Content365 Authoring: create a course based on a presentation

Introduction

Catalog admins can convert a structured presentation into a course. The content from the presentation is transformed into course content, word for word.

This method is ideal where you want to retain the exact wording in a presentation, such as product training, legal or policy overviews, or presentations that have gone through multiple stakeholder reviews. Images are also preserved. By converting a presentation, you can turn this finalized content into a course without rewriting or reformatting the core information, ensuring consistency across teams and learners.

The formatting options available in Content365 Authoring differ from those in PowerPoint or Google Slides. While your text and images are retained, the layout might not exactly match your original slides, particularly for complex slide designs.

Create a course from a presentation

Required role: catalog admin. Course admin can edit and manage the course after it's created.

1. Go to the Learn365 Admin Center > Training Management. The Training Management page opens.

2. Select Content365 Authoring > Convert a presentation. The Create Course panel opens.

3. Under Convert a presentation, select the presentation.

You can select any of the following file types:

• PowerPoint (.ppt, .pptx)
• Keynote presentation file (.key)

To select the relevant presentation, you can:

• Select Add file then browse to and select your file.
• Drag and drop your presentation into the upload area.

You can upload a presentation up to 2.5 GB in size.

4. If your presentation contains a large number of slides, you'll be asked if you want to choose a smaller presentation to help present a more manageable and engaging learning experience.

• Select Upload a presentation with fewer slides then choose a different presentation.
• Select Continue with my presentation to continue with the selected presentation.

5. If your presentation contains images, you'll be asked if you want to incorporate them into your course. If your presentation doesn't contain images, go to step 7.

• Select Yes, incorporate images into my course then choose the images you want to add. Alternatively, choose Select all. Select Import images.
• Select No thanks, take me to the next step to disregard the images.

6. Select Create course.

The course builds on the Create Course panel.

7. When the course is built, you can set the Preview toggle to On, so you can navigate through the screens to see what your new course would look like to your learners. We advise you to look around the course, check the course content, and so on.

8. Now that you've created the structure of the course, select Create at the bottom of the panel to save the course in the current catalog. By default, newly created courses are unpublished. The Create Course panel closes and you return to the Training Management page, where your new course is displayed.

Alternatively, select Discard to cancel course creation without saving then confirm this action.

If you select the X icon at the top of the Create Course panel, you're warned that all unsaved changes will be lost. Here, you can choose to Create or Discard your course before closing the panel.

For more information about what happens when you select Create, see this article.

Next steps

Once you've created a course, you can return to it and further edit the content, configure course settings, and publish the course.

Edit Content365 Authoring courses

Required role: catalog admin or course admin.

After you create a course, you can edit your course and the Content365 Authoring course settings. For more information, see this article.

Add screens to your course

Required role: catalog admin. Course admin can add screens to the course after it's created.

After you create a course, you can continue to add and edit screens. For more information, see this article.

Configure courses in Learn365

Required role: catalog admin or course admin.

Once the Content365 Authoring course is created in Learn365, you can configure your new e-learning course in the usual way. For more information, see this article.

Publish your courses in Learn365

Required role: catalog admin. Course admin can manage the publishing status and dates of the course after the course is created.

Once you've configured your course in Learn365, you can publish it in the usual way. For more information, see the Publish the course section of this article.

Content365 Authoring data handling, AI usage, and compliance

For information about data storage, subcontractors, data flows, and AI usage in Content365 Authoring, see this article on the Trust Center.