Create e-learning courses with AI

Introduction

Currently, AI-driven assistance is available to admins in the Learn365 Admin Center to create content in LMS365 (Learn365).

In this article, we show how catalog admins can use the AI-powered assistance feature in LMS365 (Learn365) to create e-learning courses and, optionally, a related quiz.

Catalog admins can continue to follow their regular course creation process even if the AI-driven assistance feature is enabled.

Catalog admins can continue to follow their regular (non-AI) skill creation process even if the AI-powered assistance feature is enabled.

For more information about the methods employed by LMS365 (Learn365) to manage data, ensure privacy, and maintain security in the context of AI-powered features, see this article.

 

NOTE   

  • The AI-powered assistance feature is released in preview. During this initial phase, we reserve the right to discontinue this service at any time.
  • Currently, we're offering all customers complimentary early access to AI features. The future business model will be influenced by the insights and feedback gathered from this experience.
  • The AI service has internal restrictions that prevent the generation of harmful, offensive, or potentially dangerous content. If such content is detected, the service will refuse to generate it. The administrator will be notified in such instances.
  • Due to the nature of the technology involved, AI-generated content may be incorrect. We are continually developing AI-related features to enhance the quality of generated content.

 

Enable AI assistance to create e-learning courses

Required role: LMS admin or Microsoft 365 global admin

Before catalog admins can create e-learning courses with AI assistance, you must enable a preview of AI-enhanced features. 

For information about how to enable AI-powered assistance features in LMS365 (Learn365), see this article.

 

Create e-learning courses with AI

Required role: catalog admin. Course admin can edit and manage the course after it's created.

This section covers how to generate an e-learning course and, optionally, a quiz from the Generate course panel.

 

NOTE   

The AI feature can generate courses from either text (including paragraphs, lists, and content displayed in tables) or an uploaded video. Currently, the AI feature can't generate courses from images.

 

1. Go to the Learn365 Admin Center > Training Management > Create course with AI. The Generate course panel opens.

2. Choose how you want to generate the course.

To add content from text

a. Select the Text tab.

 

NOTE   

  • If you've already uploaded a video via the Video tab, the Text tab will be disabled. To add content from text, you'll have to remove the video first.
  • When generating courses from text, the text added to the Source text field (either by manual entry or inserted from file) isn't stored by LMS365 (Learn365). The text is used solely for the purpose of generating courses and isn't retained thereafter.
  • While the Source text field can contain more, LMS365 (Learn365) can generate courses based on a maximum of 10,000 characters. The counter below the Source text field shows how many characters out the 10,000 character limit remain. If the counter shows a negative number, you'll have to remove some content before you can generate the course.

 

b. Add content to the Source text field using one or more of the following methods:

  • Manually enter the relevant content in the field. Alternatively, you can input just a topic, which AI will use to generate the course and the optional quiz.
  • Copy the content from a resource and paste it in the field.
  • Use the Insert text from file option to add content from PDF (limited to 300 pages of the original file), Word, Excel, and PowerPoint files. The content from the file will be uploaded to the Source text field, from where it can be edited.

 

Generate course without quiz

 

To add content from video

a. Select the Video tab.

 

NOTE   

  • It's possible to generate courses only if the uploaded video includes voice content.
  • When generating courses from an uploaded video, the video is stored by LMS365 (Learn365) only while it's being processed. Once the video is processed, LMS365 (Learn365) will remove it from storage.
  • If you've already added content from text via the Text tab, the Video tab will be disabled. To upload a video, you'll have to remove content from the Source text field first.
  • Currently, it isn't possible to generate courses from a link to a video.

 

b. Select Upload video and choose a video up to 100 MB in size. To remove an uploaded video, select the Remove (red cross) icon.

The following file types are supported:

  • .mp4
  • .avi
  • .3gp
  • .3gpp
  • .wmv
  • .m4a
  • .m4v
  • .dvr-ms
  • .mkv
  • .wav
  • .mov.

 

Generate course from video

 

3. Select the language for the generated course from the Output language drop-down list.

Keep the default setting (Input language) to generate the course in the same language used in the source content or choose any language supported by Microsoft from the drop-down.

For more information, see Languages supported by AI in this article.

4. If you're creating a course using Insert text from file or Upload video, you can choose to add the source file or video to a new learning module. When the course is generated, the new learning module will be given a title and description, and will be automatically added to the generated course. You can then manage the learning module in the usual way.

To add the source file or video to a new learning module, drag the Generate learning module from uploaded files toggle to On.

5. If you want to add a quiz to your course, drag the Add quiz toggle to On. If you don't want to add a quiz, go to step 8.

6. Set the percentage score that learners must achieve to pass the quiz in the Quiz passing score field. The value must be between 0% and 100%. A learner's score is calculated based on the quiz points a learner achieves while taking the quiz.

7. Define the number of questions and answers you want to generate for the selected question types. You can define between one and 20 questions in total, across all question types.

  • In the Number of questions field:
    • Specify the number of questions you want to generate for each question type. For Multiple choice, Multiple answers, and True or false question types, AI can generate between one and 10 questions at a time. For the Matching question type, AI can generate between one and five questions.
    • If there is a question type you don't want to generate, leave the default value 0 in the field. This is a mandatory field.
  • In the Number of answers field:
    • Specify a number between two and five for each question. The default setting is three answers. This field isn't available for True or false question types.
    • If the corresponding Number of questions field is set to 0, the Number of answers field should have a value between two and five. In this case, questions and answers won't be generated. This is a mandatory field.

Currently, AI can generate questions of the following question types:

  • Multiple choice
  • Multiple answers
  • True or false
  • Matching

 

Generate course with quiz

Example of generating an e-learning course and an optional quiz with AI assistance.

 

8. Select Generate to generate the course and the optional quiz. To cancel the action, select Close.

The amount of time it takes to generate the course and quiz depends on the amount and complexity of the content you provide.

 

As a result:

  • AI will generate an e-learning course, a quiz, and a learning module (if you chose to generate a quiz and learning module).
  • The generated course will have a title, short and long descriptions, related categories, and other default settings.
  • For courses generated from text, you can change the training type to either Instructor-Led training or Training Plan before saving.
  • The catalog admin who generated the course will be automatically assigned as a course admin.
  • The optional quiz and learning module (if you chose to generate them) will be added directly to the course. You can then manage the e-learning course, quiz, and learning module in the usual way.
  • The generated course will be set as unpublished.
  • The generated quiz will have a default title and description. Other fields, such as tags, correct and incorrect answer feedback, and so on won't be populated.
  • The number of quiz questions generated may be lower than you requested because of the amount of content you provided.

 

Create training with default settings

Example of an e-learning course generated from text.

 

Create training with default settings content tab

Example of the Content tab of a generated e-learning course, where a learning module and quiz were added.

 

Languages supported by AI

The AI-powered assistant understands languages that are supported by Microsoft. Generated content can be in the same language as the content you provided or a different one.

AI might generate content in an unexpected language if you provided content in several languages or if you provided insufficient content.

 

Feedback and questions

If you have any questions or comments about using the AI-powered features, or have questions about compliance or privacy, contact us at dataprotection@zensai.com.

If you have suggestions, proposals, or input on how we can enhance the AI-driven features, we invite you to contact your Customer Success Manager directly, or reach out to the Customer Success team by sending an email to customersuccess@zensai.com.

If you encounter issues related to AI-powered features in LMS365 (Learn365), you can submit a request to Zensai Product Support.

 

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