Introduction
The Learn365 calendar view of the course catalog provides users with an overview of available sessions for instructor-led training in the course catalog. The calendar view might be helpful when users want to check the dates of active and past sessions of a certain course or if a session belongs to a session group in a course.
In this article, we go through the calendar view of the course catalog, how to enable it, how the filters work, and how to share the calendar view of a course catalog with an organization's shared Outlook calendar.
Enable the calendar view
Required role: catalog admin
To ensure your users can select the Calendar View option from the course catalog page, enable the View selector toggle to On in the course catalog settings > Appearance tab. For more information about these settings, see this article.
Share a calendar view in a shared Outlook calendar
Required role: catalog admin
Learn365 allows the automatic sharing of scheduled course sessions with an organization's shared Outlook calendar. In this way, course sessions in a course catalog can be viewed from this shared calendar directly in Outlook. By opening this shared calendar alongside their own, users can find sessions that take place at a convenient time, according to their schedule.
For more information about how to set up the calendar view sharing in the Learn365 Admin Center, see this article.
Overview of the calendar view
With the calendar view, users get an overview of all instructor-led training in the current course catalog that has active and past sessions.
The calendar view of the course catalog page reflects the region saved in the browser settings. This means the calendar view is synced with the user's browser settings to make the date format, language of the days of the week, and more reflect the location, time zone, and local language in your calendar.
To make the relationship between sessions in a course easy to identify in the calendar, sessions of the same course will be displayed in the same color.
NOTE
The calendar view doesn't include:
- Instructor-led training without sessions
- E-learning courses
- Training plans
To switch to the calendar view of the catalog, on the course catalog page, select the Calendar View icon, which is next to the Card view and the List view.
By default, the user will see all sessions (active and past) in the current week. The user can change to the month, day, and work week view selecting the relevant icons. Selecting Today will show today's date.
If users navigate in course catalog pages and return to the calendar view, the latest view will be kept.
Selecting an active session from the calendar opens the course details panel, which gives an overview of all available standalone active sessions for this course and session groups that contain both active and past sessions. The panel doesn't include session groups that contain only past sessions or past standalone sessions.
To enroll in a session or a session group, the user should hover over the session or session group, select Register and, on the Select session panel, select a session or a session group and select Register.
Users may apply filters on the catalog page to find relevant instructor-led training and available sessions. For more information about filters, see the All training section filters section of this article.