My Training Dashboard in Learn365 and its capabilities

Introduction

My Training Dashboard in Learn365 is a personalized dashboard that provides users with a comprehensive overview of their training activities, progress, transcripts, certificates, and skills. 

The left navigation serves as the main menu to access dashboard sections and custom links. 

The Course catalog section, if enabled, provides access to courses and training plans from all catalogs that a user has access to. 

If AI-enhanced features are enabled, users can get training recommendations via Orbie, our AI coach and assistant, in the legacy UI.

My Training Dashboard also supports different roles with role-specific functionalities:

• Line managers can track their teams' training progress. 
• Supervisors can review and grade course assessments.
• LMS admins can customize which sections and elements users across the organization see on the dashboard.

This article describes the features available on My Training Dashboard.

The left navigation of My Training Dashboard

The following list of navigation elements is the available navigation items for the left navigation of My Training Dashboard. The LMS admin can configure which of these navigation elements will be visible to users.

• Overview
• My training
• Course catalog
• Assessments (for supervisors only)
• Skills
• Certificates
• External learning time
• Transcript
• CEUs
• Leaderboard
• Line Manager Dashboard (for line managers only)
• Learn365 Admin Center (for LMS admins only)
• Settings (for LMS admins only)

Additional links that an LMS Admin has added via Global Settings are also displayed here. For example, we've added a link to the Zensai Help Center.

The Overview section

The Overview section provides information about current and upcoming courses and training plans and may be divided into two tabs: My overview for all learners, and My team’s overview, which is available to line managers, proxy managers, and delegates only. The tabs are further divided into sections.

The My overview tab

The My overview tab provides an overview of the learner's own progress. 

There are three cards displayed at the top of the tab:

• Total training. Shows the number of courses on the tenant that the user has been enrolled in, including completed inactive courses (deleted or imported via the Import external training data option on the Users page), courses that are part of training plans the user is enrolled in, courses that are pending approval, and courses for which the user is on the waiting list.
• Active certificates. Shows the number of valid and expiring certificates the user has.
• CEUs earned. Shows the total number of CEUs the user has received.

Further down, the following sections provide summaries and charts for the learner's training, skills, and certificates:

• My training
• Training to complete
• Mandatory training
• Planned training
• Pending training
• Certificates
• Skills

My training

The My training section provides a summary of the user's own progress and contains the following information.

• Completed. Shows the percentage and number of courses on the tenant that the user has completed, including completed inactive courses and courses that are part of training plans. Courses (including courses that are part of training plans) that have been retaken aren't counted here until these courses are completed by the user again.
• Overdue. Shows the number of courses on the tenant that the user is enrolled in but hasn't completed before the due date (including courses that are part of training plans). Inactive courses that have a due date in the past aren't counted here.
• Planned. Shows the number of courses on the tenant that the user is enrolled in but hasn't completed, including courses that are part of training plans the user is enrolled in, courses that are pending approval, and courses for which the user is on the waiting list.

Training to complete

In the Training to complete section, learners can see the number of courses on the tenant that they've been successfully enrolled in but haven't yet completed.

The Training to complete section counts courses that are overdue, due soon, or have no set due date:

• Overdue. Shows the number of courses (including courses that are part of training plans the user is enrolled in) on the tenant that haven't been completed by the user by the due date. Inactive courses with an overdue status aren't counted here.
• Due soon. Shows the number of courses (including courses that are part of training plans the user is enrolled in) on the tenant that the user is enrolled in that have a set due date within the next 14 days.
• No Due Date. Shows the number of courses (including courses that are part of training plans the user is enrolled in) on the tenant that the user is enrolled in that have no due date set.

The Training to complete section doesn't count:

• Training plans themselves — only the courses in them
• Inactive courses
• Courses that are pending approval
• Courses for which the user is on the waiting list.

For more information, select the arrow icon (>) to go to the My training section on My Training Dashboard.

Mandatory training

In the Mandatory training section, learners can see the number of mandatory courses on the tenant that they've been successfully enrolled in.

• Mandatory. Shows the number of mandatory courses (including courses that are part of training plans the user is enrolled in) on the tenant that the user is enrolled in.
• Optional. Shows the number of non-mandatory courses (including courses that are part of training plans the user is enrolled in) on the tenant that the user is enrolled in.

For more information, select the arrow icon (>) to go to the My training section on My Training Dashboard.

Planned training

In the Planned training section, users can see the number of courses in which they're enrolled but haven't completed yet.

The Planned training section counts courses that are:

• In progress. Shows the number of courses (including courses that are part of training plans) on the tenant that the user has started but hasn't completed.
• Pending. Shows the number of courses (including courses that are part of training plans) on the tenant that are pending enrollment approval, as well as courses for which the user is on the waiting list.
• Not started. Shows the number of courses (including courses that are part of training plans) on the tenant that the user has been enrolled in but hasn't started yet.

The Planned training section doesn't count:

• Training plans themselves, only the courses in them;
• Inactive courses.

For more information, select the arrow icon (>) to go to the My training section on My Training Dashboard.

Pending training

In the Pending training section, users can see the number of courses that are pending approval and courses for which they're on the waiting list.

• Waiting for approval. Shows the number of courses (including courses that are part of training plans) on the tenant for which the user has a pending enrollment.
• On waiting list. Shows the number of instructor-led training (including courses that are part of training plans) on the tenant for which the user is on the waiting list. E-learning courses don't have a waiting list.

Certificates

The Certificates section displays the total number of certificates the learner has acquired and the certificate statuses: Valid, Expiring, and Expired. This section shows all acquired certificates acquired across all catalogs. 

If there's more than one certificate for a course or training plan, only the last acquired certificate is counted.

Planned certificates aren't counted here.

For more information, select the arrow icon (>) to go to the Certificates section on My Training Dashboard.

Skills

The Skills section displays the total number of skills the learner has acquired and their statuses: Valid and Revoked.

The skill level isn't counted here. 

If a skill has at least one valid level, this skill is counted as valid.

If all levels of a skill are revoked, this skill is counted as revoked.

For more information, select the arrow icon (>) to go to the Skills section on My Training Dashboard.

The My team's overview tab

The My team's overview tab is available only to line managers, proxy managers, and delegates. It provides a tenant-wide overview of the progress of the line manager's team, as well as the progress of individual team members.

There are two cards displayed at the top of the tab: Requests from direct reports and Requests from direct reports' subordinates. Each card shows the number of requests.

Below, the My team's training status section contains the Direct reports summary and Direct reports’ subordinates Summary. It also contains a list of direct reports and their subordinates, which includes a summary of their training progress.

Direct reports summary

The Direct reports summary card displays the following information:

• Enrollment Requests from Direct Reports. Shows the number of enrollment requests from direct reports that are pending the line manager's approval to be enrolled in a course or training plan and those who are on a waiting list. 
• Direct reports. Shows the number of users who are managed by, and report directly to, the line manager. 
• Training Completed by Direct Reports. Shows the tenant-wide percentage of courses (including inactive courses and courses that are part of training plans) that have been completed by the line manager's direct reports. Courses (including courses that are part of training plans) that were retaken aren't included in this calculation.
• Direct Reports with Overdue Training. Shows the percentage of the line manager's direct reports who are enrolled in but haven't yet completed courses with a due date in the past. 
• Overdue Training enrolled, not Completed by Direct Reports. Shows the tenant-wide percentage of courses that have a due date in the past (including courses that are part of training plans) and haven't been completed by the line manager's direct reports. Inactive courses with a due date in the past aren't included in this calculation.

Direct reports’ subordinates summary

Direct reports’ subordinates summary card displays the following information:

• Enrollment Requests from Direct Reports’ Subordinates. Shows the number of enrollment requests from direct reports’ subordinates that are pending the line manager's approval and those who are on a waiting list.
• Direct Reports’ Subordinates. Shows the number of users who are managed by and report to the direct reports of the line manager.
• Training Completed by Direct Reports’ Subordinates. Shows the tenant-wide percentage of courses (including inactive courses and courses that are part of training plans) that have been completed by the direct reports’ subordinates. Courses (including courses that are part of training plans) that were retaken aren't included in this calculation.
• Direct Reports’ Subordinates with Overdue Training. Shows the percentage of direct reports’ subordinates who are enrolled in but haven't yet completed courses with a due date in the past.
• Overdue Training enrolled, not Completed by Direct Reports’ Subordinates. Shows the tenant-wide percentage of courses (including courses that are part of training plans) with a due date in the past and haven't been completed by the subordinates of the line manager's direct reports. Inactive courses (including courses that are part of training plans) with a due date in the past aren't included in this calculation.
   

List of direct reports and their subordinates 

In this section, line managers can see all users who report to them, along with information about each user, their subordinates, their training progress, and the number of overdue courses.

Hover over a user's progress bar to see details. You can expand users to see the same information for their subordinates (if they have any).

The My training section

The My training section has the Stay on track, My learning paths, and My training sub-sections. Here, learners can see a list of courses and training plans that they're enrolled in across all catalogs they have access to, as well as any learning paths they've created. Learners can start or continue their training, create and manage learning paths, sort and filter training, and track their progress.

In the Stay on track and My training sections, you can view course and training plans as cards (default view) or as a list. Learning paths are displayed as cards. In card view, training plans are displayed as three stacked cards.

In both card and list views, the following information is displayed:

• Training type and icon: e-learning, instructor-led training, or training plan
• Training title
• Training due date, if set, including information about whether a training is overdue or due soon (within 14 days)
• Mandatory mark, if the training is set as mandatory 
• Expected duration, where available. 

Additionally, in list view, the Status column displays Not started, In progress, or Completed, along with the completion date.

Courses imported from LinkedIn Learning, Go1, OpenSesame, and Udemy Business, or created via Content365 Authoring, are displayed with the relevant brand icon.

If training is set as a favorite, the heart icon is filled in with color.

Stay on track

The Stay on track section provides an at-a-glance view of courses and training plans that might need a learner's attention. This section is displayed when a learner has started at least one course, or is enrolled in a course or training plan that is overdue or due soon. 

In card view, learners navigate the section by selecting the left or right arrows, navigational buttons at the bottom of the section, or swiping horizontally.

Depending on the learner's training progress, the Stay on track section might include the following tabs: 

• In progress. Lists courses and training plans that the learner has started but not yet completed.
• Due soon. Lists courses and training plans that are due in 14 days or sooner.
• Overdue. Lists overdue courses and training plans that the learner is enrolled in.

My learning paths

A learning path is a flexible framework that enables learners to build a personalized learning experience that helps them achieve their personal and professional goals. 

In this section, learners can create learning paths and view existing ones. 

For more information about learning paths, see this article.

My training

The My training section shows courses and training plans across all catalogs on the tenant that the user has access to, and provides an overview of all courses and training plans the user is enrolled in, is on the waiting list for, or has a pending enrollment approval for.

Users can view the list of training as cards or list by selecting the relevant buttons on the right-hand side of the section.

Users can select a Mandatory filter to see only mandatory courses and training plans.

The training completion status is displayed on the training card:

• Completed. The user has already completed the course or training plan. 

  In card view, the Completed status is displayed on the training card, with the completion date stated directly above the status.

  In list view, the Completed status is displayed in the Status column and the completion date isn't displayed. To see the completion date, open the training home page.

• Not started. The user is enrolled in the course or training plan but hasn't started it. In card view, the Not started status is displayed on the training card and in list view, it's displayed in the Status column. 
• In progress. The user has started but hasn't yet completed the course or training plan. In card view, the In progress status is displayed on the training and in list view, it's displayed in the Status column. 
• Pending approval. The user is pending approval to be enrolled in the course or training plan. In card view, the Pending approval status is displayed on the training and in list view, it's displayed in the Status column. 
• Waiting list. The user is on the waiting list for the session or course. In card view, the Waiting list status is displayed on the training and in list view, it's displayed in the Status column.

Search and filtering options

The My Training section provides the same search and filtering options in both card and list views. 

The filtering and search parameters you apply determine the training displayed on the Planned, Completed, Favorites, and All tabs. You can further filter the training by selecting the relevant tab or searching the filtered results via the Search field.

Filter by mandatory status

Select Mandatory to show only courses and training plans that learners must complete. It also shows mandatory courses that are part of training plans.

The Mandatory icon () indicates that the course or training plan is set as mandatory for everyone, or for selected learners (including the current one). In card view, the Mandatory icon is displayed at the top of course and training plan cards. In list view, the icon is displayed on course and training plan thumbnail images.

Filter by training type

By default, active training of all types is displayed. Use the Training Type filter to filter training.

In the filter, under Training Type, select the types of training you want to see on the dashboard. After selecting the relevant checkboxes, the training display is automatically adjusted and shows the number of selected parameters. The selection reverts to 1 selected with Hide Inactive preselected and no training type selected after a page refresh or navigation from another page.

Sort alphabetically or by due date

The Sort by drop-down menu enables learners to sort courses and training plans according to:

• Earliest due date first. Courses and training plans with the oldest due dates, and therefore the most important to complete, are displayed at the top of the list. This is the default filter setting.
• Latest due date first. Courses and training plans with the most recent due dates are displayed at the top of the list.
• Alphabetically (A-Z). Courses and training plans are sorted by name alphabetically (A-Z). 
• Alphabetically (Z-A). Courses and training plans are sorted in reverse alphabetical order (Z-A). 

Filter by favorites or training completion status

In card view, the training completion status is displayed on the training card. In list view, the completion status and date are displayed in the Status column, which can also be used for sorting.

To filter courses and training plans, select one of the tabs: Planned, Completed, Favorites, or All. By default, the Planned tab is displayed, showing active planned courses and training plans the user is enrolled in across all catalogs to which the user has access.

• Planned. Displays courses and training plans that the user is enrolled in, is on the waiting list for, or is waiting for approval to be enrolled in. Courses and training plans that have the Not Started, In Progress, Pending Approval, or Waiting List completion status are displayed in this view.  
• Completed. Displays courses and training plans that the user has completed across all catalogs to which the user has access. Published, unpublished, imported via the Import external training data option on the Users page, and deleted courses and training plans are counted here, as well as courses and training plans from deleted catalogs. Courses and training plans that have the Completed completion status are displayed in this view. 
• Favorites. Displays the list of courses and training plans that you've added as favorites, regardless of their completion status. Favorites are marked with the filled heart icon.
• All. Displays all courses and training plans across all catalogs to which the user has access as a learner. Courses and training plans of all completion statuses are displayed here.

Search training

Use the Search field in the top right-hand corner of the page to find courses and training plans. Searches run on training titles in My training, and display courses and training plans of completion statuses, displayed in separate tabs. If training is added to favorites, search results are also displayed on the Favorites tab.

If you've applied filters (Mandatory and/or Training Type), the search will run only on filtered training. For example, if you select Mandatory and e-learning training type filters, the search will return only mandatory e-learning courses on the relevant tabs.

Select x () in the Search field to close the search and revert to the original view.

Available actions

From each training card (in card view) or training row (in list view), learners can perform a selection of actions according to the training type and other settings:

• View a course or training plan
• View training details
• Cancel enrollment request
• Add to favorites/remove from favorites
• Retake a course or training plan
• Unenroll from a course or training plan
• Engage with courses

To view the available actions, select the relevant icons or the ellipsis menu.

View a course or a training plan

In both card and list views, select the course or training plan title to go to its home page. 

If the LMS admin has set training home pages to open on a dedicated page, courses and training plans open as standalone pages.

View training details

Select View details to open a panel that displays information about the training, including its description, course content, and contacts. From here, learners can enroll or unenroll from the training, add training to favorites, and select View course or select the training title to open its homepage.

For instructor-led training courses, learners can see available sessions and register for them. They can also request sessions here, if the option is configured for this course. For information about how learners can enroll in instructor-led training and register for sessions, see this article.

For training plans, the list of its courses is displayed. Learners can select and navigate to any active, unlocked course in the training plan. A lock icon is displayed for deleted and locked courses (with the prerequisites set). To access a locked course, you first need to enroll in the course, or complete all preceding courses.

Cancel enrollment request

To cancel a course or training plan enrollment request, from the ellipsis menu on the relevant training card, select Cancel Request. Users are asked to enter the reason for cancelling their enrollment request.

Add to favorites/remove from favorites

You can mark courses and training plans you find interesting as favorites so you can quickly find them later.

In card view, select Add to favorites (the heart icon) on the training card to add it as a favorite. To remove training from favorites, select the heart icon again.

To add a training to favorites in list view, go to the Actions column on the right-hand side, and select Add to favorites (the heart icon) on the training row. To remove the training from favorites, select the icon again.

Retake training

The retake action is available if the certificate has expired or is about to expire, or if a course or catalog admin enables the Voluntary Retake option in the training settings.

To retake a course or training plan, select Retake from the ellipsis menu on the training card.

For more information about training retake options, see this article.

Unenroll from training

To unenroll from a course or training plan, select Unenroll from the ellipsis menu.

For more information, see this article.

Engage with courses

In card view, hover over a course card and select Play. Alternatively, select the select Play from the ellipsis menu on the card.

In list view, select Play on the course row.

You're redirected to the Learn365 player, with the available learning items of the course opened on the first incomplete item.

Get training recommendations with AI

If AI-enhanced features are enabled, users can get training recommendations in the Training section via Orbie, our AI coach and assistant.

If AI-enhanced features aren't enabled, this feature won't be available.

Orbie takes keywords from the user's goal and looks for a match in training across all catalogs on the tenant to which the user has access, including training imported from LinkedIn Learning, Go1, OpenSesame, Content365 Authoring, and Udemy Business. Orbie looks for a match in course and training plan properties such as its title, long description, and categories.

To optimize space when they're not looking for training recommendations, users can collapse this section. To do this, select the arrow on the top left-hand side of the section. Select it again to expand. The next time the user opens the Training section on My Training Dashboard, the recommendations section will inherit this view.

For more information about how users can get training recommendations with AI, see this article.

The Course catalog section

The Course catalog section provides an overview of all published courses and training plans in a catalog.

If a learner has access to just one catalog, they'll see training from this catalog. If a learner has access to more than one catalog, for example, they've been invited to, or enrolled in training from other catalogs, they'll see courses and training plans from those catalogs as well. Learners can view available training across all catalogs via the All catalogs view, and can navigate to other catalogs via the the All catalogs drop-down. 

Depending on the selected view (single catalog or All catalogs), the Course catalog section might include the following elements:

• Browse buttons. Displayed above the list of training, the buttons act as category filters that enable users to quickly access courses and training plans that have those categories and their subcategories assigned. If browse buttons are enabled, the Home button is also displayed, which opens the Course catalog section without any filters applied. Browse buttons are available only in single catalog view on the course catalog home page and the Course catalog section on My Training Dashboard.
• The Popular right now section. Up to 20 highest-ranked and/or new training in the catalog can be displayed here. In All catalogs view, courses across all catalogs the learner has access to on the tenant are displayed. This section is available only in single and All catalogs views in the Course catalog section on My Training Dashboard.
• The Featured categories section. Up to five featured categories can be displayed as tabs, showing courses and training plans that have these categories and their subcategories assigned. This section is available only in single catalog view in the Course catalog section on My Training Dashboard and can be hidden.

Catalog admins can configure the display of these elements via Catalog settings. For more information, see this article.

The All training section is always displayed, and is available for both the single and All catalogs view. Training in this section can be displayed in card, list, or calendar view.

Catalog admins, as well as course admins who manage at least one course or training plan in the catalog, can manage catalog settings via Manage catalog in the top right-hand corner. This takes them to the Learn365 Admin Center > Training Management page. There, course admins will see only the courses and training plans they administer.

Catalog admins can customize the look of this section, including the catalog name and greeting, and the sections, viewing options, filters, and other visual elements that will be available to users. The Catalog settings menu is accessible via the cog icon () in the top right-hand corner. 

LMS admins can additionally customize the look of the All catalogs view.

The Assessments section

The Assessments section is displayed to users who are assigned as course assessment supervisors. Here, supervisors can see a list of learners who are enrolled in published courses that contain assessments for which they are a supervisor and review any assessments submitted by learners. Unpublished, ended, or scheduled training isn't included here. Inactive users aren't listed.

Supervisors receive the Assessment sent for review notification when learners submit an assessment that requires a review.

As a supervisor, go to My Training Dashboard > Assessments. Twenty assessments are displayed per page. If you're supervising more learners, you can navigate between pages by selecting the Next or Previous arrows, or a specific page number at the bottom of the page. All assessments are listed here, whether they're configured as learning modules or learning items within modules.

Assessment information is displayed in columns, each of which can be sorted alphabetically: Learner, Assessment, Status, and Completed on.

Select the training title below the name of the assessment to view the course that contains the assessment.

You can send learners an email if they have an associated email address. To do this, select a learner's name in the list. The message will contain the the supervisor's email address in the From field and the learner's email address in the Cc field. If a learner doesn't have an associated email address, the message won't be delivered.

Sort and filter assessments

You can filter the list by one or more of the following criteria: Learner, Department, Job Title, Training, and Status. On the filter drop-down, you can use the search field or select multiple filtering parameters. For every filter except Status, you can use the search field in the drop-down menu to quickly find filtering parameters. You can clear the filters by selecting Clear all at the bottom of the drop-down menu.

You can clear all filters by selecting Clear filters on the right-hand side of the filters. This option is available when at least one filter is active.

The following filtering options are available:

• Learner. Filter the list by selecting specific learners. Inactive users aren't displayed here.
• Department. Filter assessments from learners according to their department. The number of assessments from each department is shown in parentheses.
• Job Title. Filter assessments from learners according to their job title. The number of assessments according to each job title is shown in parentheses.
• Training. Filter assessments by courses that contain the assessments. Unpublished, ended, and scheduled courses aren't included here.
• Status. Show only assessments with a specific status:
  • Completed. The supervisor has reviewed and approved the assessment.
  • Not started. The learner hasn’t submitted the assessment for review.
  • Pending review. The learner submitted the assessment and is waiting for supervisor review.
  • Returned. The learner submitted the assessment for review, but the supervisor has returned it without approving it. The learner should make the required changes and resubmit the assessment.

Review assessments

Select (the eye icon) to view an assessment. A panel opens, showing the assessment title and its review status. Here, as a supervisor, you can give feedback or reply to learners via comments in the Enter comment field, and approve or return assessments that are Pending review. You can add comments to assessments that have the Not started and Pending review statuses. You can't add comments to Returned assessments.

On the menu bar on the top right-hand side, you can select:

• the people icon () to see the names of supervisors, if any have been assigned.
• the information icon () (image in parentheses) to view the assignment description, if there is one.

Additionally, under the ellipsis (...) icon, you can select:

• Approve to approve the assessment.
• Return to send the assessment back to the learner without approving it.
• View Course to see the course that contains the assignment in a side panel. 
• Email learner to email the learner if they have an associated email address. If a learner doesn't have an associated email address, the message won't be delivered.

When sending an assessment back to the learner, you can add a comment or file to support your decision and tell them what changes they need to make before they resubmit. Select Return to send the assessment back to the learner. Learners receive the Assessment returned notification when you return their assessment. 

Select Approve to approve the assessment. This marks the assessment as Completed and means it can no longer be changed. Learners receive the Assessment approved notification once you approve their assessment. For more information about assessment notifications, see this article.

If a grading scale has been added to the assessment, you must select a grade when you approve the assessment or return it to the learner. 

The grade you give, along with a percentage in brackets, is added as a comment from you, and displayed at the top of the page with a star icon.

You and other assessment supervisors can also see the grade and percentage when you access the assessment via My Training Dashboard > Assessment. 

Learners see your comment and the grade you've given on the assessment's page in the Learn365 player, but without the percentages.

The Skills section

The Skills section shows all skills of the current learner, across all catalogs on the tenant to which they have access. Here, learners can search, filter, and add their skills.

Learners can also see an overview of target skills and the skill gap, and a chart with this information, if target skills have been defined for the learners. To learn more about target skills and the skill gap, see this article.

The target skill and skill gap chart

The chart on the Skills page visually represents a learner’s progress toward their defined target. A radar chart will be shown if between three and twenty skills have been defined for a learner. If fewer than three or more than twenty skills have been defined, a bar chart will be shown.

If at least one target skill has an associated category, you'll see filters at the top of the Skills section.

The first filter enables you to choose whether to filter the chart By skill (the default option) or By category.

Select By category. When By category is selected, the chart will show the categories, and the average skill proficiency and gap in each category.

For example, three target skills have been defined for a learner: Email Etiquette, Teamwork, and Interpersonal Communication. These target skills are associated with the Written Communication category. For this category, the chart will show the learner's average proficiency and gap in the three skills.

A radar chart will be shown if there are between three and twenty total categories associated with the target skills. A bar chart will be shown if fewer than three, or more than twenty total categories are present.

The category filter enables you to further filter the target skill proficiency and gap by associated categories. For example, selecting the Written Communication category will show the target skill proficiency and gap for the three skills associated with it: Email Etiquette, Teamwork, and Interpersonal Communication.

Select All categories to show skills without categories.

Hover over a skill in the chart to see a tooltip that will show the target and current proficiency levels, as well as how far the learner is away from the target. If the target has been met, the Current proficiency bar will be green. Otherwise, it will be yellow.

View skills

Learners' skills are grouped under the All, Revoked, Pending approval, Planned, and Valid tabs in the Skills.

Below the tabs, skills information is presented. From here, learners can view the course or training plan that they completed to gain the skill, contact the person who granted them the skill, or retake the training. Select a column name to sort the list.

The following information is displayed:

• Skill title. Displays the title of the skill.
• Level. Displays the level of the skill.

• Skill source. Displays one of the following, depending on how the learner acquired the skill:
  • The title of the training that, upon completion, awards the skill. If the training is deleted, ended, unpublished, or imported via the Import external training data option on the Users page, the training title is grayed out.
    • Select the training title to go to the home page of the training for which the skill was awarded.
    • Select the retake icon () near the training title to retake it, if this option is available. The retake option isn't available for skills that have the Planned status.
  • The name of the admin who manually granted the skill to the learner via the Users page or the Line Manager Dashboard without assigning the learner to specific training. Select the admin's name to contact them via email.
  • The name of the line manager who approved the skill request that the learner added via the Add my skills option. The line manager's name will be displayed only if line manager approval for the self-evaluation of skills is required.
  • The name of the learner, if they added the skill themselves via the Add my skills option and line manager approval isn't required.

• Status. Displays the status of the skill: Planned, Pending approval, Revoked, or Valid.
  • Planned. The skill will be awarded upon training completion.
  • Pending approval. The learner added a skill via the Add my skills option and is awaiting line manager approval.
  • Revoked. The skill has been revoked.
  • Valid. The skill is valid. If the learner sees a grayed-out retake icon () near a valid skill, it means the training for which the skill is awarded is being retaken. In this case, the valid status of the skill relates to the learner's previous achievement, and the skill with the planned status listed under a retaken one will become valid after the retake is completed.
• Acquired on. Displays the date on which the skill was acquired. 
• Revocation date. Displays the date on which the skill will be revoked (if set) or was revoked.

Search and filter skills

The Skills section includes the following search and filtering options. You can use more than one filter at a time, together with the Search function.

• Skill. Select one or more skills by which to filter the list, or use the search box to find the relevant ones.
• Skill source. Further filter the Skills list by selecting one or more courses or training plans that, or people who, granted or added the skill. Alternatively, use the search field inside the filter to find a skill source.
• Category. This filter is displayed only if the learner has skills for which categories are defined. Learners see only the categories that relate to their skills. Select one or more categories by which to filter the list or use the search field inside the filter. 
• Acquired on. Select the date range within which the skill was acquired.
• Revocation date. Select the date range within which the skill was, or will be, revoked.

Use the Search field in the top right-hand corner of the page to search for a specific skill. The search works by looking for skill properties that contain the search term, not just words that start with it: training titles for which the skill is awarded or the person who granted the skill, skill title, and skill level. If you've applied filters, the search will run only on filtered skills.

Select a column name to sort skills by that column. By default, skills are sorted by Status (Planned > Revoked > Valid).

Add my skills

For learners to be able to add and self-evaluate skills, the Self-evaluation of skills option must be enabled via the Learn365 Admin Center > All catalogs > Global Settings > LMS configuration > Skills framework features. For more information, see this article.

To add a skill to their record, learners should follow these steps:

1. On My Training Dashboard, go to the Skills section. 

2. Select Add my skills. The Add my skills panel opens.

3. Under Select skills, use the drop-down menu or enter the first few characters of a skill, then select the relevant one to add it. Add more skills as required. Select X to remove skills from the field. For each added skill, a Select levels option opens.

4. Under Select levels, select the Proficiency level from the drop-down menu for each of the skills you're adding.

5. When you've added all the skills, select Add.

What happens next depends on the setting of the Require line manager approval for self-evaluation of skills toggle in the Learn365 Admin Center > All catalogs > Global Settings > LMS configuration > Skills framework features. For more information on this setting, see this article.

If line manager approval isn't required, learners can add and evaluate their own skills without line manager approval. The added skill will be displayed in the Skills section and added to the learner's transcript.

If line manager approval is required, the added skills will be displayed as Pending approval until the request is reviewed by their line manager:

• If the line manager approves the requested skill, it will be displayed in the Skills section and added to the learner's transcript. The learner will receive the Skill request approved email notification.
• If the line manager rejects the requested skill, the learner will receive the Skill request rejected email notification and the Pending approval skill will be deleted.

The Certificates section

View certificates

The Certificates section displays information presented in the following columns. 

• Training title. Displays the title of the training for which the certificate is awarded. 
• Status. Displays the status of the certificate. This can be Valid, Expiring, Expired, or Planned.
  The expiring status depends on the Certificate Expiry Reminder settings set in the Notifications section. By default, this is set to 60/30/14/7 days before the certificate expires. For example, 60 days before expiration, the certificate's status is changed to Expiring and a corresponding notification is sent to the user. 
• Issued Date. Displays the date when the certificate was issued. 
• Expiry Date. Displays the date when the certificate will expire.

Search and filtering

The certificates in the Certificates section are organized by the following tabs.

• Select a tab with the relevant status (Planned, Expiring, Expired, or Valid) to display only the certificates that have the selected status. Select the All tab to view all certificates awarded to you.
• Each column can be used to sort the list by selecting the column's name. By default, certificates are sorted by the Status column in the following order: Planned > Expiring > Expired > Valid. 
• To search for a specific certificate, use the Search field in the top right-hand corner of the page. The search looks for words that contain the search term, not just words that start with the search term used. The search runs on the courses and training plans for which the certificate is awarded. 
• Selecting the Issued Date column, certificates can be sorted from newest to oldest (down arrow) or oldest to newest (up arrow), based on the issued date. 
• The same logic applies to the Expiry Date column—certificates with the oldest (down arrow) or nearest (up arrow) expiry date will be displayed first.

Available actions

You can perform the following actions on the certificate page: card are available in the right-hand column and from the ellipsis menu.

View course or training plan. Select the title of the course or training plan for which the certificate was awarded to go to the training home page. Titles of deleted courses and training plans are grayed out.

Download certificate. Select the Download certificate icon to save the certificate .PDF file your device. You can download certificates for deleted completed courses or training plans here.

Retake Course/Training Plan. Select the retake icon to initiate a retake of the training for which the certificate was awarded. This action is unavailable for certificates with the Planned status.

The External learning time section

Under External learning time, learners can see all the time they have recorded for external and informal training, that is to say, training they have taken outside of Learn365. They can also record the amount of time they have spent on this training across learning time categories and attach certificates for this training.

Record learning time for external training

To record learning time for external or informal training, learners follow these steps:

1. Select Add training hours. The Add training hours dialog opens.

If a learner hasn't yet recorded any time for external or informal training, this section will be empty and they will see the following message: "Your reported hours are empty. Once you add a training record they will appear here."

Learners enter information under four named sections.

2. In the Add training details section, enter the Training title.

3. Enter a Description for the training.

4. Select the date they successfully completed the training from the Acquired on calendar.

5. In the Select learning time categories section, select each learning time category to which this training applies from the drop-down list. Only active learning time categories can be selected.

Selected learning time categories are added to this field when they are selected. To remove a category, select x next to the name in the field.

6. In the Enter completed hours section, enter the number of Hours spent on the course in HH:mm format for each Learning time category selected in step 5.

If the hours recorded for a learning time category require line manager approval, the following message is displayed below the Learning time category field: "This record requires admin approval".

7. If the learner acquired a certificate on successful course completion, they can upload it. Drag and drop the certificate here, or use Select file to choose the certificate. If a learner uploads a certificate, they must also select its Issued Date. If known, learners can also add an Expiry date. Certificates for external learning time aren't displayed in the Certificates section on My Training Dashboard.

8. Once the learner has entered all the information, select Add to return to the External learning time section.

Here, a row is added for each learning time category selected in step 5.

View and manage external learning time

The External learning time section displays a row for each learning time category associated with the training. So if a learner added three categories for a course, three rows are displayed for the course.

The information is presented in the following columns. 

• Training title. The title of the training for which the learner recorded external learning time. Self-reported training is displayed above the training title.
• Learning time category. The learning time category associated with the training,
• Hours. The number of hours the learner recorded for the training.
• Status. The status of the external learning time. This can be Approved, Auto-approved, Pending approval, or Rejected.
• Acquired on. The date the learner successfully completed the training.

Apply a filter

Each column can be used to sort the list by selecting the column's name. By default, external learning is sorted by the Training title column.

Learners can filter the view using one or more filters by selecting from the respective drop-downs:

• Learning time category. Select from all active learning time categories.
• Approval status. Select from Approved, Auto-approved, Pending approval, and Rejected.
• Certificate uploaded. View learning time for training where a certificate was uploaded (Yes) or where a certificate wasn't uploaded (No).
• Acquired on. Enter a date range to view learning time for this period.

Available actions

You can perform the following actions for each row in the External learning time section:

• Add training hours. Record hours against for external training. The Add training hours dialog opens. For more information about recording training hours, see Record learning time for external training.
• View learning time. Select (). The Edit dialog opens. This shows a read-only view of the learning time. This option is available for Approved, Auto-approved, and Rejected learning time records. If a learning time record is rejected, learners can see the rejection reason.
• Edit learning time. Select (). The Edit dialog opens. Check and edit the information then select Save or Cancel. This option is available for learning time records Pending approval.
• Delete learning time. Select (). Deletes the learning time row. This action can't be undone.

The Transcript section

In the Transcript section, users see an overview of all courses and training plans they're enrolled in, all planned, valid, expiring, and expired certificates, and all planned, valid, and revoked skills across all catalogs to which they have access.

The Transcript section includes four subsections: Training, External learning time, Certificates, and Skills. The External learning time subsection will be displayed only if an LMS admin has enabled this feature.

To navigate between subsections, you can collapse a section using the arrow icon, or select the subsection you want to display from the Type filter. By default, all subsections are displayed. Selecting all the subsections from the filter has the same effect as an empty filter.

The Training subsection

Under Training, users can see all courses and training plans they're enrolled in, across all catalogs to which they have access. This includes courses and training plans from deleted catalogs.

The following information about courses and training plans is displayed:

• Training title
• Status (Not Started, In Progress, or Completed)
• Completion date for completed courses and training plans
• CEUs (if set).

Each column in the Training subsection can be used for sorting by selecting the column name. By default, courses and training plans are ordered alphabetically by name (A-Z). 

Select the training title to go to its home page. If a course or training plan has been canceled, unpublished, deleted, or imported via the Import external training data option on the Users page, it can't be accessed its title is disabled.

An asterisk near numbers in the CEUs column indicates that these are planned CEUs that will be received upon completion of the training.

At the top of the section, you can track Total CEUs (the sum of earned and planned CEUs), Planned CEUs that will be received, and Earned CEUs that have already been received.

The External learning time subsection

This subsection will be displayed only if an LMS admin has enabled this feature.

Under External learning time, learners can see information about any approved learning time for learning time categories that are marked for inclusion in the transcript. Pending approval and rejected learning time requests aren't displayed here.

This subsection displays a row for each learning time category associated with the training. So if a learner added three categories for a course, three rows are displayed for the course.

• Training title. The title of the training for which the learner recorded external learning time. Self-reported training is displayed above the training title. for certificates that were uploaded when the learner logged hours for external or informal training.
• Learning time category. The learning time category associated with the training,
• Hours. The number of hours the learner recorded for the training.
• Status. The status of the external learning time. This can be either Approved or Auto-approved.
• Acquired on. The date the learner successfully completed the training.

For information about how learners record learning time for external training, see Record learning time for external training.

The Certificates subsection

Under Certificates, users can see all their certificates, displayed with the following information:

• Training title. Self-reported training is displayed above the training title for certificates that the learner uploaded when they logged hours for external or informal training.
• Learning time category. The learning time category associated with the training. This field is populated only for self-reported hours.
• Status. Planned, Expiring, Expired, or Valid.
• Issued Date. Except for planned certificates)
• Expiry Date. If set.

If users have more than one certificate for a course or training plan, all of them are shown in this section.

For self-reported training, one row is displayed for each learning time category the learner added to the training. Only categories marked for inclusion in the transcript are included here.

Each column in the Certificates subsection can be used for sorting by selecting the column name. By default, certificates are sorted by Status (Planned > Expiring > Expired > Valid).

Select the title of a course or training plan to go to the training home page. If a course or training plan has been canceled, unpublished, deleted, or imported via the Import external training data option on the Users page, it isn't possible to access it, and its title is grayed out.

The Skills subsection

Under Skills, learners can see all their skills listed with the following information:

• Skill title
• Level
• Skill source
• Status (Planned, Revoked, or Valid)
• Acquired on date (except for planned skills)
• Revocation date (if set).

Each column in the Skills subsection can be sorted by selecting the column name. By default, skills are sorted by Status (Planned > Revoked > Valid).

The Skill source column displays either the title of the training or a person's name, depending on the way the skill was acquired:

• The title of the training that, upon completion, awards the skill. If the training link is blue, you can select it to go to the training home page. If the training link is gray, it's disabled because the training is canceled, deleted, ended, unpublished, or imported via the Import external training data option on the Users page. 
• The name of the admin who granted the skill manually via the Users page or the Line Manager Dashboard. You can contact this person via email by selecting their name. 
• The name of the learner, if they added the skill themselves via the Add my skills option and line manager approval isn't required.
• The name of the line manager who approved the skill request that the learner added via the Add my skills option. The line manager's name will be displayed only if line manager approval for the self-evaluation of skills is required.

Export Transcript data

The Export > Export transcript option in the top right-hand corner the Transcript section enables you to download the entire transcript that shows all skills, certificates, self-reported hours, and courses and training plans that the user is enrolled in. This option is available regardless of what subsections are displayed in the Transcript section.

The downloaded transcript supports multiple language characters and contains detailed information on Training, Certificates, and Skills.

• Under Training, users can see all courses and training plans they're enrolled in, across all catalogs for which users have access. The title, status (Not Started, In Progress, or Completed), the completion date (for completed courses and training plans), and CEUs are displayed. Courses and training plans from deleted catalogs are also displayed in this view.
• Under Certificates, users can see all their certificates. The title, validity status (Valid, Expiring, Expired, or Planned), the issue date (except for planned certificates), and expiry date (if set). If users have more than one certificate for a course or training plan, all certificates relating to the training are displayed in this section.
• Under Skills, users can see all their skills. The title, validity status (Revoked, Valid, or Planned), the achievement date (except for planned skills), the revocation date (if set), and in the Skill source column, the training title which, upon completion, the user was awarded this skill or for which somebody manually awarded the skill to the user.
• Under External learning time, users can see all external or informal courses for which their self-reported hours are approved. The title, learning time category, number of hours, approval status, and the completion date (Acquired on) are displayed. This section of the transcript is displayed only if an LMS admin has enabled this feature.

Training duration report

The Export > Export duration report option in the top right-hand corner of the Transcript section enables learners to download a report that shows the expected amount of time they will spend on training (as specified in the training settings) in the current catalog (Estimated duration). If the LMS admin has enabled the Allow learners to register training time feature in Global settings, the Estimated duration report will include additional information about self-reported hours.

If the LMS admin or Microsoft 365 global admin has enabled real time tracking in Global settings, learners can choose to run the report for either the expected amount of time or the actual amount of time they took to complete e-learning courses (based on how long they spent consuming content displayed in the Learn365 player) via Actual duration.

To run the training duration report, learners follow these steps:

The learner selects Export > Export duration report > Actual duration or Estimated duration.

When the report is generated, it will be downloaded to the learner's device as an Excel file. The report will display information in the language defined in the learner's browser settings.

For more information about the training duration report, and how LMS admins and Microsoft 365 global admins enable real time tracking, see this article.

The CEUs section

In the CEUs section, users can get an overview of their received CEUs (Continuing Education Units). This section displays only the courses and training plans that the user is enrolled in that offer CEUs. The title, training type, number of CEUs granted, and the user's CEU status (Earned or Planned) are displayed.

CEUs from completed deleted courses and training plans are also displayed here, but they can't be accessed, and their titles are disabled.

At the top of the CEUs list, a bar shows a summary of the CEUs and their status.

• Total. The sum of earned and planned CEUs. 
• * Planned. CEUs that will be received upon training completion. 
• Earned. CEUs that have been received upon training completion. 

To see the CEUs for each course in a training plan, select expand arrow next to the training plan title.

When users retake a course or training plan, they see duplicates of this training - one with the Earned status and an explanation tooltip notifying them that the training is being retaken, and one with the Planned status.

The Earned status is the user's previous achievement and the number of CEUs the user has already received.

The Planned status shows the number of CEUs the user will receive after a successful retake. 

After the retake is completed, the number of CEUs earned is updated, the duplicate with the Earned status is deleted, and the Planned one becomes Earned and is the only one displayed.

Available actions

Additional information and action links for the training are available in the right-hand column:

• View Course/Training Plan. Redirects you to the home page of the training that offers CEUs. 
• Unenroll. Available on the CEUs cards that have the Planned status only. Allows you to unenroll from the course or training plan that the CEUs are offered on completion. 
• Sessions details. Opens a right-side panel, where session information is displayed: name, start date, contacts you can reach out to (sessions instructors or course admins if no instructors assigned), and location. 
• Retake Course/Training Plan. Available for CEUs with the Earned status only. Allows you to initiate a retake of the training that the skill was awarded for if the Voluntary Retake option is enabled.

Search, filtering, and tabs

The CEUs section includes the following search and filtering options:

• From the All filter, select the relevant statuses (All, Earned, or Planned) so that only courses and training plans that have the selected CEUs statuses are displayed. By default, all courses and training plans with all statuses are displayed in alphabetical order (A-Z) by title.
• The Completion period filter allows you to filter courses and training plans that have a completion date in the selected date range. A panel that contains a calendar opens, enabling you to select the date range. 
• To search for a specific course or training plan that offers CEUs, use the Search field. The search looks for words that contain the search term, not just words that start with the search term used and runs on course and training plan titles. 
• Each column—Training Name, Status, Completion date, and CEUs—can be used for sorting skills by selecting the column name. Selecting the Completion date column enables you to sort courses and training plans by the most recent to oldest (down arrow) or oldest to most recent (up arrow) completion date.
   

The Leaderboard section

The Leaderboard section displays the ranking of users on the tenant based on the total number of completed courses and training plans, earned CEUs, and acquired certificates. It also includes a podium of the top three learners in each category, complete with gold, silver, and bronze medals displayed with their picture.
 

Select the rating criteria by which to rank the leaderboard: Training completed, CEUs earned, and Certificates acquired.

You can select the date range for which the Leaderboard should count data using the Overall drop-down menu: This week, This month, This year, or Overall (the last option is set by default). Progress and achievements during the selected period are displayed in all the rating tables in the Leaderboard section. Dates are set according to the regional settings of the current site.

A maximum of 10 learners are displayed on the Leaderboard at a time. Users can see their own score at the bottom of the list, even if they aren't in the top 10.

If a user hasn't completed training, earned CEUs, or acquired certificates, the user can still see themselves at the bottom of the list, with 0 points next to their name.

Settings

Only LMS admins can see the Settings section on My Training Dashboard.

From this section, LMS admins can control the left navigation of the dashboard (globally for all users) and decide what information is available from the dashboard. For detailed information about the settings for the left-navigation of My Training Dashboard, see this article.

Training Management

Required role: catalog admin or course admin.

The training management menu on course and training plan home pages enables catalog admins and course admins to manage their courses and training plans via the Learn365 Admin Center. 

The cog icon for the menu is displayed on the training home page when a course or training plan is accessed via the left navigation bar on My Training Dashboard.

The available options differ depending on the training type and user role.

• For more information about the available options for e-learning courses, see this article.
• For more information about the available options for instructor-led training courses, see this article.
• For more information about the available options for training plans, see this article.