Introduction
Learn365 notification templates can be customized using the variables that are available for the template in question.
In this article, we provide a list of all the available variables, together with an example of what they'll look like in a notification.
Variables are presented in alphabetical order and examples of their usage in default or custom notification templates are provided.
Variables starting with 'A'
{ACCEPT INVITATION HYPERLINK}
What is displayed: The following text: Accept Invitation.
Description: A hyperlink to accept an invitation to a catalog and navigate to the catalog page.
{APPROVE LINK}
What is displayed: The following text: Approve.
Description: A hyperlink to approve a request.
{APPROVER EMAIL}
What is displayed: Approver's email address.
Description: Email address of the approver who managed the request.
{APPROVER NAME}
What is displayed: Approver's name.
Description: Name of the approver who managed the request.
{ASSESSMENT CHANGED DATE:d}
What is displayed: Date of the assessment approval.
Description: Date the assessment was approved by a supervisor.
{ASSESSMENT CHANGED DATE:t}
What is displayed: Time of the assessment approval.
Description: Time the assessment was approved by a supervisor.
{ASSESSMENT NAME}
What is displayed: Title of the assessment.
Description: Information recorded in the Name field of an assessment.
{ASSESSMENT STATUS}
What is displayed: The following text: Passed.
Description: This notification is sent when a supervisor has approved the assessment, therefore changing its status to completed.
Variables starting with 'С'
{CATALOG TITLE HYPERLINK}
What is displayed: Title of the catalog.
Description: A hyperlink that redirects to the course catalog page.
{CATALOG TITLE}
What is displayed: Title of the catalog.
Description: Information recorded in the Course Catalog Title field of the catalog settings.
{CERT EXPIRY DATE}
What is displayed: Date and time.
Description: Expiry date and time of a certificate. This information is recorded in the training settings.
{CERTIFICATE LINK}
What is displayed: The following text: Download Certificate.
Description: A hyperlink to a downloadable version of a certificate.
{CEUS}
What is displayed: An integer.
Description: Number of CEUs recorded in the training settings.
{COURSE ADMIN}
What is displayed: Names of course admins.
Description: List of users who are assigned as admins of the course.
{COURSE CAT}
What is displayed: Course categories.
Description: List of course categories recorded in the Category field in the course settings.
{COURSE DESC LONG}
What is displayed: Text, links, images, etc.
Description: Information recorded in the Long Description field in the course settings.
{COURSE DESC SHORT}
What is displayed: Course description.
Description: Information recorded in the Short Description field in the course settings.
{COURSE DUE DATE}
What is displayed: Date and time.
Description: Due date and time recorded in the course settings.
{COURSE DURATION}
What is displayed: Time.
Description: The duration specified for the course.
{COURSE DURATION STANDARD FORMAT}
What is displayed: Time.
Description: The exact duration of the course, displayed as xx days xx hours xx minutes.
{COURSE END DATE}
What is displayed: Date and time.
Description: End date and time recorded in the course publishing settings.
{COURSE ENROLLMENT TYPE}
What is displayed: One of the following: Attendance in single group or standalone session, Attendance in all groups and standalone sessions, or Attendance in multiple groups or standalone sessions.
Description: Depending on the enrollment type of an instructor-led course, it can be Attendance in one session only (a single- enrollment type course), Attendance in all course sessions (an all-enrollment type course), or Attendance in multiple groups or standalone sessions (a multiple-enrollment type course).
{COURSE ID}
What is displayed: Letters and/or numbers.
Description: Information recorded in the ID field of a course.
{COURSE SESSION}
What is displayed: Date, time, time zone, and the room of a session.
Description: Information recorded in the Start Date, End Date, Time Zone, and Room fields in the session settings.
{COURSE START DATE}
What is displayed: Date and time.
Description: Start date and time recorded in the course publishing settings.
{COURSE TITLE HYPERLINK}
What is displayed: Course title.
Description: Information recorded in the Name field of a course, which is a hyperlink to the course home page.
NOTE
When this variable is used in skill-related notifications, it can display the name of a person instead of a course title if the skill in question was awarded manually by a person via the Users page of the Learn365 Admin Center.
{COURSE TITLE}
What is displayed: Course title.
Description: Information recorded in the Name field of a course.
{COURSE TYPE}
What is displayed: Either e-Learning or Instructor-Led Training.
Description: Course type recorded during course creation.
{COURSES}
What is displayed: Courses in a training plan.
Description: List of courses in a training plan.
Variables starting with 'D'
{DATE COMPLETED}
What is displayed: Date and time.
Description: Date and time of training completion.
Variables starting with 'F'
{FIRSTNAME}
What is displayed: First name of a user.
Description: First name of the user receiving the notification.
Variables starting with 'I'
{INVITED BY}
What is displayed: Name of a person.
Description: Name of the person who sent the user an invitation to a catalog.
Variables starting with 'L'
{LASTNAME}
What is displayed: Last name of a user.
Description: Last name of the user receiving the notification
{LEARNERS}
What is displayed: Name of users enrolled in a session.
Description: List of learners of the session in question.
Variables starting with 'M'
{MANAGE SESSION REQUESTS HYPERLINK}
What is displayed: The following text: manage session requests.
Description: A hyperlink that redirects to the Requests for Sessions panel of the course in question.
{MANAGE SESSION REQUESTS URL}
What is displayed: URL.
Description: A URL that goes to the Requests for Sessions panel of the course in question.
{MANAGE SESSIONS HYPERLINK}
What is displayed: The following text: manage sessions.
Description: A hyperlink that redirects to the Sessions section of the course in question.
{MANAGE SESSIONS URL}
What is displayed: URL.
Description: A URL that goes to the Sessions section of the course in question.
{MEETING HYPERLINK}
What is displayed: The following text: Click to go to Meeting.
Description: A hyperlink that redirects to the Teams meeting of the session in question.
{MEETING URL}
What is displayed: URL.
Description: A URL that goes to the Teams meeting of the session in question.
{MY TRAINING DASHBOARD TITLE HYPERLINK}
What is displayed: The following text: My Training Dashboard.
Description: A hyperlink that redirects to My Training Dashboard of the catalog in question.
Variables starting with 'N'
{NAME}
What is displayed: Name of a user.
Description: Name of the user.
Variables starting with 'R'
{REJECT LINK}
What is displayed: The following text: Reject.
Description: A hyperlink that redirects to the page where a request can be rejected.
{REJECTMSG}
What is displayed: Message text.
Description: The message provided by the approver when rejecting a request.
{REQUEST MESSAGE}
What is displayed: Message text.
Description: The message provided by a learner when requesting new sessions or when suggesting changes to a course.
Variables starting with 'S'
{SELECT COURSE SESSION LINK}
What is displayed: The following text: Select Course Session.
Description: A hyperlink that redirects the user to the course home page where they can select the sessions for which they want to register.
{SESSION ADDITIONAL INFORMATION}
What is displayed: Text, links, images, tables.
Description: Information recorded in the Session Information field in the session settings.
{SESSION END DATE}
What is displayed: Date and time.
Description: End date and time of a session. This information is recorded in the session settings.
{SESSION INFORMATION}
What is displayed: All information recorded for the session.
Description: Information recorded in the session settings, including title, start and end dates and time with the time zone, room and meeting hyperlink, and assigned instructors.
{SESSION INSTRUCTOR}
What is displayed: Names of users.
Description: List of users assigned as instructors of the session in question.
{SESSION LOCATION}
What is displayed: Location information.
Description: Information recorded in the Room field in the session settings.
{SESSION START DATE}
What is displayed: Date and time.
Description: Start date and time recorded in the session settings.
{SESSION TIME ZONE}
What is displayed: Time zone (in parentheses) and the name of the time zone.
Description: Information recorded in the Time Zone field in the session settings.
{SESSION TITLE}
What is displayed: Session name.
Description: Information recorded in the Name field in the session settings.
{SKILL AWARD DATE}
What is displayed: Date and time.
Description: Date and time a skill was awarded.
{SKILL LEVEL CURRENT}
What is displayed: Current skill level.
Description: The level of the skill currently awarded to the user.
{SKILL LEVEL PREVIOUS}
What is displayed: Previous skill level.
Description: The level of the skill that was previously awarded to the user.
{SKILL NAME}
What is displayed: Name of skill.
Description: Information recorded in the Name field in the skill settings.
{SKILL REVOKE DATE}
What is displayed: Date and time.
Description: Date and time the skill was revoked.
{SUPERVISOR FEEDBACK}
What is displayed: Message text.
Description: The message provided by the supervisor when approving the assessment in question.
{SUPERVISOR NAME}
What is displayed: Name of a supervisor.
Description: Name of the supervisor who approved the assessment in question.
Variables starting with 'T'
{TRAINING PLAN ADMIN}
What is displayed: Names of training plan admins.
Description: List of users assigned as admins of the training plan in question.
{TRAINING PLAN CAT}
What is displayed: Training plan categories.
Description: List of categories recorded in the Category field in the training plan settings.
{TRAINING PLAN DESC LONG}
What is displayed: Text, links, images, etc.
Description: Information recorded in the Long Description field in the training plan settings.
{TRAINING PLAN DESC SHORT}
What is displayed: Training plan description.
Description: Information recorded in the Short Description field in the training plan settings.
{TRAINING PLAN DUE DATE}
What is displayed: Date and time.
Description: Due date and time of a training plan. This information is recorded in the training plan settings.
{TRAINING PLAN END DATE}
What is displayed: Date and time.
Description: End date and time of a training plan. This information is recorded in the training plan settings.
{TRAINING PLAN ID}
What is displayed: Letters and/or numbers.
Description: Information recorded in the ID field of a training plan.
{TRAINING PLAN START DATE}
What is displayed: Date and time.
Description: Start date and time recorded in the training plan settings.
{TRAINING PLAN TITLE HYPERLINK}
What is displayed: Training plan title.
Description: Information recorded in the Name field of a training plan, which is a hyperlink to the training plan home page.
{TRAINING PLAN TITLE}
What is displayed: Training plan title.
Description: Information recorded in the Name field of a training plan.
Variables starting with 'U'
{URL}
What is displayed: URL.
Description: A URL that goes to the training home page.
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