Content365 Authoring: sync changes to your Learn365 course

Introduction

Required role: catalog admin or course admin.

After the catalog admin creates a Content365 Authoring course or creates a content package and adds it directly to an existing course, course and catalog admins can continue to edit it as required. Any changes you make after initial creation are saved automatically, but only in Content365 Authoring. Changes are applied in Learn365 only when you choose to update the associated content package.

Sync Content365 Authoring changes to your Learn365 course

To update your Learn365 course with changes you've made in Content365 Authoring, follow these steps.

1. Go to the Learn365 Admin Center > Training Management > select the relevant course > Edit with Content365 Authoring. The Edit with Content365 Authoring panel opens. This option is grayed out if a catalog admin has converted the content package generated by the Content365 Authoring course to standalone SCORM.

Alternatively, if you created a content package and added it directly to an existing Learn365 course, go to the Content section of the course configuration panel, select the relevant content package, and select Edit with Content365 Authoring.

2. Edit the content, as required. Your changes are saved automatically in Content365 Authoring. For more information about how to edit content, see this article.

If you edit course content after adding translations, you'll see the following message at the bottom of the editor: "Re‑generate translations to ensure they include the latest changes to this course.".

3. If you see this message, you should update translations before you sync changes to your Learn365 course, to ensure the most recent translations are synced to your Learn365 course. For information about how to update translations, see this article.

4. Choose what you want to do with your changes in Content365 Authoring.

• To close your Content365 Authoring course without updating your Learn365 course with the changes, select the X icon at the top of the panel or the back icon (the left-facing arrow). You can return to the Content365 Authoring content, make further changes, and sync them to the Learn365 course another time.

• To apply the changes to your Learn365 course, select Update content package at the bottom of the panel.

  Notifications are displayed in the notifications feed when the content package is being updated and when the update is complete. Select the bell icon on the Learn365 Admin Center toolbar to check notifications.

  The updated content package, which contains all your changes, is saved in Content > Content package storage and replaces the existing content package in the Content section of the course configuration panel.

  You can manage the content package in the usual way and share it across Learn365 via Edit content package. Here, the content package Version in Edit content package increments by one. For more information about managing content packages, see this article.

  If the course is published, learners who have started the course but not completed it will see the original content when they resume the course and their course progress is retained. Learners how haven't started the course will see the updated content when they choose to start or retake the course.

• To discard any changes you've made to the Content365 Authoring content but not yet synced to your Learn365 course, select Discard at the bottom of the panel. This restores your Content365 Authoring course to align with the latest synced course in Learn365. This action can't be undone. Discard is inactive for courses that were created before January 19, 2026 and have never been edited.

Content365 Authoring data handling, AI usage, and compliance

For information about data storage, subcontractors, data flows, and AI usage in Content365 Authoring, see this article on the Trust Center.