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Content365 Authoring: enable features at your organization and configure AI-powered features

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Introduction

IMPORTANT   

Your organization needs an additional subscription to use Content365 Authoring. If you don't have a subscription for Content365 Authoring, contact your reseller, partner, or the Zensai Subscription team at license@zensai.com for further assistance. 

Before your organization can use Content365 Authoring, you must complete some configuration steps.

This article explains how to enable Content365 Authoring at your organization and how to enable its AI-powered features.

 

Enable Content365 Authoring and its AI-powered features

Required role: LMS admin

1. Go to the Learn365 Admin Center > Global Settings > LMS Configuration > Content365 > select the Content creation tab.

2. Select Connect on the Content365 Authoring tile. The Content365 Authoring panel opens.

You can select Connect only if your organization has a subscription for Content365 Authoring.

 

Content creation panel in the Learn365 Global Settings, showing the Connect button that enables organizations to connect to Content365 Authoring features

 

For information about Content365 Authoring data handling, AI usage, and compliance, select the Trust Center link to open the article.

3. Select the check box if you agree to activating Content365 Authoring.

By default, AI-enhanced features are enabled. This means that catalog admins can create AI-powered courses, and admins can add course narration, translations, and generate or refine other content using the AI assistant.

You can disable any of these features.

4. To prevent admins from using AI-powered features in Content365 Authoring, drag the AI in Content365 Authoring toggle to Off. To enable admins to use these features, drag the toggle to On. When this toggle is Off, catalog admins can create Content365 Authoring courses from scratch but can't Generate with AI, Transform a document, or Convert a presentation. Additionally, admins can't generate or refine content using the AI assistant.

5. To prevent admins from adding AI-powered narration to Content365 Authoring courses, drag the Narrations in Content365 Authoring toggle to Off. To enable admins to use this feature, drag the toggle to On.

6. To prevent admins from adding AI-powered translations to Content365 Authoring courses, drag the Translations in Content365 Authoring toggle to Off. To enable admins to use this feature, drag the toggle to On.

7. Select Connect or Cancel.

 

NOTE   

If you additionally provide specific instructions or organization guidelines that you want to incorporate when generating content with AI via the Learn365 Admin Center > Global Settings > LMS Configuration > AI features, these instructions aren't applied when generating content in Content365 Authoring.

 

Image that shows the activation checkbox selected, meaning they have chosen to enable Content365 Authoring features at their organization. The image also shows that AI-powered feature settings are enabled

 

Disconnect from Content365 Authoring

Required role: LMS admin.

Disconnecting from the service disables Content365 Authoring features at your organization.

 

IMPORTANT   

If you connect to the service again within 30 days, you keep access to all your created content.

If you remain disconnected for 30 days or more, all your Content365 Authoring data is permanently deleted.

If you intend to remain disconnected for 30 days or more, we strongly advise you convert any content you want to keep to standalone SCORM, so it can be viewed outside of Content365 Authoring. However, once converted to standalone SCORM, you can no longer edit its content. For more information about converting content to standalone SCORM, see Convert to standalone SCORM in this article.

 

Additionally:

  • Content365 Authoring courses you've created remain available on the Training Management page, where they continue to benefit from Learn365 manage and edit features.
  • Learners can continue to enroll in, unenroll from, and play the courses for 30 days, that is to say, until Content365 Authoring data is permanently deleted.

When you disconnect, you see a confirmation message. If you confirm, Content365 Authoring features are disabled at your organization.

1. Go to the Learn365 Admin Center > Global Settings > LMS Configuration > Content365 > select the Content creation tab > Manage.  The Content365 Authoring panel opens.

2. Select Disconnect.

Read the information about what will happen if you choose to disconnect.

3. Confirm the action by selecting Disconnect or select Cancel.

 

Image that shows Content365 Authoring is enabled, via Manage on the Content365 Authoring tile

 

Next steps

Once you've enabled Content365 Authoring at your organization, admins can use Content365 Authoring features in Learn365. For information about the available features, see this article.

 

Content365 Authoring data handling, AI usage, and compliance

For information about data storage, subcontractors, data flows, and AI usage in Content365 Authoring, see this article on the Trust Center.

 

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