the Training Type, Course Session Dates, and Course Session Instructors filters, and how they are applied to the Calendar View of the course catalog, see the following sections.

 

Training Type

The Training Type filter doesn't affect the default calendar view. For information about this filter, see this article.

To find instructor-led training without sessions, relevant e-learning courses, or training plans, users should change to the List or Card view of the course catalog.

 

Course Session Dates

The Course Session Dates filter returns active and past course sessions within date filters applied, if a course contains at least one active session within the set period. If a course contains only past sessions within the set date range, sessions won't be displayed in the calendar after filtering.

To view past sessions of all courses in a course catalog, users should avoid applying the Course Session Dates filter and instead, navigate around the calendar using the left and right navigation arrows, or select the month, week, or day.

 

Course Session Instructors

The Course Session Instructors filter lists all the session instructors of past and active course sessions for all instructor-led training in the catalog. By default, the number in brackets means the number of courses (not sessions) for which this user is an instructor of one or more sessions. 

If there are more than five instructors, the list will have the Show more icon, which is used to show all the session instructors in the catalog.

Selecting a checkbox of a session instructor in the calendar view will display sessions for all the courses for which the selected user is an instructor of one or more sessions. The selected instructor might be an instructor for a past or active session of a course, but not the session the user sees after filtering in the current view.

To check which session of the course the selected instructor is leading, the user should navigate to the course home page. To do this, they should select the session in the calendar view and then View from the opened Sessions tab of the course details panel. This will bring them to the course home page for the detailed view of the sessions.

 

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Session locations

The Session locations filter lists all the session locations of past and active course sessions for all instructor-led training in the catalog. By default, the number in brackets indicates the number of courses for which this location is specified in one or more of its sessions.

If there are more than five session locations used in the catalog, the list will have the Show more icon, which is used to show all the locations.

When users filter past or active sessions according to the session locations, the filtered results on the calendar view will show the exact sessions with the location set in the filter, either standalone or within a session group.

Selecting an active session from the filtered calendar opens the course details panel on the Sessions tab, which gives an overview of all available standalone active sessions and session groups that contain both active and past sessions of the course, regardless of the filter set. Here, users can also check the other sessions of this course that have the same location. The Sessions tab doesn't include session groups that contain only past sessions or past standalone sessions.

Selecting a past session from the filtered calendar opens the course details panel on the Sessions tab, and shows only upcoming active standalone sessions and session groups that contain both active and past sessions. If the selected past session is a part of a session group that contains active sessions, users can track this session within the group on the opened tab. Otherwise, the selected session isn't reflected on the tab. The Sessions tab doesn't include session groups that contain only past sessions or past standalone sessions.

 

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