Create and manage learning modules

Introduction

Using learning modules, you can include documents, videos, SCORM/AICC packages, and other content in courses, and organize this content in a selection of modules that will divide the training into sequenced learning steps.

The modules will be a part of a course and will appear on the course home page, where the learner can get an overview of learning modules in a course and access the learning content within them.

 

 

This article provides you with an overview of how to build, manage, edit, and delete learning modules.

The article will cover where and how to create a new learning module, what types of files that can be part of a learning module, and how to manage learning module content.

Watch the video below or scroll through the article (more details in the article).

 

 

Create learning modules

Where to start

Required role: catalog admin or course admin.

To create a new learning module, follow these steps:

1. In the Learn365 Admin Center > Training Management > select the relevant course > on the Course Management panel, go to Manage Course Content to be redirected to the course Content section.

The course configuration panel will open.

In the Content section, you can view and manage all the current learning items of the course, as well as add or create new items.

2.  To add a new learning module to a course, select + Add learning item and then Learning module.

 

 

This opens the learning module editor. Here, from the Content types, you choose the learning items you want to include in the learning module. In the Details section, you enter the Name and Description of the learning module.

A rich text editor is available for the Description field, using which you can insert media, images, or files from your local computer. You can expand the text field by selecting the Fullscreen icon in the rich text editor. This gives you more space when you're working with the text. For customers with a Learn365 Professional or Select subscription, the rich text editor includes the spell check, accessibility checker, and PowerPaste features.

You can view and manage items you've added to the learning module from the content list, which is located below the Details section.

3. After you've made the relevant changes, you can:

• Select Create to create the learning module and stay in the learning module editor, enabling you to make further changes.
• Select Create and close to create the learning module and close the learning module editor.

Save is disabled if the Name and Description fields are empty.

 

The Content types panel

Required role: catalog admin or course admin.

From the Content types panel, you add the learning items you want to include in the learning module.

For more information about how to add and manage content in learning modules, see this article.

 

 

The Details section

Required role: catalog admin or course admin.

The Details section allows you to provide the name and description of the learning module. This information can be recorded before or after the content is added, but it must be recorded before you can save the learning module.

• Name. Enter the name of the learning module. This will be displayed on the course home page and on the course progress panel.
• Description. Enter a description for the learning module using the rich text editor. The description will be displayed to learners on the course home page and in the Learn365 player when they start the learning module to engage with the learning.

 

The content list

The content list, which is displayed below the Details section, shows the learning module items you've added to the learning module.

For more information about how to add and manage content in learning modules, see this article.

 

Publish status and dates

Required role: catalog admin or course admin.

• Publish learning module. New learning modules are set to published. The status can be toggled using the Publish learning module slider. The status of published learning modules shows as Published with a green tick icon. When the learning module is published, it becomes available to learners via the associated courses.

   

  

  When you manually publish a learning module, you can set the learning module's publish Start date and End date.
  
  

• Start date. Select the date and time the learning module will be published and available for learners.
  
  

End date. Select the date and time for when the learning module will be unpublished and unavailable for learners.

By default, today's date and the current time are displayed as the Start date. You might choose to set an End date if the learning module is valid for only a set period of time, for example.

The Published column in the course Content section displays Yes when a learning module is published and No when its publishing period is ended, scheduled, or canceled.

 

 

Edit learning modules

Required role: catalog admin or course admin.

To edit a learning module, follow these steps:

1. In the Learn365 Admin Center > Training Management > select the relevant course to open its Course management panel.

2.  Select Manage Course Content to open the Content section of the course configuration panel and choose the learning module you want to edit.

3. On the opened Actions panel, select Edit learning module.

 

 

4. Edit the relevant items in the learning module editor.

5. After you've made the relevant changes, you can:

• Select Save to save changes and stay in the learning module editor, enabling you to make further changes.
• Select Save and close to save changes and close the learning module editor.

Save is disabled if the Name and Description fields are empty.

 

Edit content items in the learning module editor

Required role: catalog admin or course admin.

To edit content items in a learning module, follow these steps:

1. In the Learn365 Admin Center > Training Management > select the relevant course to open its Course management panel.

2.  Select Manage Course Content to open Content of the course configuration panel and choose the learning module you want to edit.

3. On the opened Actions panel, select Edit learning module. This opens the learning module editor.

From the Content types tab of the learning module editor, you can:

• Add learning items to the learning module either by selecting a relevant action on the left-hand side or dragging the learning item from the left-hand side and drop it into the content list.
• Re-order the learning items using drag and drop in the content list.
• Edit some of the existing learning items directly inside the learning module editor by selecting the blue Edit (pencil) icon.
• Other items can only be removed from the learning module (by selecting the Remove icon) or deleted (by selecting the Bin icon). For detailed information on how to delete and remove items from the learning module, see this article.

4.  Select Save the changes to apply the introduced changes. Select Cancel to discard changes.

 

Manage learning modules in the course

Re-order learning modules

Required role: catalog admin or course admin.

In the Content section of the course configuration panel, you can re-order the learning items by dragging them.

 

 

Hide learning modules

Required role: catalog admin or course admin.

To hide a learning module in the course:

1. From the Content section of the course configuration panel, select the relevant learning module.

2. From the opened Actions panel, select Hide Learning Module.

 

 

 

A confirmation message will notify you that the learning item will no longer be visible or available for learners on the course home page and in the course syllabus in the Learn365 player. If a hidden learning item is required to progress or complete the course, learners won't be able to proceed without admin's help.

The Make Learning Module Visible option replaces the Hide Learning Module option and is available on the Actions panel for hidden learning modules.

 

Delete learning modules

Required role: catalog admin or course admin.

You can delete a learning module via the Learn365 Admin Center > Training Management > select the relevant course > Manage Course Content > select the relevant learning module and from the Actions panel, choose Delete learning module.

You will be notified that you are going to delete a learning module. Select Delete to confirm the action or Cancel to discard.

 

 

 

View and delete learners' progress on a learning module

Required role: catalog admin or course admin.

 

 

To view the detailed progress of the enrolled users on the learning module, follow these steps:

In the Learn365 Admin Center > Training Management > select the relevant course > Manage Course Content > select the relevant learning module and from the Actions panel, choose View Learners' Progress.

 

 

The learning module progress panel is displayed, showing the following information for the users enrolled in the course:

• Export to Excel enables to download to your local device a report on all/the selected learners' progress details for the learning module.
• The All statuses drop-down filter allows to filter learners by their status: All statuses, Not started, In progress, Failed, and Completed.
• The Name column displays the name of the user who is enrolled in the course.
• The Status column displays the learner’s progress status: Not started, In progress, Completed, or Failed.
• The Completion % column displays progress towards completion of the learning module as a percentage.
• The Completed column displays the date and time when the learning module was completed.

 

 

To view more detailed information about a learner's progress for each learning module:

1. Select the name of the learner in the Name column.

2. Select View Learner's Progress in the Actions panel. The View Learner's Progress action is active for learners with In progress or Completed status and disabled for learners with the Not started status.

 

 

3. After the View Learner's Progress action is selected, a list of learning items inside the learning module is displayed, showing the learner’s progress for each of them.

 

 

The icon in the Status column next to the learning item indicates the user's status for this item:

• The cross icon means the learner has failed the learning module item.
• The check icon means the learner has completed the learning module item.
• The circle icon means the learner has not completed the learning module item.
• The triangle icon means the learning module item is not available.
• If a content package or a quiz that is part of a learning module is no longer available, the learner's progress will be displayed, but the learning item will be greyed out.

 

Delete learner's progress from a learning module

You can delete the last learner's attempt on a learning module thus deleting a learner's progress on it:

1. Select the Name of the learner.

2. On the Actions panel, select Delete learner's progress. The Delete learner’s progress action is disabled for learners with the Not started status.

 

 

3. Confirm the action by selecting Delete. To cancel the action, select Cancel.

After the learner's last attempt has been deleted, the learner's status on the learning modules will change to Not started.

 

Learning module editor language

The language of the learning module editor can be set and customized in the Learn365 Admin Center > Global Settings > Language Files. For information on this process, see this guide.