Content365 Authoring: introduction

Introduction

Content365 Authoring enables catalog admins to create engaging courses in a number of ways.

This article introduces the various steps to create, edit, and manage Content365 Authoring courses.

Enable AI-powered features in Content365 Authoring

Required role: LMS admin or Microsoft 365 global admin

Before catalog admins can create AI-powered courses, and before admins can add course narration, translations, or generate or refine other content using the AI assistant, you must enable these AI-enhanced features.

For information about how to enable AI-powered assistance features in Content365 Authoring, see this article.

Create a course

Required role: catalog admin. Course admin can edit and manage the course after it's created.

You can create Content365 Authoring courses in the following ways:

• Generate using a prompt (Generate with AI). This method enables you to create a course from a prompt. Here, Content365 Authoring uses AI to create a course from an idea or learning goal. For more information, see this article.
• Start from scratch (Create training). Use this method to manually create a course from scratch. Here, users with a clear course plan or existing materials have full control over course content and structure. For more information, see this article.
• Generate from a document (Transform a document). This method enables you to create a course from one or more documents. For more information, see this article.
• Generate from a presentation (Convert a presentation). This method enables you to create a course from a presentation. For more information, see this article.

Generate with AI, Transform a document, and Convert a presentation are available only if AI-powered assistance features in Content365 Authoring are enabled.

Edit Content365 Authoring courses

Required role: catalog admin or course admin.

After you create a course, you can edit your course and the Content365 Authoring course settings. For more information, see this article.

Add screens to your course

Required role: catalog admin during course creation. Course admin can add screens to the course after it's created.

After you create a course, you can continue to add and edit screens. For more information, see this article.

Sync Content365 Authoring course changes to your Learn365 course

Required role: catalog admin or course admin.

Changes you make after initial course creation are saved automatically, but only in Content365 Authoring. Changes are applied to the course in Learn365 only when you choose to update the associated content package. For more information, see this article.

Add Content365 Authoring course narration

Required role: catalog admin during course creation. Course admin can add narration after the course is created.

The narration feature provides an engaging, spoken version of your course that enhances accessibility and can help learners follow content more easily. For more information, see this article.

Add Content365 Authoring course translations

Required role: catalog admin during course creation. Course admin can add course translations after the course is created.

The translation feature enable you to make your Content365 Authoring courses available in different languages. For more information, see this article.

Duplicate a Content365 Authoring course

Required role: catalog admin.

The duplicate Content365 Authoring course feature enables you to create a new course based on another one. You might find this particularly useful if you want to create courses that have similar settings but vary slightly in terms of content. The course is duplicated in the same catalog. For more information, see this article.

Convert content packages to standalone SCORMs

Required role: catalog admin.

You can convert content packages generated by Content365 Authoring to standalone SCORMs, so you can distribute and use them outside Learn365. Converting a content package to a standalone SCORM unlinks it from Content365 Authoring, meaning you can no longer edit course content there. For more information, see Convert to standalone SCORM in this article.

Delete Content365 Authoring courses

Required role: catalog admin or course admin.

For information about how to delete Content365 Authoring courses and the impacts of doing so, see this article.

Configure course settings in Learn365

Required role: catalog admin or course admin.

Once you've created a course in Content365 Authoring, you can configure your new e-learning courses in the usual way. For more information, see this article.

Publish Content365 Authoring courses in Learn365

Required role: catalog admin. Course admin can manage the publishing status and dates of the course after the course is created.

Once you've configured your Content365 Authoring course in Learn365, you can publish it in the usual way. For more information, see the Publish the course section of this article.

Content365 Authoring data handling, AI usage, and compliance

For information about data storage, subcontractors, data flows, and AI usage in Content365 Authoring, see this article on the Trust Center.