Course content: create, manage, and get an overview of the content in a course

Introduction

The Content section of the course configuration panel enables course and catalog admins to create and manage different types of course content (content packages, quizzes, learning modules, assessments, and external apps), get an overview of all the current course content, and control how the content is displayed to learners on the course home page.

In this guide, we'll provide an overview of the Content section of the course configuration panel and how to create and manage course content for individual courses.

 

Overview of the Content section

Required role: catalog admin or course admin.

You can access the course content management page from the Learn365 Admin Center > Training Management > select a course > Manage Course Content. The Content section of the course configuration panel opens.

This panel enables you to manage course content. The current content of the course will be displayed, with learning items shown in the prescribed order.

 

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NOTE   

The content of free sample courses can't be edited. However, the learning items can still be reordered.

 

The Content section has the following columns:

  • Name. The name of the learning item. This is visible to learners in the Content section of the course home page.
  • Visibility. Shows whether the item is visible to learners on the course home page and in the LMS365 player.
  • The source of the imported content package (the column with the cloud icon). Content packages that are imported with Go1 or LinkedIn Learning courses can be identified by the relevant brand. This column is displayed only when Go1 and/or LinkedIn Learning integration is set up and courses have been imported from the source into LMS365 (Learn365).
  • Type. The learning item type: Learning module, Quiz, Content package, or External App.
  • Published. Shows whether the learning item is published.
  • Number of Items. The number of learning item elements.
  • Course Completion. Shows whether the learning item is set as required to complete the course. By default, all learning items added to a course are set as required to complete the course but this setting can be configured via the course completion settings. Find more information about course completion settings in this article.
  • Progress. Shows how learners are progressing with an individual learning item. The color indicator and percentage give a quick indication of the progress status:
    • Not Started. Learners haven't started the learning item yet.
    • In Progress. Learners have started the attempt but not yet completed it.
    • Failed. Learners failed to complete the last attempt or the learning item itself.
    • Completed. Learners have successfully completed the learning item.

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When no users are enrolled in the course, the progress bar of the learning items will be grey.

 

Add learning items to courses

To add a learning item to a course, from the Content section, select + Add learning item and choose the type of learning item you want to add to the course.

 

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NOTE   

The content of free sample courses can't be edited, and the Add learning item action will be disabled for these courses.

 

After selecting the type of learning item you want to add, the relevant management panel will open, where you can configure the learning item.

  • Find information about creating and managing content packages in this article.
  • Find information about creating and managing quizzes in this article.
  • Find information about creating and managing assessments in this article.
  • Find information about creating and managing external apps in this article.
  • Find information about creating and managing learning modules in this article.

 

Reorder learning items

By default, the order of learning items corresponds to the order in which they were added to the course. You can drag learning items to reorder them. 

The display order of learning items in the Content section is reflected on the course home page so learners will see learning items in the same order. This is the order in which they'll consume the content in the LMS365 player.

Newly added learning items will be displayed below existing ones, in the order they were added to the course.

 

Set prerequisites (locking option)

Admins can set prerequisites for learners to ensure they can't continue with the course until all preceding learning elements have been completed. This is done by locking learning items, By locking learning items, the admin controls the order in which learners progress through the course content.

The order of learning items and any prerequisites are reflected on the course home page and in reports.

To set prerequisites, select the lock icon on the right-hand side of the relevant learning item row. This prevents learners from proceeding to this learning item until they've completed the previous one.

Locked learning items have a blue closed lock icon and unlocked items have a grey opened lock icon.

 

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Learning items can't be locked under the following circumstances (the lock option won't be displayed):

  • If the learning item is the only learning item in the course. 
  • If the learning item is the first item in the course or is hidden.

You can lock all learning items (except for those that meet the criteria above) by selecting the lock icon in the column header in the upper right-hand corner.

 

IMPORTANT   

  • If an assessment is locked, users won't be able to continue with other learning items of the course until the learner's assessment is approved by a supervisor.
  • We recommend checking the prerequisites after reordering and hiding/showing items because learning items automatically become unlocked under the following circumstances:
    •  A locked item is reordered and moved to the first place in the list.
    •  A locked item is hidden and then made visible again.

 

Hide learning items and make them invisible for learners

You can prevent learners from seeing specific learning items on the course home page by hiding them. To hide a learning item, select it and, from the Actions panel, select Hide.

The visibility status is displayed in the column next to the item's title (the eye icon).

 

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When hiding a learning item, a message will confirm that the item will no longer be visible or available to learners on the course home page or in the LMS365 player.

 

IMPORTANT   

If a hidden learning item is required to progress or complete the course, learners will be unable to proceed with the course.

 

To make a hidden learning item visible, select the learning item and, from the Actions panel, select Make Visible.

 

Content management options

The course content management options available differ depending on the type of learning item.

To manage a learning item, select it from the list in the Content section and, from the opened Actions panel, select the relevant action.

 

NOTE   

The content of free sample courses can't be edited. The Edit and Delete actions in the Actions panel will be unavailable for these courses.

 

For learning modules, you can:

  • View Learners' Progress
  • Edit learning module
  • Hide Learning Module/Make Learning Module visible
  • Delete learning module

See this article for more information about how to manage learning modules.

 

For quizzes, you can:

  • View learners' details
  • View Question statistics
  • Edit quiz
  • Hide quiz/Make quiz visible
  • Remove quiz from course

See this article for more information about how to manage quizzes.

 

For content packages, you can:

  • View Learners' Details
  • View Content Package
  • View Content package information
  • Hide Content Package/Make Content Package Visible
  • Remove Content Package from Course

See this article for more information about how to manage content packages.

 

For assessments, you can:

  • View Learners' Details
  • Edit assessment
  • Hide Assessment/Make Assessment Visible
  • Delete assessment

See this article for more information about how to manage assessments.

 

For external apps, you can:

  • View Learners' Details
  • Edit external app
  • Hide External App/Make External App Visible
  • Delete external app

See this article for more information about how to manage external apps.

 

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